Do you frequently send the same email to a large number of people? If so, you should create a Gmail group! This will make it easier for you to send messages to everyone at once.
One important note before we begin: a Gmail group is different than a Google group. A Gmail group, or email group, is a list of contacts that you can send a single email to everyone at once. A Google Group is a group email account with a single shared inbox.
In this article, we’ll show you how to create a group in Gmail and how you can use it to send mass emails.
Let’s get started!
How to create an email group in Gmail
Step 1: Open Google Contacts to create a group
Before If you can create a Gmail group, you’ll need to open Google Contacts. You can do this by going to contacts.google.com or by opening the Google Contacts app on your mobile device. You’ll see a list of all your contacts here.
If you don’t have any contacts saved, don’t worry! Just go to the “Frequently Contacted” page and you should see those you email frequently.
Step 2: Choose the contacts you want to add
Now you need to decide which contacts you want to add to your group. You can select them manually by clicking the checkbox next to each name or you can use the search bar at the top of the screen to find specific contacts.
Step 3: Click “Manage labels” and create a label
Once you have selected all the contacts you want to add, click the “Manage Tags” button at the top of the screen. This will open a new window where you can create a label for your group. This is what you will use to send an email to your group.
Step 4: Name the group and save it
Give your group a name and click the “Save” button. This will add the tag to all the contacts you selected. Now, you can close this window.
Step 5: How to add contacts to a group in Gmail
If you are wondering how to add a contact to a group in Gmail, we have the answer too. To do this, go back to Google Contacts, select the new contacts you want to add, and then click the “Manage Tags” button again.
This time, select the tag you created for your group and click Click on the “Apply” button. These contacts will now be added to your Gmail group.
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Now, you’ve created your own group in Gmail. But how do you email the whole group at once?
How to Send a Group Email in Gmail
Step 1: Compose a New Email
To send an email to your Gmail group, you’ll need to compose a new email. Click on the “Compose” button to open a new message.
Step 2: Enter the group name in the “To” field
In the “To” field, enter the name of your Gmail group. You will see a list of matching contacts and groups. Select the one you want to email. If you have created multiple Gmail groups, you can add them one by one here too.
Step 3: Write your message and send it!
Now, simply write your message and hit the “Send” button! Your email will be sent to everyone in the group!
That’s all! You now know how to create a Gmail group and how you can use it to send email.
Problems Using Gmail Groups
Gmail Groups Can Be Tricky to Update
After you create a group in Gmail, it can be tricky to update it repeatedly. For example, if your groups are constantly changing, you’ll need to manually add and remove contacts each time you want to send an email. This can be time consuming and it is easy to make mistakes. Also, if you have multiple groups, it can be hard to keep track of which tag is who.
It can be hard to keep track
Because the email group is all-in-one , it can be difficult to follow up with specific members of the group. If some recipients haven’t responded to your email, you’ll need to send them each a follow-up email. If you send it to the group, the members who responded might get confused. If you have follow-ups that you need to send, this can be a huge waste of time.
Lack of Personalization
With Gmail group emails, there is no way to personalize the emails. That means everyone will get the same generic message no matter who they are. Unless you add everyone’s name to the beginning, group members may not know if they should receive these emails. Also, if you expect engagement from these emails, generic messages are not the way to go.
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