we have all sent a letter or a package, but it never arrives.
Unfortunately, with late and missing USPS deliveries increasing 50% in the last few years, there is no guarantee your post will arrive on time, or at all.
but there is a way to avoid all that by using certified mail to avoid the risk of late or lost shipping.
here are 8 reasons why you should consider using certified mailing labels for your mail.
receive proof of shipment
When you send a letter or package by certified mail, you will be asked to complete a certified mail form that gives you proof of postage on your item.
This form gives you peace of mind knowing that your item can be traced from sender to recipient at every stage. no fuss and no hassle, especially if you’re sending something important.
If you’re submitting critical documents like your tax return to the IRS, using certified mail is the only way you can be completely sure your document will get there. That’s why tax agents recommend certified mail for your tax returns.
guarantee delivery
One of the main benefits of certified mail is the fact that it can guarantee the delivery of your package or letter. With regular mail being easily lost by USPS, you won’t be able to feel secure in the delivery process unless you can receive a delivery notice.
certified mail establishes that by guaranteeing delivery to its recipient and letting them know the time and date it was received, since the recipient must sign to receive the item.
stands out from other emails
need to make your mail stand out from bills or junk mail? certified mail can do that.
It is a professional and urgent delivery service, and certified mail labels will catch the attention of your recipients. they are not likely to be ignored, especially since the recipient must sign it.
Businesses will especially benefit from certified mail, as any certified mail item will demonstrate your company’s professionalism by paying extra to ensure items arrive as they should.
track your mail
When you send your item by certified mail, you will be able to track it. the certified mail form you fill out will include a tracking number that will allow you to track your item through the delivery process.
This means you can know exactly where an item is and when it’s delivered. you won’t have to wonder if an item will arrive on time or if the recipient has received it.
delivery to a PO box box
Certified mail will require the recipient’s signature when delivered. You might think this means you can’t send items via certified mail to PO boxes.
Fortunately, you can, and the process for the sender is no different than any other type of certified mail.
for the recipient, you will not receive certified mail right away. a delivery notice, placed first on the p.o. box by a carrier, then the recipient delivers it to a USPS carrier. once the recipient has signed for the item, they can take it.
record keeping
The USPS will keep records of certified mail for a period of ten years, as long as you retain tracking information. This means that if you ever need to dispute or confirm a delivery at a much later date, you can be sure you can use these records.
an example of this might be during an irs audit. If they dispute receipt of a submission, you can confirm with the relevant USPS tracking information.
This is especially useful if you are shipping a lot of documents or packages. The USPS will take care of record keeping, as long as you keep tracking numbers to retrieve the information.
certified label printing online
Is traveling to a post office a bit inconvenient for you, or do you have to process a large number of certified mail packages? Instead of spending time at a post office desk, you can take the hassle out of printing your certified labels from your home or office.
the labels are exactly the same as the ones you might receive at the post office. You won’t be able to do this through the USPS website, but third-party label providers like us may offer the service.
Find out how to get started printing labels in our helpful guide to the certified mail process.
precision and safety
Companies need to have confidence that when they ship items, they will be delivered when you say they will be, and they will be protected throughout the process.
certified mail gives you the accuracy and security you need. avoiding cheaper and less reliable shipping methods will make your customers happy, rather than disappointed if items are lost or don’t arrive on time.
With a certified mail receipt, you and your customers can track every item you ship with accurate delivery times. If you ship valuable items, you can rest assured that they will arrive treated with respect and insured for damage or loss in the event of a mishap.
Thanks to the tracking process, you will also know where the item is from the point of delivery to the door of your recipient.
take advantage of certified mail tags
With trackable delivery, proof of postage, and the ability to print your certified labels from home, why would you want to send mail any other way?
You may be willing to risk standard post for your unimportant mail, but for anything critical, certified mail is the only way to ensure your post arrives safely and on time.
Are you ready to take advantage of all the benefits certified mail labels can bring? sign up for our online label printing service today to get started.