I got an email from my friend the other day, and all I wanted to do was forward it to my colleague at work, but I also didn’t want my friend to know about the forwarding.
If you’ve ever found yourself in a similar situation, you might want to know:
When you forward an email, does the sender know?
As a tech enthusiast, I couldn’t let this question go unanswered, so after hours of research, I wrote this article specifically designed to clear the doubts of people who have the same questions as you.
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So, pour yourself a cup of tea or coffee and start reading this article immediately without skipping any part.
see the easiest way to enable read receipts in outlook.
what does forward mean in email?
In email, forwarding means sending a copy of an email you received to one or more people who were initially left out. all content of the forwarded email remains the same, including attachments and formatting.
The good thing about forwarding is that you have the freedom to edit or delete some elements of the email before forwarding it.
Another meaning of email forwarding is automatically redirecting an email received in one address to another address. There are several email forwarding services out there like DuoCircle or MailGun that make use of this.
There are two main types of email forwarding:
1. server-based forwarding
In server-based forwarding, all emails you receive are automatically forwarded to a specified destination with no changes to the existing address. the address that appears after the @ in the email or domain name specifies the destination servers or backup servers.
One thing to note is that no forwarding server has a mailbox, so email is redirected directly.
also, see our separate post on how to view message headers in outlook.
2. client-based forwarding
In client-based forwarding, you can forward your emails manually with the help of a mail user agent. all email content remains intact, including attachments and formatting when you deliver your emails manually.
On top of that, all recipients of the email have the ability to reply to any of the forwarded emails.
here is a complete guide on how to add an email signature in outlook.
how can you send an email to someone without the recipient knowing?
You can send an email to someone without the recipient knowing it was sent to this person by typing addresses in the bcc section instead of the cc section.
The cc and bcc sections are used to send emails to multiple users at once.
However, there is a significant difference: all addresses included in the cc field are visible to all recipients of the mail, while addresses present in the bcc field will not be shared with any of the recipients.
another point to keep in mind is that you must ensure that the number of recipients included in the cc or bcc field does not exceed the address limit of your esp or email service provider.
Specially include this limit to prevent spam or suspicious emails from appearing in your inbox.
Also, if someone replies to the email you sent to a bcc address, the reply will arrive separately and other recipients of the email won’t be able to see the reply.
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how to check if your mail has been forwarded?
You can check if your mail has been forwarded using special tools like paperflite. this tool will notify you immediately if it detects that someone has forwarded your mail, but popular programs like outlook can already do this.
gmail does not currently have a feature to track your emails if they have been forwarded, but it does have a feature known as confidential mail. If you send confidential mail, the recipient will not be able to forward, copy, print, or download attachments.
In addition, you can also set an expiration date for your confidential mail, after which the message will disappear, or enable the requirement that a verification code be sent as an SMS when recipients want to read messages.
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however, outlook does have the ability to check if someone forwarded an email and prevent your emails from being forwarded.
You can enable tracking of forwarded emails in outlook by clicking “mark for recipients” and “mark for me” after clicking “tracking” in outlook options.
You won’t have to go through complicated steps like these if you use a tool like paperflite to send email, as they are set by default to send you a notification if your email is forwarded.
quickly check out our epic guide on how to enable word wrap in notepad.
frequently asked questions
How do I track an anonymous email?
You can trace an anonymous email by finding the sender’s ip. The exact steps to do this vary depending on your email client, but you can copy and paste the IP to an IP tracking site once you’ve done it. however, you may not always get the name and address.
do bcc recipients know they are bcc?
yes, bcc recipients know they are bcc’s. they will be able to see their own email address in the bcc field, but they will not be able to see the names of other bcc recipients. only the sender will be able to see the names of the recipients in bcc.
Can I send an email without displaying my email address?
No, you cannot send an email without displaying your email address if you are sending the email from your account. the only way to send an email address is by using disposable email services like spam or mailinator to send emails.
Should you put your full name in your email address?
yes, you must put your full name in your email address if you use this email for professional emails like job applications. on the other hand, if you plan to use your email address for subscriptions, you don’t need to include your name.
Can forwarded emails be deleted?
yes, you can delete forwarded emails. The steps to delete forwarded emails are exactly the same as for standard emails, and all you need to do is select the email, click the menu next to it, and select ‘delete this message’.
do employers prefer gmail or outlook?
Gmail is preferred by employers most of the time due to its minimal and clean user experience, while being cheaper than Outlook. however, some employers may prefer outlook because of its ability to track exactly what you’re looking for.
what are the five rules of e-mail etiquette?
The five rules of email etiquette include addressing the recipient with a proper title, using appropriate closing sentences and the correct form of greetings, formatting content correctly, ensuring no words are spelled using only capital letters, and compressing records.
Is it okay to forward emails without permission?
no, it’s not okay to forward emails without permission. You may consider an email to be copyrighted by the author, and like anything copyrighted, you need the permission of the original owner before sharing. however, it’s okay to forward emails from your close friends.
final thoughts
That’s all you need to know when it comes to forwarding an email. Long story short, you don’t need to worry about the sender knowing you forwarded their email if you don’t include the sender’s email.
The sender can only know if you forwarded your mail if you are using an email service to specifically notify you if your mail is being forwarded.
thanks for reading this article, you know where to find us if you have any ideas.