google is a pioneering brand and the most trusted name in the field of data storage and cloud computing. is one of the best and largest companies when it comes to personal information management. mail app has the ability to create messages, calendars, store unlimited data on drive for large attachments. there are often cases when the mailbox fills up over time. Users may need to regularly remove duplicate emails from gmail account to keep only the important conversations. It helps to categorize different types of communication categories from various customers and clients. it also frees up much-needed server space for future conversations. it can be done manually by applying simple techniques. all this and more has been discussed in the post below.
‘I have an old client who is using an old windows 2000 pc. He uses gmail on his system and is currently having a lot of difficulty managing his mailbox. He has asked me for help to remove duplicates from gmail and keep the important ones. I was looking for some solutions online instead of deleting each message one by one. Can someone help me with this?’
overview of removing duplicate emails from gmail
There are a lot of incoming messages that the user receives on a daily basis. it largely consists of spam emails from marketing vendors and unknown sources. it’s hard to figure out the right ones by removing them one at a time. users may have to remove them on their own by manual means. any top management staff has an office assistant who does this for them. It is a simple procedure but must be done with care. there are solutions provided by google to make this technique more reformed.
manual techniques to delete emails from gmail account
The following are some of the steps that can be taken to ensure that redundancy is removed from the google mailbox:
solution #1 using filters
- first, login to gmail and go to create filter.
- then, in the in filter section paste the email address for which replicas should be removed. click the filter button to remove the duplicates from gmail.
- then the emails with the respective id will be moved to a separate space.
- finally, select them all and just delete them.
solution #2 using ms outlook
- first, log in to gmail>>gear icon>>settings>>forwarding and pop/imap>>>imap access>>enable imap.
- then, set up the account in outlook client to delete gmail duplicates. this can be done by going to file>>account settings>>add account select email account and click the next button >.
- then type in the appropriate credentials and click the next button.
- then download the software called outlook duplicate email remover. the thing to note is that the email application needs to be restarted after installing this tool.
- then start the tool, use the find file option to include outlook data file >> select type as “email” >> choose action as “permanently delete” >> next to remove duplicates. this will help the gmail deduplication process.
conclusion
It always feels good to return to an organized mailbox. this generally means that emails are kept in the proper folders, there are no spam emails, and the thread is well maintained. this also means that users have tried all necessary means to remove duplicate emails from gmail. personally, it just means a faster way to access the right information when needed; it also means that top management will get a pecking order of things, just the way they like it. any professional user will appreciate a clear, clutter-free mailbox. there are many manual ways to perform this procedure, all of which are described in this post. automated solutions are also suggested at the end.