In a workspace, email becomes a common means of communication and sharing work reports. In many cases, emails sent to colleagues have the same content written in the body of the email, just the attachments are different.
These can be congratulatory emails, hello emails, or emails through which users send reports and documents with the same email content: “look for the attachments to this email”.
Over time, it becomes annoying to repeatedly write the same email or even copy it every time you compose a new email.
You can save yourself all this fuss by using email templates, which create a template of an email that can be sent over and over again to different users. this will save you some time during email composing and maybe not bother you anymore.
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this is how you can enable email templates in gmail and use them for more efficiency:
how to enable email templates?
templates are disabledby default in your gmail account. You need to enable it through gmail advanced settings before you start using it. follow this procedure in sequential order to enable templates in gmail:
Step 1: Go to the settings button in the upper right corner of the gmail taskbar.
Step 2: In the dropdown menu, select the view all settings option.
Step 3: From there, head over to the advanced menu in gmail settings.
Step 4: Scroll down the menu. there you will see the template option set to disabled click the enable button.
step 5: save new configuration.
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how to create email templates in gmail?
Email templates are saved made up of emails that have the same content in the body of the email. These composed emails can be used repeatedly without having to write them over and over again, and instead can be pulled directly from your list of templates. here’s how to create one to improve your productivity in gmail:
step 1: click the compose button.
step 2: compose your email by typing the content of the email.
Step 3: Now, before you save your draft, click the vertical ellipses (three-dot button) at the bottom right of the compose box of the email.
step 4: click templates, and in the resulting side menu, click save draft as template.
step 5: click save as new template since this is the first template created, you cannot overwrite a previous one (which we’ll cover later in this article).
Step 6: Enter the name of your template and click save. your new template is created.
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how to overwrite a previous template?
overwrite a template account to change the email content of a particular template and save it over the previously saved template without creating a new one. this is how you can override a template in gmail:
step 1: click compose and compose a modified email with new content.
Step 2: Click the vertical ellipses (three-dot button) at the bottom right of the email composition box.
step 3: click templates, and in the resulting side menu, click save draft as template.
Step 4: From there, under Overwrite template, click on the name of your previously saved email template.
step 5: click save.
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how to insert template to use it?
Inserting a template is a simple process. You’ll see how using an email template can save you time and reduce stress:
Step 1: Start writing the email.
Step 2: Click the vertical ellipses (three-dot button) at the bottom right of the email composition box.
step 3: click templates, and in the resulting side menu, click embedded template.
The selected template will now be added to your new email. you can format it further and you can attach the required documents before sending it to the recipient. This saves you the hassle of having to write the required content over and over again.
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how to delete an email template in gmail?
removing a template is the correct option if you don’t want to use that one anymore. this is how you can delete a gmail template when it doesn’t work for you:
Step 1: Start writing the email.
Step 2: Click the vertical ellipses (three-dot button) at the bottom right of the email composition box.
step 3: click templates, and in the resulting side menu, click remove template.
Step 4: In the next step, simply click on the name of the template you want to permanently delete.
In this way, gmail templates can be of great help to users who have to send daily emails due to overwork or perhaps for personal use with the same content.
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