Wondering how to mail a letter?
updated 8.5.2021
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click here to see a single letter
mailform is the easiest way to send a letter, whether online or offline. If you want to avoid the hassle, envelopes, stamps, and the walk, you can use Form Mail when sending a letter (or document, form, etc.) via USPS First Class Mail or USPS Certified Mail. Here’s how to mail a letter, in a few easy steps:
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write the letter! (in case you’re not sure how to write a letter, check how to write a letter on wikihow)
Head to Mailform and upload the letter you want to send:
Once you’ve uploaded your letter(s), hit ‘NEXT’
Tell us who to the letter is for (the recipient)
Enter a return address (this is where the letter should go if it’s returned)
Choose from double sided, printing in color, or USPS Certified Mail (and get a tracking link).
pay as you want, with credit card or with your paypal account. once you’ve paid, we’ll print a self-addressed and return-addressed envelope, make sure there’s enough postage to mail the letter, deliver the letter to the usps, and email you a delivery confirmation, when it arrives the letter at its destination.
Here’s our “how to send a letter” video, in case you need more visual instructions. you can do it with online mailform, quickly and easily:
what is the mail form?
mailform.io is the easiest way to send a letter, document, form or pdf through usps mail. The mailform app exists in the cloud, which means you can access it from any browser, on your desktop, or on your mobile device. you don’t need to sign up for an account or subscription or anything like that. simply upload a document, enter addresses, pay and ship. we make it really convenient to send physical mail, from the comfort of your home or office. mailform already has many incredibly useful features for consumers and small businesses that make it a convenient way to send a letter online:
- multiple printing options: With the mail form, you can print in color, black and white, or one or two sides. this gives you the flexibility you need, no matter what you’re looking for.
- tracking numbers: get usps tracking numbers for usps certified mail, usps priority mail, and priority mail usps express and get fedex tracking numbers for fedex standard overnight
- volume discounts: as your volume increases, your price per piece is automatically discounted.
- bulk business mail: Easily send mail to multiple recipients. perfect for sending demolition notices, neighbor notices, settlement notices, overdue bills, medical recall letters and more.
- multiple integrations: quickbooks, harvest, xero, google doc , box , freshbooks, freeagent – this is perfect for sending invoices. mailform automatically imports your invoices or documents from the service of your choice, and makes it very easy to print and mail them. Thousands of invoices have been sent using our integrations, and on average, businesses recover 52% of the invoices they mail.
- mailform android app – mobile app for frequent users, available on the google play store.
- multiple speed options: usps express priority mail, usps priority mail and usps first class mail, and usps certified mail. you can customize your orders to match your cost and speed options. priority mail express is the fastest service we offer, followed by usps priority mail, followed by certified/first class mail. For more information on how our USPS Priority Mail services work, go to: https://www.mailform.io/lp/usps-priority-mail
- team mail form : Easily send your entire team to the mail form, under billed and centralized billing. perfect for insurance companies, engineering firms, and other teams that need to send mail together.
how do I send a letter?
There is no single way to send a letter; There are many ways to send a letter, and how you do it depends on the subject of the letter, who the recipient is, your time constraints, your cost constraints, and more. we’ve compiled a helpful list of options for you.
- the cheapest way to send a letter is by email (gmail, hotmail and yahoo are free)
- the fastest way to send a letter is by email (gmail, hotmail and yahoo are free), and your recipient will receive the letter instantly)
- The cheapest way to mail a letter is to go to the nearest US Post Office. you won’t pay a premium for an online service.
- If you want to mail a letter cheaply, but want to skip the line at the post office, you can use a service like mailform.io
- the fastest way to send a letter by post is via fedex, using sendovernightmail.com
- if you want to make sure you get a tracking number, your cheapest option is certified mail usps
- if you want to make sure someone signs the letter, get usps certified mail with a return receipt requested (this can also be sent via sendovernightmail)
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how to send a letter by email
If you’re sending a letter by email, you’ll need a few items
- an email address of your own
- the recipient’s email address
- a subject line (this is essentially a preview, allowing the recipient to know what the letter is about) )
- the letter.
To put all of this together, here’s how to send an email letter:
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step 1: write the letter. Some tools you can use to write the letter include Microsoft Word, Google Docs, Sublime Text, TextEdit, Evernote (or any note app), and more.
Step 2: Sign in to your email and compose a new message. enter the subject line and the recipient’s email address.
step 3: copy and paste the letter from where you wrote it
Step 4: Review your message. make sure it has the tone you want (remember, you lose a lot of tone when you type), and check for any spelling or grammatical errors.
step 5: hit send!
how to send a letter by post
There are a few ways to send a letter by post. what you’ll need depends on which direction you take.
To mail a letter as cheaply as possible, here’s what you need
- the postal address of the recipient (the person you are sending the letter to)
- the letter
- a sheet of paper to print the letter (or several sheets, depending on how long it is)
- a computer and printer, or a pen
- an envelope big enough to fill out the letter)
- your return address
- enough postage or enough money to pay postage.
- the location of the nearest usps post office
how to send a letter by post, going to the post office (the cheapest way)
step 1: write the letter and print it.
Some of the tools you could use to write the letter using your computer include Microsoft Word, Google Docs, Sublime Text, TextEdit, EverNote (or any note app), and more. once written on your computer, print the letter on the paper you received. if you use a pen, you can write directly on the paper.
Step 2: Write the postal/recipient address and the return address on the envelope, on the sealed side
The mailing address should go in the center of the closed side of the envelope. The return address should go in the top left. Postage information will go on the top right. The graphic below can help your orientation:
step 3: fold and put the letter in the envelope.
Your easiest bet for a letter-size envelope is to z-fold. if unsure check: https://www.formaxprinting.com/blog/2010/08/printing-lingo-what-is-a-z-fold/
Step 4: Lick and seal the envelope, then head to the post office to mail it.
If you already have stamps that you’re sure will work, you can affix the stamp to the top right of the sealed side of the envelope and drop it off at a nearby mailbox. otherwise, go to the post office to weigh and purchase postage. once at the post office, you can talk to a postal worker for help, or you can use an automated kiosk.
how to send a letter by post, using the mail form (the quick way) scroll up!
Check out our review on lifehacker! https://lifehacker.com/mailform-will-print-and-mail-your-documents-for-three-b-1824268286. If you’re looking to send overnight mail fast, MailForm supports USPS overnight service (via USPS Priority Express Mail). Plus, you can ship via USPS Priority Mail for fast, but less expensive service.
mailform now also supports fedex standard overnight service (as of Feb 2019).
wondering how to send a letter online via fedex?
If you’re wondering how to send a certified letter, you’ll find specific instructions here.
If you’re interested in more speed and volume options, our sister service sendovernightmail allows you to print and mail via fedex (orders are shipped via fedex kinkos): using fedex night, fedex 2 day, fedex express saver, fedex ground and home delivery by fedex ground. all fedex and usps priority options come with email delivery confirmation, and you’ll get a tracking number that you can use independently to verify that your documents were delivered. and email team@mailform.io with any questions, comments, suggestions, or concerns.