If you have Mac users in your organization, you’ll want to make sure they use high-quality email signatures in Apple Mail (also known as Mac Mail). It is also possible to create multiple email signatures for Mac users in Apple Mail which can then be used in corporate email communications.
read our step by step guide on how to create email signatures for mac.
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Go to the home page on your mac. select the mail icon in the header to open apple mail.
click preferences. when the new window opens, choose signatures.
In the left column, you’ll see a list of email accounts linked to Apple Mail. select the account for which you want your email signature to be used. If you select all signatures when creating a mac email signature, you will need to drag the new signature to an email account before you can use it.
click the plus (+) icon.
Type a name for the mac signature in the middle column. we recommend using a name that you can easily identify.
start building your mac signature in the right column (the preview). this is where you create, format, and preview the layout of your email signature.
To add an image as your company logo, first download the file to your Mac. then drag the image into the preview section and resize it as needed.
To change the font type and color of your signature, highlight the text you want to update. then click format at the top of the screen. show fonts gives you all the fonts you can use, while show colors highlights the available colors.
To add a hyperlink, click the edit option in the header. use the add link function to link a url to a specific word or words highlighted in your signature.
If you want your mac email signature to appear after any text in emails you reply to or forward, deselect the checkbox labeled “place signature above quoted text”. this can be found in the preferences window.
once you have completed your email signature for mac, close the window you have been working on. all changes will be saved automatically.
when composing a message in apple mail, the option to choose your new mac email signature will appear next to the sender information bar.
add mac email signatures automatically
To automatically add your signature to emails sent from your mac, do the following:
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select mail > preferences > signatures.
select the appropriate email account in the left column.
click the choose signature option in the pop-up menu.
choose the signature you want to use (if you have created more than one).
creating email signatures for mac isn’t really that hard when it’s just for one user. if you have multiple mac users, it becomes more difficult to make sure they all use a consistent layout.
mac email signature management
all employees will need to use the same mac signature template. this becomes difficult to manage when you rely on each staff member to manually update their signature.
then you may have to trust your IT department. they will have to visit each user’s desktop or try to implement some complex solution with html code. none of these are guaranteed to work properly. You may also find that the images used in your Mac signature will appear as attachments in a recipient’s inbox. this is because they will have been embedded in the layout.
this small task becomes much more difficult to overcome; one that requires a third-party tool to manage effectively.
Using an email signature management solution, you will not only be able to centrally manage all email signatures for mac with ease. It will also ensure you have consistent html signatures across any email client and web-enabled device.
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