If you use Google Calendar, you’ve probably come to rely on its helpful features: Time tracking, scheduling, appointment notes, and more are easily stored in the cloud for free. and you can also download or print your calendar.
but at some point you may have created one or more additional calendars. and keeping everything organized while accessing different calendars can be a headache.
Fortunately, in this article we are going to go through how to merge multiple google calendars, step by step. let’s go in:
why you might want to merge google calendars
first, let’s take a look at some common reasons why you might want to merge your google calendars in the first place:
personal calendars vs. labor
It is very likely that you have several calendars for personal and official use. For example, your work gmail address is synced to a certain calendar with appointments, calls, and the like. while your personal calendar can include lunch dates with family and friends, birthdays, and the like.
At the end of the day, time is time. so syncing your calendar ensures you don’t double-book and disappoint family, clients, colleagues, or miss an important meeting with your banker.
programming problems
It’s one thing to have your calendar out of your reach. but it’s another level of frustration to be on a phone call when someone asks if you’re free on Wednesday at 3 p.m. m. and you have to consult five different calendars just to find out. therefore, scheduling conflicts are a major reason to merge your calendars.
criticism
A great productivity trick is to review your progress, your commitments, and other important areas of your life every few months. well, as part of this review process, you’ll want to see what’s coming up on your calendar. having combined calendars allows you to get a 360-degree view in seconds, so you can make big changes in the future.
benefits of merging google calendars
- project management: Get a high-level view of your team and deadlines.
- email tag escape >: avoid the need to go back and vice versa.
- device sync: have access to all your calendars on multiple devices.
how to merge multiple google calendars (step by step)
Combining multiple google calendars, such as home and work calendars, is quite easy. just follow these steps:
step 1: click the settings icon in google calendar and then select settings.
step 2: under the general tab, click import and export as seen below.
step 3: click export and your calendar file will be downloaded locally to your computer.
Step 4: Extract the zip file you just downloaded to your computer to access the ics file.
step 5: do the same process above for each google calendar you want to merge.
step 6: now, at the top right of your google calendar, select the icon with your account photo and then select the option to add another account.
Step 7: In the new calendar, go to the settings wheel again and click import and export.
Step 8: This time, you will select import. load all the ics calendar files that you had previously exported from other calendars. your new calendar will be a merge of all your google calendars.
further reading: how to send a google calendar invite in gmail
merge multiple google calendars: frequently asked questions
can I merge personal and work calendars?
yes, just follow the steps above to merge any google calendar.
does the merge capture previous and pending tasks?
If you have previous appointment and task records in your calendar that you merge, they will still appear in the new calendar.
is it safe to merge my google calendars?
You can change the privacy and sharing settings for your calendars at any time. that way you determine who can (or can’t) see a particular entry in their google calendar.
conclusion
People today are busier than ever. Using Google Calendar is a way to stay on top of your obligations, meetings, reminders, and more. however, it has a drawback: every time you create a new calendar, you now add another level of complexity.
You can end up wasting a lot of time switching from one calendar to another. by merging them into place, you’ll have all your to-dos in one place. that way, you can get more done and avoid missing out on crucial tasks.