On average, professionals have more than 200 emails in their inbox and receive 120 new ones every day, but only respond to 25% of them.
everyone, whether they’re professionals, have a job, or are self-employed, most of their mornings will start with reading emails and sorting through responses, don’t you agree?
emails have simplified our lives, but they complicate our time. a simple example is that if we have received 5 new emails, it will take 20-25 minutes to read and respond to them. sometimes we can’t figure out how to find an attachment in gmail. We can’t miss work-related emails, it’s a huge threat to our professionalism.
The worst case scenario is when we find an email that has some important attachments and we can’t catch it, we spent minutes looking for it and still, we couldn’t find it due to a lot of emails hitting our mailbox. that will surely lead to irritation and frustration.
in such a case we cannot ask the sender to resend it as it will risk having a question mark in our organized way of working and delay our further work as without that particular attachment the information. that might be important to you.
In addition, you will be responsible to your supervisor for the same.
Can you imagine the chaos generated by not being able to find an attachment?
thanks to g-mail, here are easy tricks to escape all this chaos and improve your competition!
here are shortcuts on how to search for emails with attachments in gmail
1. make efficient use of g-mail’s search option:
You should note that Google allows you to share an attachment up to the maximum limit of 25MB. data that will be shared above that limit will be shared in the form of a link. however, you can also easily share the drive link as an attachment.
So, whether you’re trying to find a file or just trying to find the link, in your overflowing inbox, you just have to follow three steps and everything will be tidy!
in the email search option, you should type:
- name of sender
- email of sender
- name of file or document
once you press enter, you will be able to see all the filters, such as “exclude chat”, “has attachments”, “unread”, “anytime”, “for me”
so you can select the appropriate filter, as the name suggests: you should select exclude chat if you don’t believe the attachment was sent to you on google chat or hangouts.
or, you can select the “unread” option if you think you haven’t opened or read that email yet and can still find the email that way.
Also, the “anytime” option is very useful, since you may have been using G-mail for quite a number of years and are receiving regular emails with attachments from the same sender that you can narrow the search for that particular attachment by selecting the time period.
The ‘to me’ option is simple, if you believe the email was sent directly to you and no one else was mentioned in bcc or cc then go with this option.
p.s., if you find an attachment, it is mandatory to opt for the filter “has attachment”, so all additional emails from the same sender will disappear for the time being and will only be shown to you those. emails that have attachments.
there is another advanced search option, besides the filters mentioned above, there will be a separate option for advanced search, you need to click on that option and it will open the whole dialog asking for the below mentioned details:
- from
- until
- subject
- date
- has the words
- not t has
- size
- date
you can find all the data you have or know and opt for an advanced search, this way it will be easy for you to find the email with an attachment in g-mail.
is one of the fastest ways to find an attachment in your gmail.
Also read:
**[10 best gmail tips and tricks**](https://contactbook.app/blog/gmail-tips-and-tricks)
2. Don’t underestimate the power of featured emails:
If you’re looking for a proactive way to approach the g-mail attachment search solution, you can use the starred emails option.
To exercise this option, you must be aware as soon as you receive an email, read it and feel that the received email has an important attachment and is crucial to me for future reference.
all you have to do is “star” that option and you can refer to it whenever you want by simply clicking on the starred emails option.
In the mailing list, you’ll find the star mark option just before the sender’s name, and if you’ve opened the mail, a star will appear to the far right of the mail, along with the time mentioned in the mail.
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Whenever you want to reference starred emails, it will show up just below the inbox button in your email account.
3. tags can help you too:
The next option to search for attachments in g-mail is to use tags. many people do not use this option because they are not aware of their fertility.
Just as the name suggests, this option is simple, you need to label your emails the way you want. you can tag your emails in the priority offer or you can do it based on the projects you are managing or you can manage it on a monthly basis.
for example, if you are creating labels based on priority, you must first create different labels that define the priority as urgent, not so urgent, important, or less important.
to create 4 labels, under the inbox tab you will find other options like starred, postponed, send, draft, outbox; you have to scroll to the bottom and select the option to create labels. as soon as you click on it you will be prompted to name that tag e.g. you created the “urgent” tag
after that, every time you receive a mail while reading the mail, in the header line you will find a tag option from there, you just have to click and select the tag name. that particular email will be classified as important and every time you search for that particular tag, you will find all the emails under that tag in a single search.
summarizing:
The first condition to work professionally is to maintain an organized work pattern. when you fail to maintain an organized way of working, you’ll end up messing it all up.
That’s not affordable in any race. start using these tricks and save yourself from a messy email account, keep things tidy and work flawlessly.