what is google vault?
google vault is a native google workspace app primarily to help organizations with a means of electronic discovery and archiving for legal or compliance matters. Google Vault enables organizations to archive data with retention rules, preserve users through legal holds, search organization data using multiple search operators, export data for further processing, and review vault user actions through Google Vault. of audit reports.
is google vault a backup?
google vault is not a backup by definition, although it can potentially restore lost data in certain cases. The important thing to remember when distinguishing google vault from a backup solution is that google vault’s primary function is to archive and preserve data so that it can be easily located in the future. Backup solutions exist to preserve data integrity by continuously producing a copy that can be replaced if the primary data is compromised. trying to use google vault for backup will ultimately prove tedious and unsatisfying. learn more about the difference between google workspace backup and google vault.
what does google takeout do?
google takeout is a service provided by google that allows users to freely export and archive their personal data. google takeout allows users to export product data like gmail, youtube, google hangouts, google photos, blogger and many more. exports are delivered in a variety of ways via a .zip or .tgz file.
is google takeout a backup?
google takeout is not designed as a backup solution, but can theoretically be used for these purposes. Google Takeout was created by an internal engineering team known as the Google Data Liberation Front as a means for users to simply extract their data from Google products, regardless of the reason. Google Takeout therefore provides a copy of the data that could be used for restoration in the event of data loss, although maintaining such a process, especially within large organizations, is impractical and comes without many of the features and capabilities that Google Takeout provides. modern backup solutions offer.
what is google backup and sync?
Google Backup and Sync is a downloadable software that allows users to take data stored on their Mac or PC, such as documents, photos, videos, etc., and systematically synchronize them with their Google Drive account in the cloud. Backup and Sync was introduced in July 2017 as a replacement for the Google Drive desktop client, which has since been discontinued. the application primarily serves to make synchronized data remotely accessible while protecting against hardware failure and risks associated with physical data storage.
is google workspace encrypted?
Google Workspace data is encrypted at rest, within backup media, and while in transit between users’ devices and Google or between Google data centers. google uses a 2048-bit rsa encryption key model and claims to be the “first major cloud provider to enable perfect forward secrecy” which ensures data is encrypted even as it moves between google and other companies through from Internet. Learn more about Google Workspace security features.
does google workspace back up automatically?
google backs up your google workspace data to ensure that your data remains accessible at all times and to support its own internal backup and disaster recovery plans. However, these backups are not available to administrators or end users and exist solely to protect Google from its own mishaps. therefore, they do not protect data against errors on your behalf, such as user deletion (whether intentional or accidental), programmatic errors, malware, etc.
what happens to inactive gmail accounts?
Prior to 2017, google’s policy stated that “you may terminate your account in accordance with the terms of service if you do not log in to your account for a period of nine months”. however, this statement has since been removed and there is no current policy of automatic removal after a period of inactivity. therefore, inactive gmail accounts must remain accessible and intact.
how long do emails stay in gmail?
gmail will retain all emails that arrive in the inbox indefinitely as there is no set policy of deletion upon reaching a certain age. as such, emails can be kept forever unless deleted by the user. once an email has been deleted, it will remain in the junk folder for a period of 30 days in which a user can retrieve the email before it is permanently deleted. Similarly, email that gmail identifies as spam is automatically deleted after a period of 30 days if the user does not act otherwise.
can we recover permanently deleted emails from gmail?
If an email has been permanently deleted, the user will not be able to recover it without a backup and recovery solution. however, an organization’s google workspace admin can retrieve emails in two ways:
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- Emails can be restored from the management console within 25 days of deletion. after the 25 day period, the data is deleted forever.
- mailboxes (including deleted messages) from the last 30 days can be recovered using the email audit api.
why should we back up our google workspace data?
backing up google workspace is a must because ultimately it is your information and your responsibility. Below are two excerpts from Google’s Terms of Service:
“where permitted by law, google and google’s suppliers and resellers will not be liable for lost profits, revenue, or data, financial loss, or indirect, special, consequential, exemplary, or punitive damages.”
“in all cases, google and its suppliers and distributors will not be liable for any loss or damage that is not reasonably foreseeable.”
Your data is the lifeblood of your organization and data loss events happen every day. While Google can provide protection against errors on your end, it’s your job to protect your data from increasingly prevalent threats that are beyond your control.
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