Whether you’re planning to meet someone in person or schedule a zoom conference, it’s helpful to be able to invite attendees through your google calendar.
Google Calendar, Google’s real-time scheduling feature, allows you to send multiple invitations, giving you control over various levels of access granted to attendees. additionally, you can send invitations via desktop and mobile/tablet app.
how to send calendar invite from gmail on desktop
Step 1. Open calendar.google.com and sign in to your account.
step 2. click the event you want to share.
step 3. click the edit icon (the pencil) which will open the full calendar entry.
step 4. go to the right side of the form, where you will see a section called guests.
Step 5. Click the box and begin typing your recipient’s name or email address. if the recipient is saved in your contacts, the address will appear as you type it. If you want to invite someone who is not in your contact list, just enter their email address.
step 6. You can also choose what your contacts can do with the event from the following three options:
- modify event (check this box if you want to allow recipients to edit the event)
- invite others (uncheck this box if you want to keep control of attendees)
- view guest list (uncheck this box if you want to keep details of other attendees private)
step 7. click save.
Step 8. Now your guests will receive an email notification with the details of the event.
to uninvite a contact
step 1. click on the event and go to the guests section.
Step 2. Find the contact you want to uninvite and click the x to the right of their name to remove them from the event.
further reading: how to print your google calendar
how to send a calendar invitation from the gmail app on a mobile device
step 1. open and sign in to your google calendar app on your phone.
Step 2. Open the event you want to invite contacts to.
step 3. tap edit in the upper right corner.
step 4. scroll down to touch guests.
Step 5. Start entering the name or email address of the contact you want to share, or enter the full email address if this is a new contact.
step 6. tap done.
It’s worth noting that when you send a calendar invitation through your phone, you can’t change the options (“modify event”, “invite others”, and “view invite list”) in the same way that you can use your desk.
to uninvite a contact in the gmail app on mobile
It’s not immediately obvious how to uninvite a contact in the app, but it’s possible.
Step 1. Open the event and tap edit.
step 2. tap invitees where you can see all the people you have invited to the event.
Step 3. Tap add guests and you will see all the guests in the to box.
Step 4. Now you can remove the guest you want to remove from the event.
Setting up zoom meetings has never been easier now that you know how to send an invite in gmail. One last thing to note: Although Google Calendar is integrated with Gmail and Hangouts, it still allows you to invite attendees who don’t have a Gmail account.
google calendar invite in gmail faq
can i invite people who don’t use google calendar?
yes, you can invite people who don’t have google calendar. simply invite the person using their email address. when they get the invitation, they can just click yes, no, or maybe.
can i set the timezone for my google calendar?
yes, you can navigate to the settings menu in google calendar. in the “country” and “your current time zone” sections, choose the desired time zone.
can i send emails only to invitees from my google calendar invitation?
yes, and it’s pretty easy. install the inbox right here. Using the right inbox, you can create email templates for your Google Calendar invites, then simply select the contacts you want a particular email to be sent to.
does google calendar offer event reminders?
yes, google calendar will send reminders 10 minutes before the event by default. you can change this time in your settings in google calendar. Plus, using an app like Right Inbox allows you to easily automate email sequences and reminders at the exact time you prefer.
Why don’t I get an email notification when attendees respond to my meeting invitations?
You need to go to your google calendar settings and turn on these notifications as they are off by default.