For businesses, a high-quality voicemail greeting can help improve your company’s credibility and demonstrate your competence, which is often the first step in developing a successful business relationship. For other professionals, a voicemail greeting can set the tone for how your colleagues, clients, and consumers perceive you and your company. therefore, it’s important to know what to include in your voicemail greeting to keep callers on the line and encourage them to leave a message after the beep.
As remote work continues to grow during the COVID-19 pandemic, having a high-quality voicemail greeting is more important than ever. With that in mind, here are 5 great voicemail greeting examples that can help you create a positive first impression for you and your business.
5 Examples of Voicemail Greetings
Consider these sample voicemail greetings for maximum impact. the best voicemail greetings are between 4 and 8 seconds. anything longer than 10 seconds can cause the listener to lose interest, especially if they’re in a hurry to leave a message.
Using a greeting similar to these examples in conjunction with a smart voicemail application will increase the likelihood that a connection will be offered and make it easier for you as a professional to follow up on that offer. you can set custom greetings for specific contacts to make a more personal connection, and view your voicemails as transcripts later to make your job easier.
example 1
hello, you have reached [your name]. thanks for calling. I am unable to answer your call at this time, however if you leave your name, number and message I will get back to you as soon as I can.
There’s nothing wrong with this classic style of voicemail greeting. it is short, sharp and to the point. while it may seem rushed, it sets out all the necessary information the caller needs to include and avoids any irrelevant details the caller doesn’t need at the time.
example 2
hello, you have reached [name]. I can’t come to the phone right now, but if you need to speak to someone right away, please contact my assistant, [name] at [number]. otherwise, please leave your name, number and message and I’ll get back to you as soon as I can.
While this example is similar to the first message, it also includes an alternate contact in case the caller has an urgent matter that can’t wait for you to call them back. this gives the caller two different options depending on how quickly they need a response from you.
example 3
hi, you’ve reached [name] at [company]. I’m sorry I couldn’t take your call right now, I’m on another call or I’m not at my desk. Please leave your name, number and reason for calling and I’ll get back to you as soon as possible.
This greeting includes the name and title in case the caller is not familiar with the contact. It also sets a professional tone by letting the caller know that the contact is busy, whether they’re not at their desk or calling someone else back.
This conveys a sense of reliability and also sets the expectation that the caller can expect a response soon.
example 4
hello, you have called [name] at [company]. thanks for calling. If you need a quick response, email me at [email address] and I’ll get back to you within 24 hours. otherwise, if it’s not urgent, please leave me a message with your name and number and I’ll get back to you when possible.
This message is useful if you often need to turn off your phone for uninterrupted sessions, especially if you work on large projects. It’s also helpful if you often get calls about the same issue/topic that might already be covered in an email you’ve created a template for.
This sets the expectation that you will likely respond via email faster than you would via call. an email response can also be quicker than covering it during a call, saving you time to work on more important tasks.
example 5
hi, you’ve reached [name] at [company]. I will be out of the office from [date] to [date]. Please leave a brief message and your contact information and I’ll call you back once I’m back in the office on [date]. Alternatively, if you need to speak to someone sooner, please contact [name of colleague] at
. thanks for calling.This provides similar information to the examples above, however it is useful for annual vacation periods or work-related trips as it mentions that you will be out of the office as of a certain date.
This sets a reasonable expectation for your response and provides an alternate point of contact if the caller has an urgent matter that needs a quicker response.
smart voicemail greetings
With these examples in mind, you can implement an intelligent voicemail greeting system to turn your missed calls into new opportunities. smart greetings change based on parameters you’ve set, the time of day, who’s calling, and more. you can do all of these things with a voicemail application like vxt. Apps like these are vital for businesses and professionals who frequently make and receive calls throughout the day.
With a voicemail application, you can play personalized greetings for different contacts that you have selected. You can make a positive impression on callers, like your most important clients or your grandmother, with personalized greetings for them. Using a voicemail app will help you stand out from other contacts by ensuring that your callers know that you value their relationship with them.
With a smart voicemail app, you can also set up business and after-hours greetings that activate automatically at a time period of your choosing. so when you’re not at work, you can say that in your after-hours greeting and set expectations for when you might respond.
You can also set temporary greetings. temporary greetings allow you to easily set a voicemail to play for a few hours while you’re on a plane, at an event, or in a meeting and have it automatically return to your normal default greeting when time runs out. they are extremely useful for short events and small periods of time when you will not be available.
why use vxt for voicemail greetings?
vxt voicemail app is an easy way to record voicemail greetings, set custom greetings, set business hours and more. It is available on ios and android.
vxt is not only a voicemail application but also a smart calling solution for business and enterprise. vxt call features automatic voicemail for email forwarding, cloud-based calling, and integrations with tools like slack, pipedrive, salesforce, and more. is being used by thousands of professionals around the world, to help them make their jobs easier.
It is essential to be able to set up your own voicemail greeting. A personalized message not only lets your contacts know they’re leaving a voicemail with the right person, but it’s especially crucial if you use your phone for work. having a professional voicemail greeting can be the difference between a new opportunity and a missed call.
Using a voicemail app means you can manage your missed calls, increase your responsiveness and save a lot of time. you can visit our setup guide to see for yourself how easy it is to install and start using vxt.