While emailing your colleagues or clients, you can attach files and images to share the right information to serve their needs. but if the files are too large, you may not be able to add them directly to your email. google drive allows sharing links for media and document files, allowing you to share files larger than 25mb.
With this attachment link feature enabled, you can add files and photos larger than the size limit allowed by gmail in your emails. It would also allow you to collaborate with your co-workers to work on the same file without re-sharing it. Please follow this article on how to enable link sharing in gmail and various settings associated with file sharing via google drive.
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You can access your emails through your desktop or mobile phone. but that doesn’t limit your access to gmail. therefore, you are free to enable drive link sharing for files on any device. here’s a quick look at how to do it.
Sign in to your mail account on the gmail website or sign in through your outlook desktop app on your desktop or laptop. Once you’re signed in, follow the steps below to enable link sharing for Google Drive.
step 1: click compose in the upper right corner of the screen.
Step 2: Click on the Google Drive icon present at the bottom of the screen.
Step 3: A Google Drive file insert pop-up window will appear on the screen. Choose the files you want to insert and click on the Drive Link option.
Step 4: Finally, click on the Insert button.
It will insert the files as shared drive links in your email.
Open the Gmail app on your mobile or tablet and replicate the steps given below.
step 1: tap the compose icon. and now click on the attachment icon.
Step 2: Tap on the Insert from Drive option, and choose the files you’d like to add.
Step 3: Click on Select to add those file links to your email. Once done, click on the Send button to forward your email.
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While you can attach shared file links from google drive, you need to understand sharing settings to properly target documents to your audience. three distinguished settings of google drive allow a more comprehensive scope of security during file sharing.
- share with anyone who has the link: Allows everyone who can access the emails or who is part of the conversation to access the files with the same permissions. however, you can review permissions to view, comment, or edit the files at any time.
- Share with specific email recipients: This setting allows you to limit the access to view and edit the files only for certain privileged users who will be your email recipients. The file remains private if the recipient doesn’t have a Gmail account or has received the mail through a mailing list managed outside google.
- Share within your work, school or other organisation networks: Using an organisation mail, your admin can restrict the settings of which file types and to whom you can share the files. The permissions on your work or organisation emails may or may not allow you to share sensitive information outside their network.
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Because you know the permissions associated with file sharing links for google drive, you can now prioritize your email audience more methodically. To share the links via google drive, you need to follow the given steps.
step 1: open google drive in your browser and select the files you want to share.
Step 2: Right-click on the selected files and click on the Share option.
You get two tabs on your screen to share with people and groups and to get the link with specific permissions.
step 3: click the get link tab. choose sharing permission based on your audience. sharing permissions will be updated for the selected files.
Step 4: Once the permissions are updated, click on the Share with people and groups tab again. The link will automatically be copied to the clipboard. Add the email IDs of all the recipients in the Add people and groups field.
Step 5: Type in the desired message in the Message field. Once done, now click on the Send button to share the files with your target audience.
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