POP vs IMAP – What&039s the difference? – xneelo Help Centre

general description:

  • pop and imap are 2 methods/protocols to access email.
  • do you use more than one device for email (eg desktop and mobile)? then imap is your best bet, but beware of excessive disk usage on your hosting account.
  • Do you download email to a single device p. your computer? so pop is an option.
  • if in doubt use imap

choose the correct incoming email protocol when setting up an email account:

pop

port 110 or 995 (ssl/tls)

pop(post office protocol) simply downloads the email to your computer and then deletes it from the server. If you access your email on more than one device (desktop, laptop, tablet, or phone), your mailboxes won’t sync.

best uses for popup accounts:

  • when disk usage on the server should be used sparingly.
  • when you can do a local backup of emails on the device(s) and server backups are not as important.
  • when syncing folders from device to server and with other devices is not a requirement.

advantages:

  1. if you want to send and receive your emails through a device, a pop-up account is suitable.
  2. since emails are downloaded and usually deleted from the server, you don’t risk excessive disk usage charges on your hosting account.

cons:

  1. data loss is possible if your computer is stolen or damaged, as mail is deleted from the server. (The konsoleh restore backup system makes daily backups that can be used to recover emails, however only emails available on the server at the time the backup was made can be restored security).
  2. It is not possible to sync sent emails. All emails in the sent folder must be backed up locally.
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if you don’t use imap but want to store copies of incoming mail on the server, configure your mail client to leave a copy of messages on the server.

map

port 143 or 993 (ssl/tls)

imap (internet message access protocol) is the most modern and widely used protocol, which can download and upload (synchronize) data with the server while pop protocol is a protocol of it only downloads and therefore will not be able to upload data to a server. imap can sync advanced permissions and other folders and can also distinguish between already read/opened mail from one device to another.

best uses for imap accounts:

  • when you want to synchronize/mirror the image of your account emails and folders with the server and other devices.
  • when the increased disk usage that this configuration will consume on the hosting server is not a big concern.
  • when relying on our backup system is more convenient to back up the email account locally. (remember xneelo backup system is not guaranteed.

advantages:

  1. all email and folders are synced and stored on the server.
  2. folder and file directories will appear the same way each time you set up the same account on a different device.
  3. you can switch between your email software and xneelo webmail at any time and the same emails should still be reflected.
  4. If the data stored on your computer is corrupted, formatted, or if your computer is stolen, your emails they will continue to be available on our server.

cons:

  1. your disk usage on the server increases rapidly depending on the volume of emails received/sent.
  2. you will need to continuously delete spam emails to control the server disk usage.
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imap root folder path/root document path

The imap path prefix is ​​a setting entered in the email software settings that tells the software to sync all folders currently active on the server with the device. is a commonly used setting that, when specified, ensures that all folders are effectively synced.

The imap path prefix is ​​inbox. Make sure to enter it in uppercase.

These settings can be entered by clicking “file > account settings > more settings > advanced” in most versions of microsoft outlook. android devices can specify the imap path prefix within the “incoming server” settings menu.

The imap path prefix is ​​usually preconfigured in most email software packages and on most devices, but it can be useful for troubleshooting folder sync issues.

changing protocols

When switching between protocols, you will need to consider the following steps:

  1. do a local backup of the emails currently on the device, ensuring that if the current protocol is imap, the emails being backed up include the full content of the email body as well as the attachment. .
  2. delete the current account.
  3. recreate the new account by selecting the new protocol.
  4. import or “drag and drop” the locally backed up emails and folders into the newly created account.
  5. if the newly selected protocol is the imap protocol, you will need to allow some time for that newly imported emails are resynchronized (uploaded) to the server.

see also: thunderbird: switch from pop to imap

email backups

The xneelo backup system performs daily email backups, which are kept for 14 days. all emails on the server at the time of backup will be available for restoration for 14 days. If you would like to request an email backup restore, please send an email request to support@xneelo.com for assistance. Please include the following information in your backup and restore request:

  1. the domain name.
  2. the email accounts/folders you would like to restore.
  3. the backup date (within the last 14 days) you would like the above account(s)/folder(s) to restore from.
  4. whether you want to restore and replace the backup (most common request) or copy it to a separate folder on the server.
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missing emails

If you have a pop-up device configured with the “leave a copy of messages on the server” option unchecked, emails will be automatically deleted from the server after they are downloaded to your device or software. As such, if you have additional pop or imap devices that are configured to send and receive emails to/from the same email account when these devices connect to the server, emails downloaded by the pop device will no longer be available to download from the server.

The same can be said for popup accounts that are configured to delete copies from the server after (x / 10 / 14) number of days. if there is another device that syncs with the server via imap protocol, when emails are deleted from the server after (x / 10 / 14) number of days, the imap device will reflect this change, resulting in emails “go away”. lost”. In this case, emails will need to be fetched locally on the device connecting via the pop protocol.

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