How to Sync Outlook with Gmail (2022)

If you’re here, your business may still be able to use Microsoft products like Outlook, but you may want to use Gmail and other G Suite products at the same time. If this is the case, there is actually a very convenient way to sync your gmail account with outlook.

If you’re migrating from Outlook and Microsoft products to G Suite, there’s also an easy way to transfer all your old messages and information.

read on to learn how to sync outlook with gmail.

set outlook to sync with gmail

first, let’s see how to configure outlook to work with gmail. This is useful if you want to rely on gmail for most of your email purposes, but want to use Outlook’s organizational features or user interface design.

Before you can start the sync process, you’ll need to adjust some settings in gmail to make sure it works smoothly with outlook. Your first step is to enable the imap protocol for your gmail account, which is a fancy name for a standard email protocol that allows you to access and manipulate messages.

this is how you do it:

1. Sign in to your gmail account.
2. click the gear icon and go to settings.
3. click the “forwarding and pop/imap” tab.
4. scroll down to imap access and make sure “enable imap” is checked. if it’s already checked, you don’t need to do anything.
5. click save changes. it’s at the bottom of the screen.

When you are done with that step, you can add your gmail account to your outlook platform. follow these steps to achieve this:

1. open perspective.
2. Go to file, then account settings.
3. When you have the account settings box open, click new.
4. choose an email account and click next.
5. choose “manual configuration or additional server types”. click next when done.
6. choose “pop or imap”. click next when finished.
7. in the add account section, provide the necessary information. here, you will need to provide several pieces of information. In your name field, type your full name (or whatever display name you want to use). In the email address field, provide your full gmail address, including @gmail.com. in the account type field, select imap from the dropdown menu. in the incoming mail server field, type “imap.gmail.com” and in the outgoing mail (smtp) server field, type “smtp.gmail.com”. in the username field type your full gmail address again and in the password field type your gmail password. if you want outlook to remember this password, check “remember password”.
8. click more settings.
9. enter server tab outgoing.
10. check “my outgoing server (smtp) requires authentication”.
11. select “use the same settings as my incoming mail server”. this will ensure that the username and password you previously entered will be used to log in.
12. select the advanced tab. There, you will need to enter and validate some additional information. for the incoming server (imap) field, enter the value “993”. for the outgoing server (smtp), use the value “465”. for both “use the following type of encrypted connection” fields, choose “ssl”. click ok when done.
13. click next. at this point, outlook will test your connection to make sure the sync can start.
14. end test. if the test is successful, you can close the box and click finish. if the test is unsuccessful, it is likely that one or more of your fields have been entered incorrectly. Please carefully check each step of this process to make sure your information is accurate and complete, and make sure your internet connection is working properly.

at this point you should be ready to use outlook with your gmail account!

how to migrate messages and/or contacts from outlook to gmail

Now let’s turn our attention to the other direction; what if you want to migrate your messages and/or contacts from outlook to gmail?

first, it’s a good idea to check your spam and deleted folders for messages you really want to keep; move them to your inbox to make sure they don’t get lost in the transition. migrating contacts and migrating messages follow the same general process, so you can refer to these steps no matter what you’re looking for.

1. Log in to your gmail account.
2. click the gear icon and then settings.
3. Within settings, click the accounts and import tab.
4. scroll down to “import mail and contacts”. If you have imported into this account before, you may see an option to “import from another address”. click this option anyway.
5. start following the prompts. a pop-up box will ask “what account do you want to import from?” type your full outlook email address and click continue. you may be prompted to sign in to your other email account at this time.
6. click continue. this next box contains only basic information.
7. >review permissions and click yes when done. next, you’ll need to check some permissions, granting google access to your outlook account. check them out if you’re interested in learning more or if you’re concerned about your privacy.
8. select your options. this is where you’ll decide what, exactly, you want to import. you will be able to import contacts, import mail, or import new mail for the next 30 days. choose the options that are most appropriate for your needs.
9. select “start import” and then click ok. at this point, the migration process will begin. you should not need to provide more information or take any other action.

Please note that the migration process may take some time, depending on the size of your account and the number of entries you are importing. and for a while, I mean a while, the largest accounts could literally take days. You’ll notice that the messages filter out gradually, so don’t panic if you see some but not others. give it time and try to start the migration process on a Friday afternoon so you don’t have to deal with the wait or confusion that can occur.

how to sync outlook contacts with gmail

The process in the previous section works very well. it’s reliable it’s easy. it is accessible to all. but there’s a problem with that: it’s a one-time move. If you’re an email-dependent seller using multiple different accounts, you may need something else. Instead of just transferring your contacts from Outlook to Gmail, you’ll want to “sync” your contacts between Outlook and Gmail; In other words, every time you add a new contact to your outlook account, it will automatically populate in gmail and vice versa.

Unfortunately, Outlook or Gmail do not have a built-in option for this to happen. If you want to automatically keep your contact lists in sync with each other, you’ll need the help of a third-party app or plugin.

There is an open source plugin you can use called go contact sync mod, created especially for this purpose. with it, you can almost automatically transfer contact changes from one account to another. because it’s open source, it’s free, and it doesn’t come with any additional commitments.

before you can use it, you will need to install microsoft .net framework 3.5 and then install the mod. when you launch it for the first time, you will need to enter your account credentials. this is quite simple. when you’re done, you can toggle various options, including:

• sync delete, which will sync your deleted contacts, so if you delete a contact from outlook, it will be deleted in gmail and vice versa.
• quick delete, which will prompt you to make a manual decision each time you try to sync a deleted contact between accounts (so you can decide individually).
• sync contacts, which will allow you to sync new contacts between accounts.
• sync notes, which will allow you to sync individual notes between accounts.
• sync appointments, which will allow you to sync calendar information between accounts.

Below that, you’ll need to choose a few configuration settings. The default settings will work for most users, but you may want to choose whether or not the program runs at startup, if it syncs automatically, and how often it syncs.

make the most of gmail

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