Use multiple gmail accounts for different projects but don’t want to miss any emails as they come in?
with gmail, you can easily connect multiple accounts and email addresses with its native features. they are not necessary add-ons or paid plugins.
It’s the perfect solution if you have aliases (such as a published author), or if you want an assistant to take care of urgent mail while you focus on the work that matters.
gmail alone accounts for 26% of all email sent on the internet, so chances are good that anyone you work with already has an account. Plus, for businesses, there’s an even easier solution on Google Workspace.
In this article, we’ll show you exactly how to manage multiple gmail accounts from a single inbox.
Would you rather watch the video?
how can i have multiple gmail accounts in one inbox?
If you’re wondering how to have multiple gmail accounts in one inbox, it’s easy and you can use gmail’s built-in features to set it up in just a few steps.
just follow.
1. send a request to your second account in gmail settings
Start by going to the accounts menu in the settings (you have to go to the all settings section to do this).
note: make sure you start from your main gmail account before following any further instructions.
A continuación, pasa a la pestaña Cuentas e importación.
Rellena el nombre y la dirección de correo electrónico de tu otra cuenta.
Confirma la información antes de pasar al siguiente paso. A continuación, envía la verificación.
Ahora tienes que ir a tu otra cuenta de Google y confirmar la solicitud que has enviado desde la principal.
2. accept the request from your other accounts
To accept the request, start by switching to your second gmail account. click your face (or the first letter of your name) in the upper right corner to open the menu.
Encuentra el correo de confirmación en tu bandeja de entrada. Debería estar en la parte superior, a menos que hayas cambiado la forma de ordenar los correos electrónicos.
Abre el correo electrónico y haz clic en el enlace de confirmación que empieza por mail.google.com. Como siempre, ten cuidado con los enlaces de phishing.
Y por último, confirma la solicitud haciendo clic en el botón.
Eso es todo. Ahora deberías ver un mensaje de «¡Confirmación exitosa!».
Estáis todos conectados.
note: the change does not only affect the browser version. It works automatically on all devices you’re signed in to, including the gmail app on android or ios.
Now, all that remains is to test if it works.
3. test if it works
First, click the compose button to create a new email message. click the “from” area to see if you can select another email besides the main one.
Si puedes ver un menú desplegable de múltiples direcciones de correo electrónico, ha funcionado. Esa es la primera parte. Ahora sabes que puedes enviar correos electrónicos como tu alias.
But what about receiving them? To test it, send an email to the new address and see if it appears.
Si puedes verlo, eso demuestra la conexión sin duda alguna.
El correo electrónico aparece, aunque esté dirigido a una cuenta diferente.
It has been officially confirmed that you have multiple gmail accounts in a single inbox. And all this without the need to start several sessions or make any additional effort.
4. rinse and repeat
clarify and repeat the above process for as many accounts as you want. you no longer need that long list of passwords.
one google account to rule them all!
options for non-gmail email addresses: pop3/smtp
Want even more power from a single gmail inbox? you can also connect it with your business email via pop3 and smtp.
Go back to the account settings in gmail (for the main account). then click the add email button in the “check accounts email” section and enter your email address to continue.
Si se trata de la dirección de correo electrónico de tu proveedor de alojamiento, debes conectarla con POP3.
Haz clic en Siguiente para continuar con la etapa en la que debes rellenar tu información POP3.
Puedes buscar «mi servidor POP3», y encontrarás la página con la información relevante de inmediato. También puedes entrar en el panel de control de tu alojamiento y encontrar la información allí.
in cpanel, the information looks like this.
Asegúrate de marcar la casilla «utilizar siempre una conexión segura» y elige la configuración adecuada.
If you have entered all the information correctly, you should see this confirmation message.
Si quieres enviar los correos electrónicos, no sólo recibirlos, debes repetir los pasos, pero esta vez para el correo SMTP y saliente. Si es así, mantén marcado el sí, haz clic en el botón Siguiente.
Rellena los campos correspondientes, elige el puerto adecuado y haz clic en Añadir cuenta.
Para finalizarlo, visita la bandeja de entrada de tu correo electrónico empresarial y haz clic en el enlace del correo electrónico de confirmación.
how to organize emails from multiple gmail accounts?
Now that you’re receiving email from multiple Google accounts, and maybe even your work email, your inbox is probably a lot to handle.
so now we’ll show you how to organize them into different folders to make your email inbox easier to navigate.
switch to multiple inbox view
Switch to the multiple inboxes view by opening your quick settings and clicking the personalize link under “multiple inboxes”.
A continuación, querrás separar las direcciones de correo electrónico utilizando el filtro «to:[email protected]». Esto ordenará los correos electrónicos según el destinatario, y puedes dar un nombre a cada nueva sección (opcional).
Desplázate hacia abajo para guardar los cambios en la nueva configuración.
Deberías ver inmediatamente el nuevo diseño.
Si tienes éxito, la sección que creaste para la dirección de correo electrónico mostrará tu correo electrónico de prueba. Se completará tan pronto como recibas más mensajes de correo electrónico.
If it didn’t (by mistake or other errors), you wouldn’t see any emails in the section.
You can also use some of these 22 gmail plugins and extensions to make it easier.
bonus: manage multiple email signatures in two easy steps
in gmail, adding email signatures is very easy. multiple gmail accounts in one inbox doesn’t change that. you can easily assign each signature to a unique email address.
This is how it’s done:
Go to the general settings page and scroll down to the signatures section.
if you don’t have any, create a new one and choose an easily identifiable name. for example, if you only use an address for commercial fines, put “commercial signature” on it.
A continuación, puedes asignar una dirección de correo electrónico por defecto a cada firma.
Repite este proceso para todas tus direcciones de correo electrónico. Es así de sencillo.
note: be sure to set your primary signature for your default account. An inaccurate email signature doesn’t exactly convey professionalism.
why do you need multiple email accounts?
There are many different use cases for multi-account integration, and this solution is not suitable for all of them.
suppose you want to set up a personal assistant with your emails, no problem. this method allows you to scan and reply to emails without delivering them directly to your personal email account.
but if you want to use multiple emails for business purposes, there is a better way.
with google workspace (formerly gsuite), you can easily create an alias for each user or email address on your business account.
and none of your email addresses have to be branded “gmail.com”. you can use your domain name instead.
That would give customers a much better first impression.
plus, you don’t just pay for business email features. you have access to cloud storage, file management too, spreadsheets and much more. your company may already use google workspace.
for business: use google workspace aliases
with google workplace, the process is even faster. you can easily set it up for your employees instead of telling them how to do it themselves.
let’s see it in detail.
how to configure google workspace aliases? (previously g suite)
The fastest way to set up google workspace aliases is to assign them when creating new users.
Sign up for a new google workspace account and follow the tutorial.
Google Workspace te permite añadir los alias de correo electrónico simplemente escribiéndolos.
Si tienes direcciones de correo electrónico corporativas, esta es la forma más rápida de transferirlas. Para obtener más información sobre cómo trasladarlas a Google Workplace, consulta la sección de nuestra guía sobre la creación de una dirección de correo electrónico profesional.
if you already use google workspace, follow these steps:
navigate to the users section.
A continuación, haz clic en el usuario para el que deseas añadir direcciones de correo electrónico o alias alternativos.
Haz clic en el cuadro de información del usuario para ampliarlo.
A continuación, amplía la casilla Direcciones de correo electrónico alternativas.
Y por último, añade tantos alias de correo electrónico como desees.
Una vez configurados, puedes utilizar precisamente estos alias desde tu bandeja de entrada de Gmail, como se ha demostrado en la sección anterior.
how many emails do i have with google workspace (g suite)?
each user of google workspace (formerly g suite) can have up to 30 aliases. that makes it easy to direct all email addresses for administrative work to a specific person.
Even if your company only has one attendee, you can convey the image of a great organization. you just have to set up different emails to suit different departments and requests.
for example, you can have personalized emails like:
- [protected email]
- [protected email]
- [protected email]
- [protected email]
make the most of it.
resume
Whether you want to do it for work or have extra email addresses for personal projects, gmail makes it easy to manage multiple accounts.
All you have to do is send a confirmation email and accept it. you can have it done in a few minutes. With Google Workplace, it’s even easier than that.
The hard part is keeping track of all the emails from all those sources. To help you manage your new multi-account inbox efficiently, be sure to upgrade to gmail’s search operators…they could save you a lot of time!