601mail capacity
general description
1.0 general rules
2.0 reserved
packaging 3.0
4.0 acceptable mail containers
5.0 additional handling, content and service marks
6.0 postal containers: special types of envelopes and packaging
7.0 packaging standards for mail processed in network distribution centers
8.0 dangerous, restricted and perishable mail
9.0 written, printed and graphic material in general
1.0 general standards
1.1 determine mail processing categories
1.1.1 processing categories
There are five mail processing categories for postal items: Letter, Flat Pack, Machinable Parcel, Irregular Parcel, and Non-Mechanizable Parcel. USPS assigns each shipment to one of these categories based on the physical dimensions and characteristics of the shipment using the longest dimension as the length, regardless of the location or orientation of the delivery address on the shipment. see physical standards for processing categories at 101 for retail mail (single piece price) and 201 for business mail.
1.1.2 determine the length and height
determine the processing category (see 1.1.1) based on the physical dimensions and characteristics of the correspondence, without regard to address location. then determine the length and height as follows:
- letter size pieces (including postcards). for these parts the following standard applies:
- letter size: for the purpose of determining mailability or machinability (see 1.1.3), length is the dimension parallel to the delivery direction as how to read; height is the dimension perpendicular to length.
- Postal: For the purpose of determining the mailability of a postcard-sized item priced by First Class Mail (see 1.1.4), the length is the dimension parallel to the the delivery address as read; height is the dimension perpendicular to length.
1.1.3 address placement that cannot be mailed or machined on letter-size pieces
address placement on a letter-size mailing (see 1.1.4 for postcards) may make a mailing unmailable or unmechanizable. If the length (the dimension parallel to the address) of a letter-size postage is not at least 5 inches, it cannot be mailed. If the height (the dimension perpendicular to the length) of a letter-size mailpiece is not at least 3-1/2 inches, it cannot be mailed. if the aspect ratio (length divided by height) is not between 1.3 and 2.5 (inclusive), the part is a non-machinable letter. for example:
- for a 4 x 6 inch letter size piece, if the direction is parallel to the 4 inch dimension, it is 4 inches long, which is less than the 5 inch minimum length required in 201.1.1.1 . therefore, this part cannot be mailed.
- Following the process in 1.1.2a, a part that measures 5 inches by 8 inches (and within the letter-size thickness dimensions ) is a letter. if the direction is parallel to the 8-inch dimension, the piece is 8 inches long and 5 inches tall. the aspect ratio of this part is 1.6, making it a mailable letter within the machinable dimensions of length and height.
- For a 5 x 8-inch letter-size piece, if the direction is parallel to the 5-inch (shorter) dimension, the piece is 5 inches long and 8 inches high. the aspect ratio of this part is 0.625, which is not between 1.3 and 2.5, so it can be mailed as a non-machinable letter.
1.1.4 address location that cannot be mailed in postcard-sized pieces
addressing a first class mail priced postage-size mailpiece under 101.6.2 and 201.1.2 may render a shipment unmailable. postcard-size pieces with the address parallel to the shorter dimension cannot be mailed.
[1-24-21]1.2 overweight or oversized items
1.2.1 description
[1-24-21] the maximum weight limit for postal service mail is 70 pounds (see 201.7.3) and the maximum dimension is 130 inches (length plus girth). Any item that exceeds the 70-pound weight or 130-inch maximum dimensional limits cannot be mailed and, if in the postal network, must be secured for pickup by the sender or recipient, and you will be charged a fee as provided in 1.2.3 .1.2.2 products and services
[1-24-21] the standard in 1.2.1 applies to any item that exceeds the maximum weight limit of 70 pounds or the maximum dimensional limit of 130 inches, including return services, return to shipper and not deliverable as planned. the standard in 1.2.1 for items exceeding the 70-pound weight or 130-inch maximum dimensional limits does not apply to the competitive PO Box street address feature in 508.4.5.4.1.2.3 fee
[1-24-21] Except for an overweight or oversized item discovered and picked up at the same facility where it was brought in, a $100 overweight/oversized item fee will be charged and must be paid prior to delivery of the item. Article . the $100 overweight/oversize fee can be paid by any authorized retail payment method or via postalone.1.2.4 pickup
[1-24-21] Unless authorized, an overweight or oversized item not paid for and picked up within 14 calendar days will be considered abandoned and will be disposed of at the discretion of the postal service.1.3 general mailing and right of refusal
Articles submitted for mailing must be prepared under the general and specific rules of this document. The USPS accepts properly packaged and marked packages, but reserves the right to refuse items or substances that are unmailable or improperly packaged. additional or other standards may apply to foreign military post offices and international mail.
1.4 responsibility of the sender
It is the sender’s responsibility to refrain from depositing material that cannot be mailed. the sender must comply with applicable postal laws and regulations governing correspondence and preparation for delivery, as well as non-postal laws and regulations regarding the possession, handling, transmission or transfer of a particular matter. Information about USPS standards is available from Postmasters, Business Mail Entry Managers, and the PCSC Manager (see 608.8.0).
2.0 reserved
packaging 3.0
3.1 general
Senders must package mailpieces to withstand normal transit and handling without tearing or deteriorating the contents, tearing the package, injuring USPS employees, or damaging other mailpieces. see 3.2 to 3.8 for specific element types. Shippers must follow these additional standards for packaging:
- protect (see 3.9) fragile items to withstand handling during processing, transportation and delivery.
- package contents so they do not shift inside the shipping container.
- support and protect heavy items to prevent damage to other mailpieces.
3.2 stationery
Stationery items over 1 inch thick or over 1 pound are not accepted in letter-type envelopes. the contents of these packages should be secured by tying, banding, or using tight-fitting interior container partitions to prevent movement.
3.3 irregularly shaped items in paper envelopes
pens, pencils, key chains, bottle caps, and other similar oddly shaped items are not allowed in plain or letter size paper envelopes, unless they are wrapped with the rest of the envelope contents to simplify the shape of the envelope . correspondence and avoid damage during postal processing. If an oddly shaped item is not wrapped properly, it could tear the envelope and cause injury to employees and damage to USPS processing equipment. irregularly shaped items that are properly wrapped in paper envelopes and shipped at letter prices may be subject to the non-machinable surcharge under 133.1.5 or 233.1.4 for first-class mail, or non-machinable prices under 243.5 .5 for marketing mail usps letters. certain types of oddly shaped items, when properly wrapped, are permitted as automated letter-size mail subject to the standards in 201.3.10. flat-sized automated mail is subject to the uniform thickness requirement in 101.2.4.
3.4 liquids
Senders must mark the outer container of a mailpiece containing liquid to indicate the nature of the contents (i.e., liquid) and include orienting arrows in accordance with Publication 52, Section 226. Senders must package and ship liquids under the following conditions:
- use screw caps with a minimum of one and a half turns, welding, clips or similar means to close primary containers that hold liquids. do not use containers with friction lids (push-down lids), except as noted in 3.4c. The use of locking rings or similar devices is recommended when shipping containers with snap-on lid closures (snap lids).
- Liquids in steel pails and drums with positive closures, such as safety rings or recessed spouts under screw-top closures, may be mailed without additional packaging.
- Breakable containers, including but not limited to glass, plastic, porcelain, and earthenware, and metal containers with pop-tops or friction closures, having a capacity of more than 4 ounces liquids must be triple packed according to the following requirements:
- padding primary containers with absorbent material capable of absorbing all of the liquid in the containers in the event of breakage;
- place the primary container inside another airtight, sealed container (secondary container), such as an airtight can or plastic bag; and
- use a strong, securely sealed outer mail container strong enough to protect the contents and withstand normal processing in postal service networks.
3.5 sprays
Aerosols (pressurized containers) are hazardous materials and must be constructed to prevent accidental discharge of contents during postal handling. mailable aerosol containers must be packaged in accordance with publication 52, (pub 52) part 342.
3.6 perishable, dangerous and restricted items
Postal items containing perishable, hazardous (including infectious substances), biological, or restricted materials are subject to publication 52 regulations.
3.7 high density elements
High-density items are solid objects (such as tools, hardware, and machine and automobile parts) whose weight is comparatively high for their volumes. Pack high-density items weighing more than 15 pounds so that the contents exert no more than 60 pounds per square foot on the smaller side of the shipping container.
3.8 load type
The following three terms describe types of payloads, depending on the content, degree of protection, and strength of the mail container.
- an easy load contains items of moderate density that completely fill the mailing container or are packed in inner containers that completely fill the mailing container. easy load items are not easily damaged by bumps, compression or punctures.
- an average load contains moderately concentrated items packaged directly into a mailing container. shippers can prepack the contents of an average load by nesting items within partitions or in separate cartons to stabilize items and prevent shifting and damage.
- a difficult load contains items that require a high degree of protection to prevent bumps, punctures, or distortion of the items or the mail container. the postal service does not accept in cardboard boxes, bags or packaging difficult loads such as fragile items; delicate instruments; and small, bulky, high-density items.
3.9 general damping standards
Loose-fill padding must overfill the container prior to closure to hold the item in place and prevent movement within the container. When multiple items are contained within a single mailing container, shippers must cushion the items to protect them from each other and from outside forces. do not pack heavy, high-density items with breakable items unless great care is taken to separate them from each other. Shippers should properly stabilize heavy items within the package.
3.10 tape and tape size
Packaging tape or strong paper (not cellophane or tape) may be used to close or reinforce packages. paper tape must be at least 60 pound basis weight kraft paper. Adhesive tapes must be properly activated prior to application and firmly applied with the tape extending at least 3 inches over the adjoining side of the box. Except for pressure-sensitive filament tape, tapes used for closure and backing must be at least 2 inches wide. non-reinforced plastic tapes must be at least as strong in the cross direction as in the machine (length) direction.
3.11 adhesive
Adhesives used to close box flaps or tapes must remain in good condition between -20 degrees and +160 degrees Fahrenheit. When using hot melt adhesive, apply the adhesive using one of these methods:
- apply hot melt to 25% of the area where the outer flap meets the inner flap.
- apply at least four strips of hot melt to each part of the box flap where the outside flap overlaps inside flap as follows:
- use strips at least 3/16 inch wide after compression.
- position strips no more than 1-1/2 inches apart, with the first strip no more than 1/2 inch from the center seam.
- place all strips across the full width of the inside flap.
3.12 bands
when bands are used for closure and reinforcement, they must go around the length and perimeter of the package at least once. Twine or twine should not be used for closure and bracing as it could interfere with mail processing equipment. Loose straps and metal straps are not accepted.
3.13 steel staples and seams
shippers may use steel staples or stitching to close boxes as follows:
- place staples or stitches 1-1/4 inches from the ends of the box.
- Space staples or steel stitches no more than 5 inches apart for easy and average loads and no more than 2-1/2 inches apart for heavy loads. If you place the staples farther apart, apply 3-inch-wide strips of reinforced tape in the spaces between the staples.
- tighten the staples well to prevent them from protruding. senders must remove and replace poorly riveted staples before mailing.
4.0 acceptable mail containers
4.1 envelopes
Senders must prepare envelopes according to the following weight limits and conditions:
- For correspondence weighing no more than 1 pound and no more than 1 inch thick, senders may use letter-type (flat, non-reinforced) envelopes for stationery and similar non-rigid materials.
- For mail that weighs more than 1 pound up to 5 pounds or is more than 1 inch thick, senders can use stronger envelopes. Acceptable envelopes include those made of 28-pound (or more) basis weight equivalent paper or extra-strength materials with a mullen strength of more than 90 pounds per square inch.
- Senders may use odd-shaped item envelopes if the shipment meets the standards for the class of mail (see 3.3).
- Photographic film envelopes are acceptable if they are made with paper equivalent to 24 pounds basis weight or more.
4.2 boxes
boxes are acceptable, subject to these standards:
- cartons can be used for easy and average loads up to 10 lbs.
- metal-supported cartons can be used for easy and average loads up to 20 lbs. .
- Corrugated and solid cardboard boxes may be used within the limits of the following table, unless otherwise specified. the first maximum reached governs the grade of the box used.
maximum weight of box and content
(pounds)
maximum length and circumference
(inches)
case grade
easy or medium load
difficult load
20
—
67
125
40
20
100
175
65
45
108
200
70
65
108
275
—
70
108
350
- wooden, metal, or plastic boxes may be used for all types of cargo, provided the construction is adequate.
- the size of the box should be adequate to contain the items and provide enough space for cushioning material.
- good, rigid, used boxes with all flaps intact are accepted.
- boxes with difficult loads to out-of-town destinations should be reinforced with bands every 8 inches in each direction around the package.
4.3 fiber tubes and similar long containers
Senders may use cardboard tubes and similar long containers for mailing if the containers meet the following requirements:
- Length should not exceed 10 times circumference.
- When using friction sliders as end caps, reinforce zippers by wrapping all seams with tape. crimped or taped end closures are acceptable only for lightweight coiled items (such as banners or graphics).
- the strength of the tube ends must be at least equal to the strength of the tube sidewall, unless the content is wrapped lightweight elements.
- sidewall strength of pipes must equal that of solid fiberboard which is:
- at least 1/16 inch thick for pipes less than 18 inches long.
- at least 3/32 inch thick for pipe 18 to 32 inches long.
- at least 5/32 inch thick for pipe over 32 inches long.
4.4 paper bags and wrappers
For easy loads up to 5 pounds, paper bags and wraps are acceptable when they have a basis weight of at least 50 pounds (the strength of an average large grocery bag) and the items are immune to impact or damage by pressure. a combination of layers that add up to or exceed 50 pounds base weight is not accepted. for easy and average loads up to 20 pounds, gusseted bags or bags with a minimum basis weight of 70 pounds are accepted. non-reinforced loose-fill padded bags are not acceptable as outer containers unless the outer layer has a basis weight of at least 60 pounds.
4.5 plastic bags
Plastic bags must be at least 2 mil thick polyethylene or equivalent for easy loads up to 5 pounds; 4 mil thick for easy loads up to 10 lbs.
4.6 plastic film
Heat-shrinkable plastic film, whether irradiated polyethylene, linear low-density polyolefin, or copolymer, may be used as mailing packaging only under the following conditions:
- film must be at least 3/4 (0.75) mil thick for easy loading up to 5 lbs.
- film must be at least 1-1/4 (1.25) mil thick for an average load of up to 5 lbs.
- film must be at least 1-1/2 (1.5) mil thick for an average load of up to 10 pounds, only when packages are prepared by shippers in 5-digit/scheme, 5-digit /combined scheme, or finer level palettes.
- When requested, shippers must provide written certification that these types of films are being used.
4.7 cloth bags
Cloth bags are acceptable for easy and average loads up to 10 pounds, if the seams of the bags are equal to the strength of the base material.
4.8 hard loading
the usps does not accept bags, bales or wrappers with difficult loads. the contents of bags, bales and wraps should be compressed whenever possible.
4.9 bullets
Bales are acceptable within postal weight limits, if adequately compressed and reinforced to contain the material.
4.10 cans and drums
Shippers may ship items in cans and drums with positive closures (such as clips). friction locks alone are not acceptable. Shippers should protect protruding devices, such as security rings, with padding to prevent injury to USPS employees and damage to equipment or other correspondence.
5.0 additional handling, content and service marks
5.1 management, content and extra service
certain marks may be used to identify handling, content and additional service. Unauthorized marks that do not designate price, class, address, handling, content or additional service are not permitted. superfluous information, which can be confused with postal codes, cannot be placed next to or directly below the last line of the delivery address. any obsolete markings on a container that is to be reused for shipping must be removed. the following markings must be placed in an area below the postage and above the recipient’s name at the delivery address and to the right of the return address:
- handling markings such as “fragile” should only be applied to packages containing delicate items such as glass and appliances.
- Content markings such as “perishable” must be applied to any package that contains items or substances that can rapidly degrade or decompose, such as meat, produce, plants, or certain samples of chemicals and hazardous materials. restricted and dangerous items must be marked and labeled according to applicable regulations. a container misidentified for contents is not acceptable for mailing (for example, a box marked “art supplies” containing flammable liquid or a box marked “bleach” containing clothing).
- additional service marks such as “return receipt requested” must use the wording or label required by the applicable additional service standards.
method 5.2
The shipper must mark the package with a material that is not readily soluble in water or does not stain or remove easily. the mark must be legible at a distance of 30 inches. marking methods or surfaces must allow for the application and retention of adhesive seals, postal meter impressions, and postal endorsements. any address label or envelope must be securely attached to the shipping container, with no more than 1/8-inch gap between the ends of the label or envelope and the container.
6.0 postal containers: special types of envelopes and packaging
6.1 priority mail express and priority mail packaging
Express Priority Mail and Priority Mail package provided by the USPS must be used only for Priority Express Mail or Priority Mail, as applicable. Regardless of how packaging is reconfigured or markings may be removed, any item mailed in a USPS-provided Express or Priority Mail package will be charged at the appropriate Priority Mail or Priority Mail price.
6.2 green diamond border envelope
only an envelope or card with a green diamond border should be used for first class mail. any envelope or card with a green diamond border is charged the applicable first-class mail price, regardless of the contents of the mail or the class or service requested. when printing on letter-size mail, the border must not enter the ocr reading area or clear zone of the barcode unless a delivery point barcode appears in the address block as described in 202.5.3.
window envelope 6.3
For all letter and flat mail in window envelopes, all characters of the delivery address, including any postal barcodes, marks or endorsements, must be fully visible through the window to the full range of movement of the insert with the direction of delivery. Any window envelopes used for letter-size or flat-mail claimed at automation prices or for letter-size mail claimed at Enhanced Carrier Route Saturation or High Density prices must also meet the bar code standards for letters and plans in 204.1.0. Any window envelopes used for letter or flat mail must meet the following additional standards:
- The address and any barcodes visible through the window must be printed on white or very light colored paper.
- A free space of at least 1/ 8 inches between the address block, including any optional back lines, and the top, bottom, left, and right edges of the address window, and must remain when the insert is moved to its limits in each direction within the envelope to ensure efficient processing and delivery. see 202.5.1 (letter) or 202.5.2 (flat) for barcode authorizations when the address block contains a barcode. for non-automated mail, the bottom edge of the address window must not extend more than 1/8 inch into the clear zone of the barcode as defined in 202.5.3d. any letter-size envelope that contains a window that intrudes into the clear area of the bar code is not eligible for the ncoalinkmpe system processing options for the movement update standard.
- the material of the cover window, if used over the address window, must be made of a clear or transparent untinted material (for example, cellophane or polystyrene) and must allow the address, viewed through the window material, to comply with print contrast ratio (pcr) standards in 204.1.4 to ensure efficient processing and delivery. glassine can be used for window covering material. all edges of the window covering material must be securely glued to the envelope. the bottom edge of the address window should be at least 1/2 inch from the bottom edge of the envelope.
- for letter-size mail, the delivery address window should be parallel to the bottom edge of the envelope. envelope length. for flat-size mail, the address window may be parallel to any edge of the envelope.
- for certified mail, the window envelope opening must be covered as described in 503.2.3.5.
6.4 reusable correspondence
A reusable postal item is an envelope, automailer, or similar postal item designed for two-way mailing. the recipient removes part of the original mailpiece or re-folds the piece to cover the recipient’s delivery address and reveal the sender’s (sender’s) delivery address for return. Except for reusable mail pieces that originate as permit print mailings, the piece must meet these standards:
- basic design. The part must be designed and constructed to allow the recipient to reconfigure the part to remove or hide the address, barcode, postage, and any markings or endorsements applied to the part when it was originally mailed so that the USPS does not confuse these items as applicable to the returned part. the instructions on the piece must ensure that the recipient can properly prepare the piece for forwarding. if a reusable postal item does not meet applicable standards, the item must be re-wrapped and postage re-posted before it is distributed by the sender.
- distribution. when the part is shipped by the originator, the part must show only a complete delivery address and, if used, the corresponding barcode; the proper postage; and any required marking or endorsement. The originator address and barcode for returning the part and any postage, marking, endorsement, and front identification mark (FIM) provided for that purpose must be obscured so that USPS employees or the mail processing team cannot see them. confused with the application to the piece origin.
- return. when the part is reconfigured for return from consignee to originator, the part must show only a complete delivery address and, if used, the corresponding barcode; the proper postage; and any required mark, endorsement and fim. If a reusable postal item does not meet applicable standards, the item must be re-wrapped and postage re-posted before it is returned by the recipient.
6.5 alternative reusable postage pieces originating as permit printing mailings
6.5.1 basic layout
The item must be designed and constructed so that it can be reconfigured or modified by the recipient to remove or obscure the address that applied to the item when it was originally mailed. the instructions on the piece must ensure that the recipient can properly prepare the piece for forwarding. If a reusable part does not meet applicable standards, the part must be re-wrapped and postage affixed prior to distribution by the creator.
6.5.2 distribution
When reusable correspondence is originally mailed, postage must be paid with the permit imprint and a full address and appropriate barcode must be located in the address block. reusable parts must be entered into a postal facility as part of a permit print shipment. For postal items other than window envelopes, the address block for the return shipment (including the delivery address and corresponding barcode) will be located on the reverse side. if included, prepaid return postage should be located or concealed so that mail processing equipment or employees do not mistake it for the original mailing.
6.5.3 return
When the piece is reconfigured for return to the originator by the consignee, only a complete address with a corresponding barcode located in the address block and a fim should be visible on the piece. If a reusable postal item does not meet applicable standards, the item must be re-wrapped and postage re-posted before it is returned by the recipient.
6.5.4 bidirectional signals
when the usps first class mail or marketing mail permission print indication is printed on a reusable window envelope intended to be returned as business reply mail (brm), the imprint “no postage is required If Mailed in the United States” must be printed on the envelope directly below the permit print signs. see figure 6.5.4 below. These additional terms apply:
- permission printing signs must be located in the upper right corner of the mailing address side.
- horizontal bars must be printed directly below the “no postage required” print and must not extend below the delivery address line.
- other elements brm as described in 505.1. 5, with the exception of the front identification mark (fim), must appear on the insert in the envelope window. the fim c should be printed on the envelope under 202.8.0.
- The portion of outgoing first-class mail with two-way signals must be endorsed as “return service requested,” except for mail items participating in change of address service (acs). First Class Mail letters participating in ACS must have the “change of service requested” endorsement for traditional ACS. mailpieces with smart mail barcodes and requesting onecode acs must have the “electronic service requested” endorsement imprinted, but the embedded request must be for “service change requested” only (option 1). endorsements must not appear directly below or to the left of the postage area, and must not be visible when the mailing is configured for reply purposes (see 507.4.2 and addendum 507.1.5.1).
- usps Marketing mail with bidirectional indications must not be forwarded and must not include “address service requested” or “forwarding service requested”.
annex 6.5.4 examples of bidirectional exit and return signs
packaging standards 7.0 for mail processed in network distribution centers
7.1 high-density elements
High-density items (see 3.7) weighing between 20 and 45 pounds must be packed in cartons constructed of a minimum of 200-pound test board or equivalent wooden, metal, or plastic containers. rigid plastic, metal, and similar containers must be packaged, treated, or otherwise prepared so that their coefficient of friction, or ability to slide on a smooth, hard surface, is similar to that of a household-grade cardboard box of approximately the same size and weight. closure should be done with staples, heat shrink, adhesive or tape. Boxes without inner packaging or containing loose material should be reinforced or banded with reinforced paper or plastic tape, pressure-sensitive filament tape, or firmly applied non-metallic banding. Internal blocking and bracing, including the use of inner containers, cut forms, partitions, dunnage, and liners, should be used as necessary so that packages can maintain their integrity without damaging contents if dropped once in one of their containers. smaller sides. on a solid surface from a height of 3 feet. these 45 to 70 pound items must be similarly packed, closed, and braced, except that outer containers must contain a minimum of 275 pounds of test fiberboard or equivalent.
7.2 books
books and similarly produced printed materials (such as catalogues) bound along an edge between hardcover, paperback, or self-cover, that are more than one inch thick or one pound must not be accepted in letter style other than flat reinforced envelopes or without packaging. envelopes or other appropriate packaging must meet the standards in 3.0. empty spaces within containers should be filled with dunnage or otherwise stabilized to prevent displacement or damage to the contents or container. shipments are packaged according to the following weight categories:
- up to five pounds, sealing must be by multiple friction locks, fully riveted staples, heat sealing, adhesives, non-metallic tape or bands. Although shrink wrap is not acceptable as the sole packaging for hardcover books and similarly produced printed materials exceeding one pound or one inch in thickness, it may be used on the outside of other acceptable containers. shrink wrap (under 3.6) may be used as the sole method of packaging for paperbacks and similarly produced printed material up to three pounds.
- 5 to 10 pounds, closure must be taped adhesive, non-metallic bands or adhesives reinforced tape or non-metallic bands are suitable for both closure and reinforcement. non-metallic bands should be applied firmly to the point that the straps should be tightened until they press against the box at the edges.
- 10 to 25 lbs., reinforced tape or non-metallic bands are suitable for closure and reinforcement. non-metallic bands should be applied firmly to the point where the straps are tightened until they press against the edges of the box.
- 25-50 lbs., hardcover books and printed materials produced in a manner similar must be packaged in 275-pound test boxes. paperboard boxes and paperbacks and similarly produced printed materials must be packed in 200-pound test cartons.
- 50 to 70 pounds, hardcover books and materials Paperbacks and similarly produced printed materials must be packed in 350-pound test cartons. Paperbacks and boxes must be packed in 275-pound test cartons.
7.3 soft items
Boxes containing soft goods (for example, textiles, clothing, bedding, or draperies) weighing up to 5 pounds must be filled to capacity. soft items in the 5-20 pound weight range must be packaged in material with a minimum outer shell basis weight of 70 pounds. the closure of the bags must be done with completely riveted staples, heat sealing, adhesives, sewing or tape. incorrectly riveted staples must be removed. shrink wrap is not acceptable as the only packaging. fiberboard bins must be made of at least 200-pound test board for soft items weighing 20-45 pounds and at least 275-pound test board for soft items weighing 45-70 pounds .
7.4 sound recordings
Recording shipments (e.g., records and CDs in paper sleeves, cardboard, or chipboard covers) weighing up to 10 pounds must be packaged in 70-pound basis weight envelopes for weights up to 3 pounds , or in outer corrugated cardboard containers. for weights up to 10 lbs. When shipments weigh between 20 and 40 pounds, multi-deck containers must be packed in 175-pound fiber test containers or equivalent and closed and reinforced with adhesives, kraft paper tape, equivalent plastic tape, or staples. when shipments weigh 40 to 65 pounds, multi-shell containers up to 65 pounds must be packed in 200-pound fiber test containers or equivalent and closed and braced as described for 20- to 40-pound containers, except that Containers should be reinforced approximately every 8 inches around the package. Shipments weighing more than 65 pounds must be packaged in 275-pound test fiber containers or equivalent.
8.0 dangerous, restricted and perishable mail
8.1 generals
As of July 7, 2014, all content applicable to Dangerous, Restricted, or Perishable Mail has been removed and incorporated into Post 52, Dangerous, Restricted, and Perishable Mail.
8.2 hazardous material
hazardous material is any article or substance designated by the us. department of transportation (dot) as capable of posing an unreasonable risk to health, safety and property during transportation. hazardous materials provisions moved to publication 52 chapter 3 include mailing restrictions and instructions to:
- explosives.
- gases.
- flammable and combustible liquids.
- flammable solids.
- organic substances, peroxides .
- toxic substances and infectious substances.
- radioactive material.
- corrosive.
- miscellaneous.
8.3 restricted matter
restricted matter is an article or substance prohibited or limited by title 18 of the us. uu. code. also includes material not restricted by 18 usc 1716(a) because it may, under conditions found in the mail, be injurious to life, health, or property. examples of restricted material content type moved to publication 52 chapter 4 include:
- intoxicating liquors.
- firearms.
- knives and cutting instruments.
- liquids, powders and odor-producing materials.
- motor vehicle master keys and locksmith devices.
- controlled drugs and substances.
- unsolicited promotional samples.
- instruments for use in animal fighting businesses.
- [7-10-22] cigarettes, smokeless tobacco, and electronic nicotine delivery systems (tips).
8.4 perishable matter
Perishable material is anything that can deteriorate in the mail and therefore lose value, create a health hazard, or cause an unpleasant odor, nuisance, or discomfort, under normal shipping conditions. Perishable material that can be mailed may be shipped at the sender’s expense and risk when packaged as required and when it can be delivered within appropriate and reasonable timeframes to prevent spoilage. examples of perishable matter content type moved to issue 52 chapter 5 include:
- animals.
- fresh foods.
- eggs.
- meats and meat products.
- plants.
- non-mailable plant pests, vermin, and illegally caught fish or wildlife.
9.0 written, printed and graphic material in general
9.1 requests in the form of receipts, invoices, or statements (39 usc 3001(d); 39 usc 3005)
9.1.1 generals
Any mailable item that could reasonably be considered an overdue bill, invoice, or statement, but is actually an order requisition, may not be mailed unless it complies with 9.1.2 to 9.1.5. A non-compliant application constitutes prima facie evidence of a violation of 39 USC 3005. Compliance with this section does not prevent a violation of Section 3005 if any part of the application or any information it contains misrepresents a material fact to the recipient (for example, misleading the recipient about the identity of the sender of the request or about the nature or extent of the goods or services offered may be a violation of section 3005).
9.1.2 Mandatory Disclaimer
The application must bear on the face the disclaimer required by 39 usc 3001(d)(2)(a) or the notice: “this is not an invoice. this is a solicitation. You are under no obligation to pay the amount stated above unless you accept this offer.” the legal disclaimer or alternative notice must be displayed in conspicuous bold capital letters of a color that contrasts prominently with the background against which it appears, including all other letters printed on the face of the application and that are at least as large, bold and conspicuous as any other type printed on the front of the application, but not less than 30 points (see annex 9.1.2). the notice or disclaimer required by this section must be conspicuously displayed apart from other print on the page immediately below each portion of the application that could reasonably be construed to specify a monetary amount due and payable by the recipient. must not be preceded, followed or surrounded by words, symbols or other element that reduces its notoriety or that introduces, modifies, qualifies or explains the required text, such as “disclaimer required by law”.
document 9.1.2 application disclaimer
9.1.3 intelligibility
The notice or disclaimer must not be rendered unintelligible or less prominent than any other information on the face of the application, whether by folding or any other device.
9.1.4 separable pages
If an application consists of more than one page or if any page is designed to be separated into parts (for example, by tearing it along a perforated line), the notice or disclaimer required by 9.1.2 must be displayed on in its entirety on the front of each page or part of a page that could reasonably be considered to be an invoice, bill or statement due under 9.1.2.
9.1.5 definitions
for this standard, prominently contrasting color excludes any color, or any intensity of a color otherwise included, that does not permit legible reproduction by ordinary office copiers used under normal operating conditions, and that does not be at least as vivid as any other. another color on the front of the application; and the color includes black.
9.2 Applications Deceptively Implying a Federal Connection, Approval, or Endorsement (39 usc 3001(h) and 3001(i); 39usc3005)
9.2.1 usps backup
Any application that indicates that it is approved by the USPS or the Postmaster General or that it complies with any postal law or regulation may not be submitted by mail.
9.2.2 unshippable due to government misrepresentation
An application that misrepresents a government entity may not be mailed subject to these conditions:
- subject containing a solicitation for products, services, information, or funds that implies any connection, approval, or endorsement of the federal government through the use of a seal, insignia, reference to the postmaster general, citation to a statute, name of a federal agency, department, or commission, or program, trade, or brand name, or any other term or symbol; or contains any reference to the postmaster general or a citation to a federal statute that misrepresents the identity of the sender or the protection or status accorded to such matter by the federal government may not be mailed unless it complies with 9.2.3 . a non-compliant application constitutes prima facie evidence of a violation of 39 usc 3005. compliance with 9.2.3 does not prevent a violation of 39 usc 3005 if the application or accompanying information misrepresents material facts such as nature, value, quantity , quality or effectiveness of products or services offered for sale, or the activities of an organization requesting information or monetary contributions.
- Such requests must not contain a false representation that the Federal government benefits or services will be affected whether or not the recipient makes a purchase or contribution.
- Requests for payment for services that would otherwise be available to the recipient free of charge from the federal government will not be may be mailed unless they contain a clear and conspicuous statement notifying that fact.
9.2.3 allowed requests
an application described in 9.2.2a may be submitted by post if it meets at least one of these conditions (see annex 9.2.3b):
- the application is from a non-governmental entity that actually has the connection, approval or endorsement of the federal government implied by the terms or symbols of the application.
- the application appears in a publication for which the recipient has paid or promised to pay consideration or that the recipient has indicated that they wish to receive, and the request is not on behalf of the publisher of the publication.
Annex 9.2.3b Disclaimers for Requests Involving a Federal Connection
- the application displays the notice required by 9.2.3c1 on the envelope or outer cover or wrapper in which the application is submitted, and one of the two notices required by 9.2.3c2 on the contents. these notices must be printed in bold, capital letters of a color that contrasts prominently with the background against which they appear. “Prominently contrasting color” excludes any color or intensity that ordinary photocopies cannot legibly reproduce. the color, which may include black, must be at least as vivid as any other color on the face of the application and its envelope or outer cover or wrapper. the required wording, font size and style, and placement of the notices are as follows:
- on the envelope, cover, or wrapper. the face of the envelope or the outer cover or wrapper must bear the notice: “this is not a government document”. the letters used to print this notice must be as large, bold and conspicuous as any other letter on the face of said envelope, cover or wrapper, but no smaller than 12 point font. the notice must appear in the upper right quadrant, below the postage stamp or other postal signs and above the address, and must be surrounded by a clear space not less than 1/4 inch wide.
- in the content. the application sent by mail inside the envelope, cover or wrapper must bear from the beginning one of these two headlines, depending on its purpose as indicated in parentheses: (a) “this product or service has not been approved or endorsed by the government federal, and this offer is not made by an agency of the federal government” (for the purchase or payment of a product or service); (b) “this organization has not been approved or endorsed by the federal government, and this offer is not being made by an agency of the federal government” (for information or the contribution of funds or membership dues). The letters to print these notices must be as large, bold and conspicuous as any other letter on the face of the application, but no smaller than 30 points. the notice must be surrounded by a clear space at least 1/2 inch wide. The notice must not be preceded, followed or surrounded by words, symbols or other matter that reduces its notoriety or introduces, modifies, qualifies or explains required text, such as “notice required by law”. the notice must not be made unintelligible or less conspicuous than any other information on the face of the application, whether by folding or any other device.
9.3 lottery matter (18 usc 1302)
9.3.1 definition
For this rule, lottery means any scheme or promotion, whether lawful under the laws of any state, which, upon payment of consideration, offers a prize that is wholly or partially dependent on luck or chance.
9.3.2 illegal email subject
Illegal matter includes any letter, newspaper, newspaper, package, stamped card or postcard, circular, or other matter that permits or facilitates participation in a lottery; any lottery ticket or part thereof or substitute; and any form of payment for a lottery ticket or action.
9.3.3 fishing contests, Indian gaming law, lotteries
this standard does not apply to:
- any nonprofit fishing contest, in which prizes are awarded for the species, size, weight, or quality of fish caught by participants in any bona fide fishing or recreational event (18 usc 1305).
- Shipments, to addresses within a state, of tickets or other material in a lottery conducted by that state under its laws (18 usc 1307).
- any game conducted by an Indian tribe under the Indian Gaming Act (25 usc 2720).
- an advertisement, prize list, or other information about a lottery not prohibited by the state in which it is held.
9.4 advertising material
restrictions 9.4.1
any advertising, promotional, or sales matter that solicits or induces the mailing of any item described in publication 52 as dangerous, restricted, or perishable may not be mailed, except that such matter relates to controlled substances, radioactive materials, restricted liquids and powders, battery-operated devices, oddly shaped items in envelopes, and ballistic knives and pocket knives, as described in publication 52, may be mailed if it contains packing instructions and any other shipping limitations per publication 52, 508.9.0 and 508.10.0 (18 usc 1716).
9.4.2 master keys
Motor vehicle master key listings may not be mailed (18 usc 1716a, 39 usc 3002), except to padlock manufacturers, professional locksmiths, motor vehicle manufacturers, or dealers; and federal, state or local government agencies.
9.5 other matters not sent by mail
9.5.1 fictitious name
Matter addressed to a person using a fictitious name, title, or address to perform, by mail, any scheme or device infringing the law may not be mailed if:
- After notification, the recipient does not appear at the post office and does not identify himself.
- The fictitious nature of said mail is established to the satisfaction of the judicial officer as a result of a procedure initiated under 39 cfr 953 (18 usc 1342).
9.5.2 foreign origin
foreign-origin mail may not be mailed if it contains material determined by a court of competent jurisdiction or the international trade commission to violate the Semiconductor Chip Protection Act of 1984 (17 usc 901-914) or violates the copyright laws of the country. United States or any copyright convention or treaty to which the United States is a party (17 USC 601-603).
9.5.3 foreign destination
Matter addressed to foreign countries posted in violation of law or treaty provision cannot be mailed.
9.5.4 lewd or dirty matter
obscene, lewd, lewd or filthy writings or publications, or mail containing information about where, how or from whom such material may be obtained, and material otherwise mailable but in its packaging or on anything indecent, lewd, lewd, or obscene writing or printing, and any mail containing anything dirty, vile, or indecent may not be sent by mail (18 usc 1461, 1463).
9.5.5 matter that incites violence
any matter of a character tending to incite arson, assassination, assassination, treason, insurrection, or forcible resistance to any law of the United States, or containing any threat to take the life of the President or cause injury to the United States cannot be mailed (18 usc 1461, 1717).
9.5.6 other business
other non-mailable material (18 usc 1717) includes any letter, writing, circular, stamped or postcard card, picture, print, engraving, photograph, newspaper, pamphlet, book, publication, or thing as described in these statutes:
- forged or altered military or official passes (18 usc 499).
- matters bearing forged or altered stamps of government departments or agencies (18 usc 506).
- defense information (18 usc 793, 794).
- documents obtained by persons falsely assuming they are foreign diplomats (18 usc 915).
- false statements influencing foreign governments (18 usc 954).
- matter relating to a conspiracy to damage the property of a foreign government (18 usc 956).
- matter unlawfully in aid of a foreign government (18 usc 957).
- matter related to an expedition against a friendly nation (18 usc 960).
- matter related to the delivery of an armed vessel to a belligerent nation (18 usc 964) .
- Improperly bearing the seal of a government department or agency (18 usc 1017).
- Forged, altered, or misused passports (18 usc 1543 , 1544). passport applications containing false statements and falsely obtained passports (18 usc 1542).
- matters with false statements intended to harm the armed forces during war (18 usc 2388).
9.5.7 restriction on matters related to animal fighting companies
This rule does not apply to written, printed, or graphic material related to wrestling ventures involving live birds if such wrestling is permitted under the laws of the state in which it is to take place (7 u.s.c. 2156). the terms animal, animal fighting company, and state are defined in publication 52, part 461. written, printed, or graphic material may not be mailed if:
- advertises an animal for use in an animal fighting enterprise;
- advertises a knife, hook, or any other sharp instrument affixed, or designed or intended to be affixed, to the leg of a bird for use in an animal fighting company; or
- promotes or otherwise promotes an animal fighting business.
9.5.8 private identification without disclaimer
a private identification document without a disclaimer cannot be mailed (18 usc 1738; 39 usc 3001(a)). this group includes any document that:
- is of a type intended or commonly accepted for the identification of persons;
- bears a date of birth or age purported to correspond to the person named in it;
- is not issued by or under the authority of a government;
- is deposited in the mail by someone in the business of providing, in return for valuable consideration, documents that meet the criteria of 9.5.8a and 9.5.8c;
- is deposited in the mail to promote that business; and
- is deposited by someone who knows that it is not printed diagonally, clearly and indelibly on both the front and back, “not a government document” in capital letters no smaller than 12 points.
9.6 Sweepstakes Subject Matter (39 usc § 3001(k)(3)(a))
9.6.1 definition
The term sweepstakes means a game of chance in which no consideration is required to participate.
9.6.2 mailable material
Sweepstakes subject may be mailed only if it discloses all of the following:
- in the body, in the rules and in the order or registration form that no purchase is necessary.
- in the body, in the rules and in the order or registration form that a purchase will not increase the odds of winning.
- all terms and conditions, including sweepstakes entry rules and procedures.
- the sponsor or submitter, with the primary venue business address or address where the sponsor or sender can be contacted.
- sweepstakes rules, including odds of winning, amount, value and nature of prize and timing of any payment to over time.
9.6.3 unmailable subject
The subject of the giveaway cannot be sent by mail if it meets any of the following conditions:
- represents that people who do not make a purchase may be disqualified from receiving future applications.
- requires that the entry be accompanied by an order or payment for a previously requested product or service.
- represents that the recipient has won a prize unless that person has won such a prize.
- contradicts or is inconsistent with any disclosure required by 9.6.2 or 9.6.3.
9.7 contests of skill (39 usc 3001(k)(3)(b))
9.7.1 definition
The term contest of skill refers to a puzzle, game, competition, or other contest in which a prize is awarded, the outcome depends on the skill of the contestant, and for which a payment, purchase, or donation is required to participate. .
9.7.2 mailable subject
Skills contests can only be submitted by mail if they include all of the following:
- disclose the terms and conditions of the contest, including rules and procedures for participation.
- disclose the sponsor or submitter, with the principal place of business or the address at which the sponsor or submitter may be contacted.
- contain rules that state all of the following:
- number of rounds or levels and the cost to participate in each round.
- whether subsequent rounds will be more difficult.
- maximum cost to participate in all rounds.
- number of participants or percentage expected to correctly solve the quiz.
- identity or qualifications of judges, if judged by someone other than sponsor.
- method of judging.
- dates by which winners will be determined and prizes awarded prizes.
- amount, value and nature of the prize.
- schedule of any payment over time.
9.8 check by fax (39 usc § 3001(k)(3)(c))
A facsimile check cannot be mailed unless it is indicated on the face of the check that it is not a negotiable instrument and has no cash value.
9.9 exclusions and disclosures (39 usc §§ 3001(k)(4) and 3001(k)(5))
9.9.1 mailable subject
the subject line described in 9.6, 9.7 and 9.8 may be mailed if it appears in a magazine, newspaper or other periodical if the promotions are not directed to a specific person or the promotions do not include the opportunity to make a payment or order a product or service.
9.9.2 notices and disclaimers
any notice or disclaimer required under 9.6, 9.7 and 9.8 shall be displayed clearly and conspicuously. the disclaimers required by 9.6.2a and 9.6.2b must be displayed more conspicuously than any other disclaimers.
9.10 removal of names from mailing lists (39 usc § 3001(l))
9.10.1 lists
In general, any person who uses the post office for any delivery included in 9.2, 9.6, 9.7 and 9.8 must adopt reasonable practices or procedures to avoid sending said matter to any person who, personally or through his legal representative, submits a written request that such matter not be mailed to that person. such request may be made to the sender, or to the attorney general, or his representative, of the appropriate state. such requests will be honored for a period of five years from the date of the request. The sender must keep a record of all such requests in writing.
9.10.2 special requirements for sweepstakes and skill contests
Any sweepstakes or skill contest promoter must make a clear and conspicuous disclosure of the address or toll-free telephone number by which a person, or their duly authorized representative, may notify a promoter to obtain the name and address of that person. removed from all lists of names and addresses used by that promoter to mail any skill contest or sweepstakes. Promoters have 60 days from the date of receipt of the removal request to remove the name and address from all mailing lists used by that Promoter for any skill contest or sweepstakes.
9.11 unauthorized decisions by postmasters
Postmasters are not authorized to decide whether written, printed or graphic material may not be mailed based on its content, or to deny entry to such material or exclude it from mailing.
9.12 rejection due to inadequate preparation
written, printed or graphic material that is not properly prepared for submission may be rejected.