Most businesses today rely on their email service providers to send important documents the easiest way possible: via email. however, the rise of cyber attacks has become the biggest threat threatening the security of sensitive documents sent via email.
Secure document shipping internationally or domestically is more than just handing the material over to your mail carrier and having them deliver it to the recipient.
Statistics reveal that more than 155 million people’s sensitive data was accidentally exposed in 2021.
For this reason, sending documents through the old post office could be the safest way to send documents important to your company.
In this article, we have covered:
- what is the most secure way to send mail?
- why is it important to send your documents securely?
- the most secure way to send documents important</li
- how to use the ink kit to send mail
why is it important to send your documents securely?
Although the internet has changed the way we send and receive information, one of the pillars of effective communication is the confidentiality of confidential information. sending sensitive information via email is incredibly dangerous. If the wrong person gets this information, you could lose your job, ruin her reputation, or put your business at risk.
Electronic documents are easy to share, but also easy to lose. That’s where sending documents by mail comes into play. Sending confidential documents by mail is an easy but common way to communicate with the people most important to your business.
Confidential documents such as letters, medical records, wills, financial records, etc. They can be shipped via USPS, just like ordinary letters. each letter is protected by tons of federal laws, so you can be sure the risk of violations is kept to a minimum.
how to send important documents securely
It is no secret that companies are facing increasing challenges as the scope of their operations expands and diversifies. These days, businesses need to operate at a much faster pace than ever before. and, as a result, there is an increased risk of data breaches and identity theft.
Fortunately, there is no right or wrong place to start when it comes to security. all you have to do is learn how to mail legal documents, financial documents, and all kinds of sensitive documents with usps mail delivery services.
Here’s how to mail documents securely:
use usps registered mail
usps certified mail service provides additional security for sensitive documents and packages. By sending your documents via certified mail, you get the benefit of open access to track the entire delivery process of your shipment, from delivery to delivery.
Shipping mail by certified mail includes a fee based on the value of your package, and your mail can take between one and two weeks to be delivered. packages sent by certified mail can be sent by first class mail, priority mail, cash on delivery and other classes of mail.
Sending documents by certified mail also offers insurance coverage of up to $25,000 in the event of theft or damage.
send important documents by certified mail
Like certified mail, certified mail guarantees the security and deliverability of the mail. the only big difference is that certified mail is cheaper and is sent together with regular mail, unlike certified mail.
a usps mail certificate provides proof of shipment and delivery. includes a timestamp that tracks the entire shipping process, giving details of each stop and pick-up point until the document reaches its recipient.
When you drop off your document at the counter, the USPS gives you a unique tracking number that allows you to monitor your shipment until it is delivered. For added security, you can opt for a delivery confirmation, which can come in the form of adding a signature requirement. this way you know for sure that the document is delivered to the right person.
While you can’t use Certified Mail with other mail classes and services, you can purchase them separately as an add-on if needed. Your documents will be delivered in 2-3 business days, depending on the type of mail you choose.
Although certified mail and registered mail are better options for sending classified documents, they have their own shortcomings. certified mail is insured, but you may have to pay additional coverage with certified mail. meanwhile, certified mail offers faster delivery than certified mail.
express priority mail
usps priority mail express provides overnight or 2-day delivery, 7 days a week. is a fast and secure way to send important documents. Shipping important documents this way means fast delivery, which can mean a higher price than other USPS domestic mail services.
With its unmatched speed, the cost of shipping envelopes and small boxes starts at around $22. priority mail express ships documents weighing up to 70 pounds with the following packaging options:
- flat rate envelope
- legal flat rate envelope
- padded flat rate envelope
Although the shipping price for these envelopes is different, the starting price is $26.95.
plus $100 additional insurance coverage, but you can purchase additional insurance for your shipment if needed.
priority mail
priority mail is considered the popular mail service. USPS confirms that priority mail is its best-selling mail service. Priority mail deliveries typically take 1-3 business days, depending on the recipient’s location.
Priority Mail gives you the freedom to ship documents and packages based on weight and size. This means that Priority Mail prices depend on the weight and final destination of the shipment. however, the maximum weight for priority packages is 70 pounds. and you are likely to pay extra money for sending non-standard sized packages. starting price is around $8.70.
Unlike Express Priority Mail, Priority Mail does not charge extra for weekend deliveries. part of your package is $50 insurance coverage for most shipments (retail customers) and $100 insurance coverage depending on the payment method used (manifest shipments).
However, there are additional services you can add to protect your documents. Complementary services, such as signature confirmation and restricted delivery, will give you peace of mind knowing that the package will reach the right person.
first class mail
this usa The US Postal Service Mail Service delivers small packages, postcards, letters, and large envelopes weighing 13 ounces or less. First class mail delivery typically takes 2-3 days and 4-5 days to deliver local and domestic mail, respectively.
is the cheapest domestic postal service in the united states postal service starting at $4.50. however, this price may be affected by the weight of the item, the type of shipment and other factors.