How to Create Folders in Gmail – Everything you Need to Know

everyone likes an organized inbox. it’s easier on the eyes and can help you feel more in control of your day and all the tasks on your to-do list. however, more importantly, it saves you time, so you can quickly find messages and categorize your emails in the way that best suits your needs.

using the right inbox for gmail [recommended]

If you want to make your life in gmail easier, right inbox is a great google chrome extension to install.

The Right Inbox comes with many productive features out of the box, such as:

• reminders: Set reminders for yourself, so you can follow up or check on key conversations when you need to without reminding yourself.
• private notes: Jot down key notes from emails, clients, and projects without anyone else invading your privacy.
• Tracking: See who opens your emails, how many times, and when, all within gmail.
• Sequences: Sequences in the right inbox let you automate emails over time, so you can convert leads or run a follow up on leads without reinventing the wheel.

why you need to create folders

The average worker sends or receives about 121 business emails a day. that’s 15 per hour. If you include personal emails in addition to spam and sales emails, you’ll probably end up with around 200 emails in your inbox each day. so having them categorized and stored in folders helps you locate them quickly instead of having to search through a crowded inbox.

gmail also helps you separate your main emails from other rudimentary groups like promotions, social media, updates, and forums. To do this, go to the cogwheel on the top right , and click on configure inbox.

If you want to bring a little more organization to your emails, folders will help you store your messages in specific places. add_this_text

folders vs. tags

Previously, to organize your inbox, you needed to create folders into which you would manually place your emails as they arrived. the folder system was a hierarchy of main folders and subfolders which could get quite complicated.

was also limited to one folder per email. that created a problem if you were working on multiple projects and managing those projects with folders in your inbox. if your manager sent you an email that covered more than one project, it was hard to know which folder to put it in.

gmail solved this problem by introducing “labels”. labels, which are effectively digital sticky notes, are the new binders. you can assign several different labels to each email.

how to create tags and nested tags

to create a new tag:

Step 1: Click the gear icon at the top right of your gmail and click settings.

step 2: click on the tags tab.

step 3: click create new tag.

step 4: click create.

how to assign tags to your posts

to assign a label to a message you have received:

1. open the message.
2. click the label button (this is a label icon).
3. choose the label you want to assign or type a new one name tag.

to assign a tag to a message you are sending:

1. Click compose message.
2. In the bottom right, click the three dots.
3. Click the tag and then choose the tag you want to assign.

automatically assign a tag based on search criteria

if you want to make sure certain emails are assigned a label, gmail allows you to do this:

1. go to the search bar in gmail and click the caret on the right side.

2. insert your search criteria. For example, if you want to assign a label to a particular email address, enter that address in the from line.

3. click create filter.

4. apply the tag by clicking the choose tag.

dropdown menu

5. click create filter

how to create folders on the phone

Step 1. Open your gmail app and sign in.

step 2. tap the three horizontal lines in the upper left corner.

step 3. scroll down the menu to labels and tap + create new

Step 4. Type the name of your new tag.

step 5. tap done.

step 6. Your new folder will be found in the left menu under labels.

right inbox tags

Whether it’s an incoming or outgoing email, the right inbox gives you additional label options.

Let’s say you’ve written an email but you’re not ready to send it; you can choose to click the remind me option to have the right inbox send you a reminder note at a specific time.

If you click the dropdown menu next to the remind me box, you can choose to tag the email as reminder when reminded or to be reminded . until reminded, or both.

You can also assign a note to an email, which only you will see. if you click the dropdown menu next to add note you will see that it is set to tag as note. You can also check the box to show the note automaticallywhen you click the email.

manage your tags

nested tags

Within gmail, you can create child tags, known as “nested tags”, below a parent tag.

To create a new nested tag, you have two options:

option 1:

1. click create new tag.
2. enter the name of the new tag where it says enter the name of the new tag.
3. check the nest tag below the box and select a tag from the dropdown menu (we’ll show you how to create your own tag later).

option 2:

1. Navigate to your tag in the left menu in your gmail.

2.click on the three dots.

3. click add subtag.

4. enter the name of your new sub tag and click create.

move a tag below another tag

1. on the tags tab, click edit in the actions column next to the tag you want to move.</ li
2. check nest tag under: and then select a target tag from the drop-down menu.
3. click save.

rename a tag

if you want to rename a tag:

1. Go to your tag list and click the arrow next to the tag.
2. Click edit.
3. on menu popup, enter your new tag name.

remove tags from your posts

If a tag becomes stale, you can remove it, either individually or in bulk.

individually

1. Open the email and click the tag icon below the search bar.
2. Uncheck the tag you want to stop using.
3. or , click the x button next to the tag name in your tag list.

bulk

1. select the desired tag from your tag list.
2. select the email(s) you want to remove the tag from.
3. click remove tag

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hide or show tags

to manage which tags appear in your tag list:

1. go to manage tags on the left menu in gmail.
2. you will see all your tags listed.
3. to make sure a tag is displayed in your list on the left menu in gmail, click shownext to that tag.
4. to hide it, click hide.
5. for some of them, such as drafts or scheduled, you will be given the option to show if not read .

color coded tags

color-coding your labels can help you quickly identify which emails are coming in:

1. in your list of tags in the left column of gmail, find the tag you want to color code.
2. click the arrow to the right of the tag, click in tag the color, and choose your color.

5 gmail folder ideas to keep your inbox up to date

One way to stay inbox zero, or at least feel in control, is to create time-sensitive folders. this way, as soon as you get an incoming email, you can filter it into one of your folders, knowing you’ll deal with it at the allotted time.

1. inbox: this is your main inbox. your messages will fall here, where you’ll sort them into folders as soon as possible.

2. Urgent: This is where you put the emails you have to deal with today. this folder must be empty at the end of each business day.

3. this week: You will deal with these emails this week, so make sure there are no emails left in this folder by the end of the week.

4. this month: The emails in this folder do not require urgent attention, but should be addressed in the coming weeks.

5. No Action Required: These are emails that are there for your reference and do not require any urgent action.

You might consider using color coding for your folders to distinguish what is urgent (red) from what does not require action (green).

gmail has some useful tricks to help you organize your incoming and outgoing messages. Labels help you quickly categorize your emails, so you can reduce the time you spend searching for a specific message in a crowded inbox.

The right inbox also gives you extra help with this, giving you the option to tag emails that you need reminders for and have assigned a note to.

folders in gmail: frequently asked questions (faqs)

what is the purpose of tags in gmail?

Labels, or folders, in Gmail are a great way to stay organized. you can classify emails by certain organizations, friends, family, customers, and more. that way, your inbox doesn’t get cluttered.

what is the benefit of tags in gmail?

the benefit of labels in gmail is to have more control over your workflow. Instead of being distracted by emails from your bank, then from a client, then your airline ticket receipts, for example, it’s all in its own category.

how many tags can you have in gmail?

You can have up to 500 tags in your gmail. for most use cases, this is more than enough.

why can’t i see gmail tags?

if you can’t see tags, you need to turn them on first in gmail settings. then they will show up on the left side of your inbox.

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