How to Create a Custom Email Address in 3 Simple Steps

A personalized email address is one that uses your own domain name, such as not only does it create a professional appearance, it builds trust and a consistent brand. it’s also surprisingly easy to create. all you have to do is get a domain and email host, and connect your personalized email address to the email platform of your choice (for example, gmail, outlook, or apple mail).

Here’s how to set up a custom email address in three steps:

1. get a domain name

To create a custom email address, you first need a custom domain name (for example, Buying a domain name is simple and can be done in just a few steps. however, you can get a domain from a variety of sources, and the way that’s right for you depends on the email hosting service you plan to use and whether you also plan to create a website that uses your domain name.

These are the best ways to get a domain name depending on how you plan to use it:

  • Business Email Only: If all you’re looking for is a custom business email address and you just need a domain name, you can get it through one of the best domain name registrars. domain names. , like google domains, for about $12 a year. alternatively, buy directly from providers like google workspace or microsoft 365 to get the benefits of having your domain automatically connected to your email host.
  • business email and a wordpress website: If you also plan to create a website, your best option is to get a free domain directly through a web host like bluehost. For as little as $2.95 per month, you get web hosting, a free domain, and up to five free custom email addresses. plus, this eliminates the need to manually connect your domain to your web host, making it the fastest and easiest option for small teams.
  • business email and a website builder All-in-One Websites: If you plan to create a professional website yourself, without any web design experience, choose one of the best website builders for beginners, like squarespace, which includes a free domain.
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For more help, get step-by-step instructions on how to register a domain name.

2. connect to your email provider

How you connect your domain to your email host depends on where you registered your domain name. If you registered a domain name through an all-in-one domain and email hosting service like Google Workspace, simply follow the remaining instructions and the job is done for you. On the other hand, if you registered your domain through a web hosting service, site builder, or other third-party service, you may need to take additional steps.

For example, if you got your domain as part of your web hosting plan, you should navigate to your web host’s instructions on how to set up your new business email address. for most, you’ll see an option labeled “email” from your account control panel. follow the prompts to set up your personalized email address.

From there, all you need to do is decide how you want your email address formatted. For help deciding which one is right for your business, learn more about choosing a professional email address.

3. connect to your favorite third-party email host (optional)

if you got your domain name through a web host, you can connect your email to a third party email host like gmail or apple mail (and yes, your email will still be free). The exact process for doing this differs with each email platform, so choose your desired email host from the list below for step-by-step instructions on how to connect your free business email to one of the major email platforms. email.

for example, here’s how to connect to gmail:

To get started, you’ll first need to log in to your gmail account. If you don’t already have one, you can quickly create a free gmail account here. After you sign in to your new or existing gmail account, click the gear in the top right corner and select “settings”.

go to the “accounts and import” tab at the top. then click “add a mail account”.

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Gmail Accounts and Import

This will open a new window where you can enter the email address you just created; we are using Bluehost in this example. Enter your full business email address and Bluehost password in the window. You do not need to add POP server information. Once completed, click “Add Account.”

Gmail - Add a mail account box

Important: Be sure to enter your full business email address in the Username field, including your domain (

You have now connected your bluehost email address to gmail; this means that all emails sent to your bluehost address will land in your gmail folder. however, you must also update gmail to be able to send email from this address.

On the next screen, bluehost will ask if you want to configure this. select “yes” and click “next”.

Gmail - Mail account successfully added

The next screen prompts you to verify your email address. Verification is required to ensure that you are the owner of your domain and the email addresses connected to it. To complete verification, enter your full email address and your Gmail password again. Gmail will send a verification code to your Bluehost email address.

Gmail - Email Address Verification

Head back into your Bluehost account. Select “Email Manager” and click “View Inbox.” You should see an email from Google with your verification code. Copy this code and enter it into the appropriate field in Gmail. Click “Verify.” This should complete your outgoing mail setup.

once you’ve connected your accounts, you’ll be able to navigate between your work and personal email addresses within gmail. simply choose which “from” address you want to use when composing your email.

Gmail - New Message Compose box

Keep in mind that it sometimes takes a few minutes for Gmail to fully connect your custom email address. After following the setup instructions, wait five minutes and then send a message to your new email address. You should see it appear in your Gmail account and have the ability to respond using your new address.

frequently asked questions (faqs)

Where can I get more help setting up my custom email address?

The best source of help in setting up your personalized email address is through the provider where you purchased your domain name. For example, if you registered your domain through bluehost, please contact their customer service team for additional troubleshooting help via phone or live chat. If you’d rather have someone set up your custom email address on your behalf, you can find freelance tech support workers on Fiverr for as little as $5.

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how do you set up a professional email signature?

If you’re using gmail, set up your email signature by clicking the gear icon in the top right corner. then select “settings” and scroll down to find the “signature” box, where you can enter your signature.

Alternatively, you can design a professional email signature using a signature generator like wisestamp. wisestamp allows you to create a personalized professional email signature that includes images, links, icons and more, without coding knowledge. learn more about the best email signature generators.

what are the best email marketing platforms?

The best email marketing platforms are affordable, feature-rich, and highly rated. These include providers like Mailchimp, Constant Contact, Drip, ConvertKit, ActiveCampaign, and HubSpot. Which platform is best for you will depend on your unique needs, such as the number of contacts you have, frequency of emails, design skills, and budget. To learn more, check out our ultimate guide to email marketing.

end result

A personalized email address using your company’s domain name is vital to maintaining a professional appearance for you and your team. As complicated as it may seem to create a custom email address, there are several easy ways to set it up, like with the leading email provider, Google Workspace. they make it incredibly simple to set up your business email and come with the productivity and collaboration tools your business needs.

visit google workspace

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  • Planning to build a site? see how easy it is to create your own small business website.

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