gsuite
has signed a contract with google to enable collaborative use of google g suite (formerly google apps for education). This system enables you to meet the needs of students, faculty, and staff by providing a robust set of features within a cloud-based collaboration and storage platform. this system also allows the valpo community to access the full range of applications through any web browser on any internet-enabled device (including mobile devices) from anywhere in the world.
accounts use the standard firstname.lastname@valpo.edu address format, and passwords are linked with the account management system that synchronizes passwords across multiple valpo systems.
google’s privacy policy protects valpo users:
- it is our content, not theirs. the content of our applications belongs to the university of valparaíso or to individual users of valpo. not google.
- google doesn’t look at your content. google employees will only access the content you store in apps when a valpo domain administrator gives them explicit permission to do so to fix problems.
- google does not share your content. google does not share personal information with advertisers or other third parties without your consent.
- google sometimes scans the content. and for very good reasons, such as spam filtering, antivirus protection or malware detection. Google’s systems scan content to make apps work better for users, enabling unique features like powerful Gmail and Google Docs searches. this is completely automated and does not involve humans.
for more information, see the privacy page of google for education & security information page.
two step verification for gmail
enabled the option for you to configure google two-step verification for your gmail@valpo account.
what is it? is an additional layer of security for your google account by changing the login process. when you log in, you start by entering your password as usual. If this is your first time signing in on a new device, you’ll also be prompted to enter a six-digit code. you will receive the code by text message, phone call or mobile device application. after entering the code, you will be redirected to your account.
Why is it useful? This method protects your account because if you accidentally share your password with another person, that person still won’t be able to access your account because they won’t have the security code to enter. .
Are there any downsides? Some find using 2-Step Verification inconvenient because of the extra steps required to sign in on a new device. people using two-step verification on campus lab computers will need to enter the code each time they log in. this feature also requires you to enter a phone number to receive the codes.
Currently, we don’t require anyone to use this security option, but it’s a good choice for anyone concerned about protecting their information from hackers, phishers, or anyone else who wants to use your information for their benefit.
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works on all devices where you log in to your gmail@valpo account, including computers and mobile devices. Google also has an app called “Authenticator” that works in conjunction with 2-Step Verification. learn more about how to use two-step verification on this google website: google.com/2step
googlegroups
a google group provides the opportunity to send email correspondence and an online archive of message history. group members can configure their membership settings to receive individual messages or read messages online. a google group has an owner (or multiple owners) who sets up and manages the group. all google groups created within the valpo domain have an @valpo.edu email address. this google help page gives a good overview of a pool. a group does not require any special login information, you simply access the group through your gmail@valpo account.
To request a group, please contact the help desk to place a ticket and provide the following information:
- the name of the group (doesn’t have to end in -l);
- the names of the group owners); and
- (student organizations only) advisor approval to create the group.
The easiest way for the advisor to provide approval is to send an email to helpdesk@valpo.edu. if the ticket has already been created, make sure to reference the existing ticket number.
If it is necessary to change the owner(s) of the group at any time, the advisor should send an email to helpdesk@valpo.edu and indicate the necessary changes.
Information on how to configure group settings is available on the following google help pages:
- start with google groups as admin (for owners)
- start with google groups as participant (for group members)
google user accounts
A user account in the gmail@valpo system provides different and additional functions beyond messaging and email archiving. All the features found in a personal email account are also available in an organizational account, such as calendar, google docs/drive, chat, contacts, etc. You can choose to request a user account if you want to post a calendar to a website, take advantage of message tagging, or control who has access to messages sent to an address. a user account has an associated username and password that someone must maintain.
To request a user account, please contact the help desk to place a ticket and provide the following information:
- the name of the account;
- the name of the account owner (where we send the login information); and
- (student organizations only) advisor approval to create the account.
The easiest way for the advisor to provide approval is to send an email to helpdesk@valpo.edu. if the ticket has already been created, make sure to reference the existing ticket number.
If it is necessary to reset the password of the account at any time, the advisor must send an email to helpdesk@valpo.edu and make the request.
To log in to the account from your gmail@valpo account, click on your email address in the upper right corner of your gmail screen and select “add account”. you will need to type the username and password for the new account. settings for these shared accounts are managed in the same way as for a personal account. You may find the google help page for administrative assistants helpful for tips on managing a shared account.