There are tons of tools for working online today, from chat apps to video conferencing software. And in terms of marketing, webinars or digital conferences have become incredibly popular.
However, nothing seems to have replaced the classic need for email. is the most trusted and widely used method of conducting official business on the web with a 4200% return on investment. but if you don’t have the right tools, you’re bound to get distracted by email.
One of the keys to being more productive through email is to send your messages at the right time. gmail released the ability to send an email later in April 2019.
so, in this article, we will discuss how to use scheduled sending in gmail and why there is a better option you can use:
3 reasons to schedule an email in gmail
First, let’s cover some common reasons why you might need to schedule an email in the first place:
- different time zones for employees/students/clients
- write the email in advance, where the information will not be accurate until a certain date
- professional follow-up on the right time of day during business hours
those are just some of the reasons. but how do you actually do it then?
how does sending schedules work in gmail? (step by step)
once you know how to do it, scheduling delivery in gmail is pretty easy:
step 1: open gmail in your web browser
step 2: compose a new email
Step 3: Add any necessary attachments or signatures
Step 4: Next to the submit button, click the triangle dropdown
step 5: click “schedule delivery”
step 6: select the desired time to send
Your email is already scheduled. you can do this for up to 100 emails.
how does scheduled send work in gmail app: android
?
scheduling your delivery in gmail works similarly to desktop, but the steps are slightly different:
step 1: open the gmail app on your android device
step 2: compose an email
Step 3: Once you’ve created your email exactly how you want it, tap “more” in the top right
step 4: tap “schedule delivery” and select your time
Your email is now scheduled and you can repeat this for up to 100 emails just like on desktop.
how to schedule delivery to the correct inbox
right inbox is an email productivity tool that also allows you to schedule your emails to be sent in gmail. Let’s discuss how to do it in the right inbox and why you might consider adding this tool to your workflow instead of just relying on gmail:
using “send later” to schedule emails
The programming features of gmail are limited. Instead of just scheduling emails based on your own time zone, you can schedule emails using your recipients’ time zone to ensure they arrive at the right time.
further reading: how to schedule an email in gmail
advantages of using the correct inbox
right inbox is more than an application to send scheduled emails. is a complete web application that helps you to:
- create email templates
- create custom signatures
- track email opens and clicks
- set email reminders email within gmail.
When you add the right inbox to your productivity suite, your scheduled emails will sync with the other features. That means you’ll know exactly when your emails are sent, when they’re read, and when to follow up in gmail.
conclusion
Business professionals around the world still rely on email to get their most important tasks done throughout the day. and the same goes for students, families, friends, and financial institutions.
however, as useful as it is, sometimes you need to have control over your gmail account and not the other way around. Otherwise, you’ll lose track of sent emails and end up annoying your recipients at odd times of day.
Using Gmail’s Scheduled Send or better yet Right Inbox, you can eliminate the confusion and start sending your emails when and how you want. that way, you’ll be one step closer to mastering your email productivity.