Gmail is one of the most popular applications developed by Google and is used for providing free email services across all of those companies’ platforms. You simply need to have a Google or Gmail account in order to send and receive an email, establish an address book, block spam, archive email, retain contacts, and send and receive instant messages, among other things.
what is gmail sync?
yes, it is a useful application and it is better to know some of its functions, which are necessary to know as “gmail sync” functions. There may be a situation where you have logged into your gmail on your mobile phone, tablet or smartphone. and perform some actions in gmail, like send mail to someone, delete spam, keep a file on your computer and when you open gmail on your mobile device with the same google log in, then you can expect to see the same actions performed on your gmail account on your mobile device as well. and if you don’t find it, you will start to worry and stop using the app.
don’t worry guys i will help you understand this gmail sync feature. In essence, if you want to keep the same information across platforms, Google has provided gmail sync features. Gmail’s sync features help secure the same emails across all platforms.
google allows us to synchronize the following main functions:
- google contacts
- google play movies & tv
- google calendars
- people details
- take notes
- drive
- gmail
- more…
but with gmail sync, google will only sync gmail messages. also here, we talk only about gmail synchronization.
In general, in gmail, all your emails and actions in gmail reside on google servers. then suppose auto sync features are enabled, google automatically syncs on all your gmails. you don’t have to update it.
when you perform any action on your gmail on the web, and then when you log in to the same gmail on mobile, google automatically syncs (google server to your phone) all the new data that came since the last login .
some example:
- sending email in gmail is automatically reflected on all devices connected to gmail.
- remove email from inbox automatically reflects and deletes on all devices connected to gmail.
- archive mail automatically reflects and archives the same mail on all devices connected to gmail.
- gmail contacts is automatically reflected on all devices connected to gmail.
- gmail instant messages is automatically reflected on all devices connected to gmail.
- gmail moved to spam folder, trash, starred and is automatically reflected on all devices connected to gmail.
advantages of gmail synchronization
- Without fear of data loss
- You can access your gmail data all over the world and on any platform.
- Auto sync saves time to sync your gmail by automatically performing an action for you.
This not only works with emails, but also with other services provided by google. for example, contact, photos and etc.
In simple words, when the auto sync feature is enabled, google automatically syncs all new data that came in since you last logged in, from your google account to your phone. You will get notified of all the changes that happen in your gmail automatically. When you enable it, gmail sync will run in the background and is fully automated, ensuring you’re always in sync.
When you open synced messages, they will load faster and consume less bandwidth because those messages are already downloaded.
If your gmail app is not automatically syncing, you may encounter the following issues:
- sent to you.
- you will get the error message “account not synced”.
- the performance of the gmail application will deteriorate.
- the attachment will not be opens.
- gmail search function may not work.
- cannot navigate from inbox to other menus.
gmail sync limitation
here are some limitations of gmail sync:
- on any of your devices, you won’t be able to use google sync to edit email drafts.
- all devices, with the exception of ios mail, allow you to archive your email. .
- can only search messages on ios devices; this functionality is not available on any other platform.
how to fix sync issue on android?
Most of the time we face sync issues in gmail and we can notice it clearly because we will face the above mentioned problem. then, let’s try to solve them.
1 update your gmail app
sometimes updating your gmail app may work as there may be a problem with gmail and some users have reported major issues, so google may have updated to the latest version.
click here to navigate to the update page.
2 reboot your device
many unwanted gmail files and caches will be removed from your phone. it’s like a recommendation option.
3 check your device settings
3.1 try to connect to the internet: when you connect to the internet, gmail can automatically sync mail.
3.2 turn airplane mode on and off: When you turn on airplane mode, an airplane icon will appear in the notification bar, and when you turn it off, airplane mode will turn off. When you turn it off, your cellular network connections, Wi-Fi, GPS, and Bluetooth are all off, and reactivating them is the same as restarting them. then if there is any problem related to wifi, it can be solved.
3.3 check the “synchronize gmail” option in the gmail settings
for this, follow the steps below.
- login to your gmail account
- in the upper left corner, click on the bar 3
- select settingsfrom the list.
- select the desired account whose synchronization is not working
- then make sure the checkbox next to “sync gmail” is checked. otherwise, check it out.
4 clear cache data
You may have a large number of files/folders in your download folder, which you can delete. you can uninstall the app that is no longer in use. due to the little space available, automatic synchronization can be difficult for gmail.
5 check that you are logged in
If you sign out of gmail, you will not be able to sync gmail for that email. so just log in to your mail and wait a while to see if the synchronization works or not.
last 6 attempts, clear gmail cache and data
If none of the above steps work, first clear the gmail cache.
steps:
- open the settings option
- go and touch the applications option
- search for gmail and select it
- tab storagetab
- then tap clear cache
This step works with samsung smartphones. you will have similar options for other smartphone.
if this doesn’t work, the last option is to delete gmail data.
steps to clear gmail data
- open the settings
- option
- go and touch the applications option
- search for gmail and select it
- tab storagetab
- then tap clear data
- then click ok to delete data.
what is server synchronization?
For the synchronization to occur, the devices do not need to be turned on, since the data synchronization is not done on the client, but on the server. on the server, it runs all day to ensure updated information all the time.
what happens if you turn off sync?
Answer: When this option is off, you need to refresh your email by swiping down from the top (mobile or tablet) or by pressing f5 (on desktop).
gmail sync vs google sync
google sync allows users to sync mail, contacts and calendars from their google apps with their mobile devices using microsoft® exchange active sync®. In Google App Domains, Google Sync is enabled by default.
gmail sync, on the other hand, will only sync gmail messages so that gmail can automatically sync with the server and retrieve them when updates are made to the same gmail on other devices.