gmail has become one of the preferred email providers for small and large businesses. Launched in 2004 as a service provider that didn’t have enough infrastructure to provide users with 1GB of space, it created an aura around the tech community with its invite-only framework.
Over the years, it has grown from a personal email provider to the preferred email option for businesses both large and small. you like it because all you have to do is open a browser tab, type ‘gmail’ and voila, you’re ready for the day! 🙂
however, even the most loyal fans of gmail hardly use the wide range of features it offers; an example of this is the gmail exclusive feature (don’t stare at us if you’re hearing this for the first time!)
In this blog, we will learn how to add signatures to your new emails and replies in gmail. Let’s dive in then!
why is a gmail signature important?
here are three reasons why a gmail signature can do a lot more for you than you think.
1. makes you easily recognizable
When your recipients forward your email, your signature will stand out if it has their email id, contact numbers, website details, etc. imagine people having to search a long email trail to learn the names and email ids of the people involved in it.
2. works like a business card
A gmail signature is like a business card or business card because they provide valuable information to their recipients. By using a gmail signature, you are providing more ways for your business contacts, friends, family, leads, prospects, customers, and other recipients to communicate with you.
3. provides authenticity
Nowadays, it’s easy for your email to be marked as spam. that is detrimental to your business, personal relationships and identity. A gmail signature provides invaluable authenticity by assuring your recipients that your email is genuine.
how to add a signature in gmail?
here are different ways to add an email signature in gmail on an apple macbook using a google chrome browser.
step 1: login to gmail
open a new tab in your google chrome browser and type “gmail” in it.
now, notice the settings button on the far right of gmail.
click on it and scroll down to the settings option.
step 2: go to gmail settings
in the settings tab, under the general settings, scroll down to the bottom of the web page to the “signature” section to create a new gmail signature.
Here is how a sample Gmail signature can look:
step 3: working on the signature font
Now, let’s see how you can use the signature editor in gmail. You can choose your font, increase or decrease the font and use options to edit the font of your gmail signature text.
You can even link your website and email using the hyperlink option.
Use the alignment options to align your gmail signature to your liking or add bullets or quotes.
After making all the changes, don’t forget to click “save changes” at the bottom of the webpage for your gmail signature to take effect.
how to insert a signature in a gmail response?
By default, all your replies and forwards will have your signature attached. however, you can change the way they appear. this is how you do it:
Below the gmail signature box, notice a checkbox with the text “insert this signature before quoted text in replies and remove the ‘-‘ line that precedes it.” By checking this box, you can add your gmail signature to all your replies after removing the little “hyphens”.
how to insert an image in a gmail signature?
Now, let’s see how to insert an image into your email signature in gmail.
why do you need an image in your signature? because it makes you look great. 🙂
In the gmail settings option, scroll down to the signature option. click the image icon next to the hyperlink button.
gmail gives you the option to insert an image from your google drive or upload it from your computer, or even enter a url from the web.
resize the image to your preference to have a smart signature.
how to add a signature in gmail with a logo?
now let’s see how to add a signature in gmail with your company logo. It is quite similar to adding a profile picture in a gmail signature. that’s how you do it.
choose your google my drive logo or upload it from your local computer or add a web url.
You can then reduce the size of your company logo picture to suit your Gmail signature requirements.
Save your changes at the bottom of the webpage, and you are all set.
how to add a signature in the android gmail app?
Most of us now use our mobiles to check our personal and work emails and reply to them instantly. So, let’s see how to add a signature in the gmail app on an android phone or tablet.
Open your personal or work gmail app (to which you’d like to add an email signature) and click the three horizontal lines at the top left of the app. scroll down to the bottom of the settings tab.
then choose the gmail id you would like to add the signature to.
once you have selected the account you would like to add the signature to, go to the general settings to the mobile signature section.
now write the signature you prefer for your emails and in the gmail mobile app. use the return key to add your designation, company name, and other details to your signature.
There you go! Show off your signature on the Gmail mobile app to your contacts.
how to add a signature in mobile gmail (on ios devices)?
now let’s see how we add a gmail signature on ios devices like iphones or ipads. Click the three horizontal lines in the app on an iPhone or iPad.
scroll down to the bottom of the page to the settings option.
Now, choose the user you want to set the gmail signature for.
Now, go to the signature settings and click on it.
You can now add your gmail signature, including designation, company name, and any other details you’d like to include.
Your signature on an ios device is now ready to be displayed!
why doesn’t my signature appear in gmail?
sometimes your signature may not appear in gmail. this can happen when you have used a signature, but “forgot to activate it”.
let’s explain this a bit more.
go to gmail signature settings and make sure “no signature” option is not checked. then check the option below to have your gmail signature appear on new emails and replies.
Adding a gmail signature might seem complicated to those of you who haven’t tried it yet. but this guide should help you create a signature that stands out from the rest.