if you have outlook and gmail accounts, you can set your inbox to automatically redirect your messages to your preferred email account. This is particularly useful when you want to read and reply to emails and you don’t have Outlook on your device.
Also, you can forward your emails when you want to read and reply to them from a different email address, or if you want someone else to receive on your behalf and reply while you’re away.
Whatever your reasons, we’ll show you how to forward emails from outlook to gmail so you can send and receive email wherever you want.
how to forward outlook email to gmail
Whether you just set up a new email account or don’t want to miss an important email on the go, here are the steps you need to follow to forward outlook to gmail.
Note: The instructions in this guide apply to outlook.com and outlook desktop.
how to forward outlook to gmail automatically
You can set outlook on the web to automatically forward your emails to your gmail address.
- To do this, go to the outlook.com toolbar and select settings.
- then select see all outlook settings.
- select mail>forwarding in the settings dialog.
- check the box next toenable forwarding.
Note: If you don’t want Outlook to forward any more messages, clear the checkbox.
- Next, enter the gmail address to which emails forwarded from outlook will be sent. You can select the checkbox next to Keep a copy of forwarded messages to keep the copies in your Outlook account; otherwise the forwarded mail will be removed from outlook.
- select save to complete the process.
how to use message rules to forward outlook to gmail
message rules ensure that outlook forwards only messages that match certain criteria to your gmail address. For this guide, we’ll use Outlook on the web.
- To do this, select settings >view all outlook settings >mail >rules and then select add a new rule.
- Give the rule a descriptive name you can remember, and then choose how to forward the emails. you can do this by going to the add a condition dropdown menu and selecting:
- choose has attachment
- choose from
- choose importance
If you choose choose has attachment, Outlook will forward only messages with email attachments. choose from and choose importance will forward emails from specific senders or those marked as very important respectively.
note: The message cannot be forwarded until all conditions have been met.
- Next, select add an action and then select forward to (an email) or forward as attachment ( entire emails forwarded as unmodified attachments).
- Enter your gmail address to which all forwarded messages that match the set criteria or message rules should be sent. here you can specify more than one address if you want the email to be forwarded to multiple recipients.
- Next, add exceptions that will exclude all emails that meet certain criteria from forwarding. you can do it by selecting:
- add an exception
- select a drop-down list to choose a condition such as sensitivity
- select an option dropdown and choose an option as private
- once this is done, select save to complete the process.
how to forward emails from outlook to gmail on desktop
We have seen how to forward email from outlook to gmail using outlook for the web, but you can do the same using the desktop version of outlook.
To get started, create a rule using the following steps:
- open the outlook desktop on your pc and find rules in start.
- then select rules> manage rules & alerts >create new rule.
- select advanced options.
- Next, set the criteria for forwarded messages or leave blank if you want all emails to be forwarded to your gmail account, then select next.
- acknowledge the warning if you see a dialog warning that the changes will apply to all messages.
- select forward to people or public groups and then click the people or public groups link text.
- Enter your gmail address in the a box at the bottom, and then select the criteria for the emails you want to exclude from the rule. If you want, you can also filter emails from particular senders or that contain certain words or phrases.
- Give your rule a descriptive name that you can remember in the future and check the box next to enable this rule.
- select finish. From now on, every email that is forwarded will go to the email address you specified and will match the criteria you set.
note: If you want to stop forwarding emails from outlook to gmail using the desktop version, go back to start and then select rules . > manage rules & alerts. uncheck the box next to the rule you want to disable.
send your mail wherever you want
Whether you plan to switch email clients or just want to move some important emails, it’s easy to forward emails from your outlook account to gmail by following the steps in this guide.
If you have two gmail accounts, our guide on how to transfer emails between two gmail accounts offers quick ways to do it in a matter of minutes. See also how to forward multiple emails in gmail and how to automatically save your email attachments to cloud storage and free up valuable storage space on your device.