Want some examples of professional voicemail greetings? Here are 21 examples of pre-recorded business voicemail greetings to get you started. You’ll find sample voicemails for your company’s main phone number, your direct business line, your after-hours voicemail, some holiday-specific greetings, and your customer service line. . Even better, all of these voicemail greetings are free and you can download the voicemail mp3 file!
why your business needs professional voicemail greetings
While missed calls aren’t ideal, you can let your caller know you’re still there for them with a great voicemail greeting. The best business voicemail greetings let your customers (and potential customers) know why you’re unavailable and how best to contact your business. they are also short and to the point. Generally, you want your greeting to be between 6 and 24 seconds long so that callers don’t hang up halfway through.
Looking for guidance on how to record the perfect voice message? learn how to record professional business voicemail greetings.
business voicemail greeting samples
If you have a primary business phone number that is shared with customers or publicly listed, you’ll want to make sure you have a professional voicemail message to greet callers. Here are sample greetings you can use to help you create your own.
voicemail greeting sample
1.“Hello! Thank you for calling [company name/your name]. leave a short message and we will get back to you as soon as possible. Have a great day!”
2. “Hi! We’re glad you called [company name]. We’re happy to help, but we’re on the line with another customer or on the go! Let us know your name, number, and reason for your call today. As soon as If we’re available, we’ll call you back, thanks!”
3. “You have arrived at [company name]. We are unable to take your call at this time, please allow us to call you back! leave us your name, number, the reason for your call and the best time to call you back; We don’t want to lose it again. talk to you soon.”
4. “Thank you for calling [your company]. we are looking forward to speaking with you. Let us call you back as soon as we are available by leaving your name, contact information, and the reason for your call. Have a great day.”
5. “Hello, you have contacted [company name]. We are unable to take your call at this time, but will return your call as soon as we are available. please leave your name, number and reason for your call. We know your time is valuable, so to avoid the back and forth, kindly leave a few different times of day that work better with your schedule and we’ll do our best to get back to you at that time. Have a great day.”
6. “Thank you for calling [company name]. You must be calling because you heard about our new [new product, offer, offer here]. we are also very excited about that. leave us your name, number and the best time to call and we will follow up and answer any questions you may have. We look forward to speaking with you and updating you on what’s new with [company name]. Have a great day!”
professional voicemail greetings for your business cell phone number
It is good practice for each of your team members to have their own personal business phone numbers. There are many reasons why they shouldn’t use your personal cell phone number for business, so you’ll want to give them your own phone number through your voip provider or phone system.
Here are some examples of voicemail greetings for your business direct line that are both personal and professional. enjoy!
7. “Hello, you have contacted [your name] at [your company]. Sorry for not answering your call. I’m especially busy today, but if you leave me your name, phone number, and a brief message, I’ll get back to you within the day. chat soon!”
8. “Thank you for calling [your name] at [your company]. I didn’t mean to send you to voicemail, but I’m online with another client or on the go. Please leave your name, number, the reason for your call today, and the best time to call you back. I’ll talk to you shortly! ”
9. “hi, this is [your name] at [your company] – thanks for calling me! I can’t wait to chat. just leave your name, number and I’ll call you back as soon as I get a chance. better yet, send me a text message with the best time to contact you and the reason for your call. I look forward to hearing from you.”
(wondering how you can receive text messages from your business callers? check out the openphone app today)
10. “hey, this is [your name] at [x company]. Right now, I’m on vacation and won’t be back in the office until [month]! leave me your name, phone number, and the reason you’re calling and I’ll get back to you right away. If it’s urgent, you can email the details to [company email] and one of our team members will contact you. Have a great day.”
voicemail greetings forcustomer service number
customers will eventually need help from your company. If your customer service team is not available for calls, you can use the professional customer service voicemail greetings below.
11. “Hello! You have contacted the [company name] support line. We will be happy to help you with your query. In the meantime, have you checked our [website, help forum, etc.]? You may have the answer what you’re looking for. If not, please leave your name, number and reason for your call. We’ll get back to you within the day. Thank you for calling [company name].”
12. “Hello, you have contacted the customer service department at [company name]. We are unable to take your call at this time. We know his time is valuable, so instead of putting him on hold, let us call him back! Please leave your name, phone number, the reason for your call, and two different times that are convenient for us to call you back. thank you!”
13. “Hello, you have contacted [department name] at [his company]. We are unable to take your call at this time, but please leave your name, contact information, and the reason you called. one of our team members will be in touch within the day. To make sure we never miss you again, you can also let us know the best time to call you back. Thank you and have a great day.”
voicemail greetings for calls received outside of business hours
You don’t want to answer calls 24/7 (unless you’re serving customers all over the world and there’s an expectation of 24/7 support) . If you’re not available during specific hours of the day, use the voicemail examples below for after-hours business calls.
14. “Thanks for calling us! We promise, it’s never a bad time for [company name], but you’ve contacted us after hours. leave us your name, number and the best time to contact you and we will call you when we are open.”
15. Hi, thanks for calling us! I’m sorry, but we are closed at the moment. leave us your name, number and the best time to contact you and we will get back to you within the day. thank you.”
16. “Hello, you have contacted [company name]. sorry, you just missed us! We are open from ([time] to [time] [time zone]) Monday through Friday [optional: hour by hour on weekends]. In the meantime, you can also visit our website [website url] to communicate via live chat, text message or email [email address]. If you want to leave us a message, tell us your name, number and reason for your call after the beep. We’ll call you back later today.”
voicemail greetings for holidays
Your customers may need it at parties. If you are a business owner, you already know this. consumer-facing businesses often get half of their annual revenue in the fourth quarter, so continued service is also a must. manage customer expectations and let them know how to get support.
Having a dedicated emergency contact will help ensure any major issues that arise are addressed. another option is to direct callers to a separate answering service.
Check out these sample holiday voicemail greetings for inspiration.
17. “Happy Holidays from [company name]. our hours are a little different this holiday season. [list of hours]. We hope it’s not an emergency, but if it is, we’ve got you covered. please contact us at [company email/other support lines] and we will get back to you as soon as possible. for all other queries, we will contact you when we return from vacation; we could be a few pounds heavier but we can’t wait to talk to you! happy holidays.”
18. “Thank you for calling [company name/your name]. We hope you are enjoying the Christmas season. we are not available at this time due to our holiday schedule. Please leave your name, number and the reason for your call and we will get back to you as soon as possible! thanks for calling.”
19. “Hello, you have contacted [your name] at [x company]. We’re sorry, but our office will be closed until [date]. Leave us your name and phone number and our team will contact you as soon as possible. Have a nice [vacation] and thanks for calling [company name]!
20. “Hi! Thanks for calling [company]. We can’t answer the phone right now, but we’ll get back to you immediately after the holidays. Hopefully it’s not an emergency, but if it is, we’ve got you covered. please contact us at [company email/other support lines] and we’ll get back to you as soon as possible be sure to leave your name, phone number and a brief message letting us know the reason for your call thank you and Have a great day.”
As a bonus, here’s an example of our own holiday voicemail greeting here on openphone:
21. “happy holidays. thanks for calling openphone. our hours are a little different during the holiday season. please listen carefully for the following changes. customer service is available on december 23, 27 and 30, as well as january 2nd and 3rd from 11 am to 5 pm est. we are closed december 25, 26 and january 1. in case of an emergency, please leave a message and we will get back to you as soon as possible. please email [email protected].thanks for using openphone and enjoy your vacation!”
*note: some of your users don’t celebrate the same holidays as you. remember to keep these voicemail greetings neutral 🌟
record your greeting in the openphone app
openphone is a modern business phone service application for startups, small businesses and individuals. openphone separates your business and personal communications and allows you to customize your number to reflect your own brand. use your business number directly from your existing cell phone!
with openphone you can record your own voicemail greetings right in the app, upload your own voice clips or just write your voicemail script.
With text-to-speech functionality, you can copy one of the 21 voicemail examples above and paste it into the openphone voicemail interface to get your professional voicemail greeting instantly. who thought a voicemail system could be so much fun?
want to learn more about what else is possible with openphone?
- how to set up autoresponders
- create snippets (or text message templates)
- how to record phone calls
don’t have the openphone app? download it here and start your free trial today.