what does a good welcome email look like? here are some tips and examples to make sure you’re covering all the essential information your new hire needs to know.
One of the most important first steps in the onboarding process is the new hire welcome email. Having an onboarding checklist will help ensure you have all the information for the employee. Ideally, the process of welcoming a new employee to your company should begin after they have accepted the job offer and before their first day.
Not only will this message confirm your decision to accept the job and help your new team member feel valued, it will also provide important details about what to expect when they arrive.
Sharing this information will help the new hire feel more confident and prepared, and make the process easier for the hiring manager and HR staff. Additionally, sending a new hire announcement email to the candidate’s team members will ensure they are informed of the new hire’s arrival.
To help you create the perfect “welcome to the team” email, here are some tips and examples.
quick navigation
- what to include in a new hire welcome email
- examples of new hire welcome emails
what to include in a new hire welcome email
A welcome email for a new employee often comes from the new employee’s direct manager or department head. the tone should be welcoming and helpful and should reflect your company culture.
Here’s a list of essentials to cover in your team welcome email:
- start date reminder
- work hours
- dress code
- what to bring (e.g. ID, social security card , paperwork)
- where to find your workstation
- break room information (e.g. where to find coffee, snacks)
- parking information
- arrival instructions (ie check in at the front desk)
- first day hours
- welcome events (ie team lunch)
- contact information
Related: New Hire Packs: Three Amazing Things to Include
examples of welcome emails for new employees
When writing welcome emails for new hires, consider your company culture (eg, professional, casual) and the status of your new hire (eg, recently relocated). Here are three sample welcome emails for new hires:
casual
Subject line: Welcome aboard, [name of new employee]!
Hello, [name of new employee]!
welcome to the team! We are delighted to have you at [company name]. we know he will be a valuable asset to our company and we can’t wait to see what he accomplishes.
Just a reminder, your first day is August 6th. all you need to bring is yourself and some identification for your i-9. our dress code is casual so please wear something comfortable! As I mentioned before, we offer flexible work hours anytime between 7am and 5pm. m. and 7 p.m. m. however, for your first day, please arrive by 9:30am. m. and feel free to park anywhere unmarked in the lot.
check in with mary at the front desk. she will provide you with her security credential. I’ll meet you in the lobby to introduce you to the team, show you your workstation, and take a quick tour of the office. (and help you with your first training task: learning to use our fancy espresso machine!)
From 10:00 to 12:00, you will meet with Sally, our Human Resources Director, for a new hire orientation. and since I’m sure signing all that paperwork will whet your appetite, we’ve scheduled a team lunch afterwards. (which reminds me, do you prefer Mexican or Thai food?)
At 1:30, I’ll introduce you to your new hired mentor, rick, who will be your go-to person for the next two weeks. Rick will help you with many crucial things like how to log in to time tracking software, how to book conference rooms, and where to find neon post-its. Once you’re set up correctly, Rick will help you get started with our training modules.
If you have any questions before Monday, feel free to email or call me at [hotline number].
Once again, we’re excited to have you on the team and we hope you’re looking forward to your first day as much as we are.
welcome aboard!
[manager signature]professional
subject line: welcome to [company name]
dear [name of new employee],
Welcome to [company name] – we’re pleased to have you on board and look forward to seeing you on your start date of Monday, August 6. As a reminder, our business hours are 9 a.m. to 5 p.m. m. to 5 p.m. m., Monday through Friday. however, we ask that you arrive by 8:30 a.m. m. on the first day so we can show you your workstation and give you a tour of the office before your orientation.
You may park anywhere in the lot except reserved spots. Once inside the building, check in with Mary at the front desk. she will provide you with your security credential. I’ll meet you in the lobby.
This is the schedule for the first day:
8:30 a.m. m. to 9 a.m. m.: tour of the office and presentation of the team 9 a.m. m. to 11 p.m. m.: new employee orientation with director of human resources, sally johnson. 11:30 p.m. – 1:00 p.m.: Team lunch (location to be determined) 1:30 p.m. – 2:30 p.m. m.: Workstation Technology Orientation with IT Director Joe Smith 3 p.m. m. – 5 p. m.: start of training with new employee mentor, rick garcia
some more things to keep in mind:
- The employee kitchen and break room are located on the east side of the first floor and are stocked with snacks and beverages. the espresso machine is also available to you at any time.
- bring your i-9 paperwork on the first day.
- our dress code is business casual.
If you have any questions before Monday, you can email or call me at [hotline number].
welcome aboard! We look forward to seeing you on Monday and are happy to have you on the team.
[manager signature]recently relocated employee
Subject line: Welcome to [company name] and [city, state, town, etc.]!
hello [name of new employee],
Congratulations and welcome to the team! we’re excited to have you at [company name]. we know he will be a valuable asset to our company and we look forward to the positive impact he will have here.
We also want to welcome you to [city, state, town, etc.]! I am attaching a list of resources our team has put together to help you get settled. You’ll find recommendations on everything from schools and daycare centers to restaurants, neighborhoods, and gyms. let me know if you need more help with your relocation.
We look forward to your start date on Monday, July 13. arrive at 9:30 a.m. m. to [office location] and park anywhere in our parking lot. Once you arrive, check in with Mary at the front desk. I’ll meet you in the lobby to give you a tour of the office, introduce you to the team, and place you at your workstation.
If you have any questions before Monday, feel free to email or call me at [hotline number]. I’m also happy to answer any questions you have about life in [city, state, town, etc.].
I look forward to working with you!
[manager signature]welcome letter for remote employees
subject line: welcome to [company name]
dear [name of new employee],
Welcome to [company name] – we’re glad to have you on board. just a reminder, your first day is August 6th. all you need to do is click the zoom link on your calendar invite at 9am. m. cst to join our onboarding meeting.
From 10:00-12:00, you’ll meet Sally, our Human Resources Director, for a virtual new hire orientation. and since I’m sure signing all that paperwork will whet your appetite, we’ll also have a zoom call at noon for an informal team presentation over lunch.
At 1:30, I’ll introduce you to your new hired mentor, rick, who will be your go-to person for the next two weeks. Rick will help you with a lot of crucial things like how to log into time tracking software and how to set up slack so he can chat with the team. Once you’re set up correctly, Rick will help you get started with our training modules.
If you have any questions before Monday, you can email or call me at [hotline number].
welcome aboard! We look forward to seeing you on Monday and are happy to have you on the team.
[manager signature]The welcome email for new hires should help build enthusiasm, but should also reflect the culture and tone of the company. Most importantly, though, your welcome email should include all the information you want a new hire to know before they start. By helping your new hire prepare for their first day, you’re also setting them up for success in your company.
related articles:
- Welcome Letter Template: A Sample for Your Company to Use
- New Employee Onboarding Checklist
- How to Write Your Job Offer Letter perfect