Knowing how to print multiple emails from gmail can often save you a great deal of time. if you have a number of emails that you need to print, then it will take a long time to do so if you have to access and print each one individually. while gmail groups email into folders using different labels, you can’t open each one together. there is no way to print multiple emails from gmail. however, it can be done outside of gmail. that’s what we’ll show you next.
When emails are opened individually, they can only be printed individually, or so you may think. gmail does not offer any method by which you can print a selection of emails, even a selection of two! however, it does allow you to attach labels to your emails. this allows you to distinguish one set of emails from another. the techniques below use that ability to accomplish what google should do for itself, ie print the content of all emails with the same tag.
In fact, that is not the case. there are several ways to label and print multiple emails at once. these are the most popular ways to print multiple emails in gmail.
how to print multiple emails from gmail
You might find it very difficult to print multiple emails from gmail. That’s because there is no direct way to select all messages and then print them all at once with a single click. you would have to open all the messages and print them all individually. this might not be so easy if you are working with a lot of gmail messages at once. however, it is possible to print multiple gmail messages at one time. that’s what we’ll show you here.
here are four different ways to print multiple emails in gmail. they may involve you downloading certain apps, although they are all free and safe to use. we have tested each of them and the procedures below work to allow you to print multiple emails in gmail.
using microsoft outlook
Microsoft Outlook is easily downloaded and activated. it can work with apple devices but not as well as windows. Here’s how to print multiple emails in Gmail with Microsoft Outlook.
- Log in to your gmail account first, then click the gear icon (usually on the top right). click ‘settings‘ and then click ‘forwarding and pop/imap’. you will get the following page:
- click the “enable pop for all mail” button as shown, then “save changes“.
how to print multiple emails in gmail without outlook
there are other ways to print multiple emails in gmail without using outlook. outlook does not come in the microsoft windows 10 package and must be purchased. The following three methods are the most popular and easiest ways to print multiple emails in Gmail without using Outlook.
using google drive
google drive comes free with lots of storage space. you can convert selected emails in gmail into pdf files. First, download a plugin that saves selected emails as pdf files. select the emails you want to print and give them all the same label.
Use the plugin that converts your emails into properly formatted pdf files and saves them to your google drive. once this is done, an easy way to print them is to use google cloud print. another way is to download your pdf files to your desktop and then print them on your regular printer.
using google sheets
google sheets is a free spreadsheet application that comes with google drive. from the google drive panel, click the red new button and select “google sheets“.
now go to a spreadsheet and open the menu within that spreadsheet and choose file -> new spreadsheet. you now have a new spreadsheet to use. then go to gmail. select any of the emails or email threads you want to print, and then apply a label to each, such as “for printing”:
do this for all email threads you want to print. now go to google drive. create a folder, like gmailprint, where you will store all the gmail messages you want to print. these messages will be stored as pdf files.
now download the save email plugin (click the link) and go to google sheet and go to plugins -> save emails and attachments -> create new rule.
in the drop down select the gmail print tag and then you can select your google drive folder. click the blue create rule button:
When you click “create rule”, the emails should have been saved to the corresponding google drive folder. now go to google drive and right click on the “gmail files” folder. click ‘download’ and that will save all your email files for printing on your desktop. these emails can now be sent to your printer using ctrl+p (or cmd+p if you have a mac).
print multiple emails in gmail using print all chrome plugin
The gmail print all chrome plugin allows you to select multiple emails. then you can create a google doc or print to pdf. you can print multiple emails with one click and even save them as a pdf document. You can also store them in the cloud, on your USB drive, or share them with others. here’s how:
- Go to the google chrome web store and find the gmail all for chrome plugin. install that. it’s essentially a script that allows you to create a gmail label in chrome and assign that label to multiple selected emails.
- once you’ve launched the app, you’ll get a new tab asking you to authorize the app to access your google account data. Once you’ve done that, you need to select the label attached to the emails that you want to print or save as a pdf file. this is how it’s done:
go to your gmail inbox and select the messages you want to print. now create a new label (eg ‘print all as in the image above’) and assign it to the selected messages. now click the print button to drive as shown above.
- that click will create a document in google drive. this document will contain the content of your messages. each separate thread will have its own page, organized by date, number of messages in the thread, and with the subject of the email at the top.
- find ‘archive option’ on the page and click that to find options: print the file or save as pdf. the choice is yours! if you click to save as pdf file, it will be stored on your desktop. then you can print the pdf files later if you want.
Printing multiple emails is nothing new, although you need to use the right applications or techniques to achieve this. you would think that the gmail service would offer a service where you just click on the emails you want to print together and that would be it! but when did google make things as simple as that?
The above four methods on how to print multiple emails in gmail are all you need. once you’ve tried them, you’ll find that they’re not as difficult to use as you think.