Sign, google drive backup: full how

If you are here, you probably already experienced the bitterness of important data loss. Maybe you deleted it by accident, or someone who shared access to Google Drive with you deleted initial data. Maybe your business became a victim of some malicious actions, which resulted in major data loss. Or maybe, you’re just cautious and working ahead of the curve.

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In any case, you know what Google Drive backup is, and that backup files on Google Drive should be backed up as well. So you came here to find out how to back up your Google Drive data, and this step-by-step guide is here to help you. As an expert in data backup and recovery solutions, we will tell you about five main methods that will surely save your data from disaster.

1. Hold Ctrl+A to select all files or manually chose those you want to copy.

2. Right-click and select Download. The files will be in a zip format.

3. Preserve this copy in a reliable place and extract files whenever needed.

Using Backup and Sync Client by Google

This app from Google allows you to synchronize your local drive with Google Drive. This way, you don’t just make a one-time copy; you sync your local and Google Drive data, which means all new files added to Google Drive will be automatically saved on your hard drive.

But here is one moment: since files will be synced, every change in your Drive files will be reflected on the desktop as well. Deleted from Google Drive = deleted from a hard drive. Keep that in mind and save files to other devices or folders if needed.

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Pros:

Full automation. All chosen files and edits will be backed up on your computer whenever they appear on Google Drive.Double-sided backup. It works both ways: you can save your cloud data on your computer and customize it to automatically save your hard drive data on the cloud, making it available from any device.

Cons:

It takes your hard drive space, so you need to be selective with the files you saveCopied files can still be deleted or changed since your hard drive, and Google Drive are synced. It means you still need to resave important files somewhere else.Install and launch the application.Sign in to your Google account and set up synchronization options:For your local drive. If you want to back up some files from your hard drive to Google Drive, at this stage, you can choose folders for backup.

Then sync settings to back up your Google Drive in your local disk. You can choose the folders that need to be backed up, or you can choose to copy all your data from Google Drive. Press Start.

After that, it will start copying. It can take time depending on the amount of data, so be patient.

Using Google Takeout

Google Takeout is designed to make one-time copies of your Google account data. It includes Google Drive, Gmail, Photo, Contacts, and so on. In our case, you need to make a copy of your Google Drive data, in particular, so we will focus on them in our tutorial.

Pros:

Supports all Google servicesAbility to send copied data directly to other clouds or download them on your desktop

Cons:

One-time save with no automatic backup options. It means you can lose files if you forgot to save them previously.

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1. First, log in to your Google account and click on Download your data. There you will see all apps that contain your data. All of them are selected by default, so to choose only particular files, press Deselect All, and then put a tick beside the field you need.

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3. Customize your archive by choosing the delivery method, type of export, type, and size of the file.

Done! Your archive soon will be delivered.

Google Drive: Automatic Backup Tools for Businesses

The previous manual options come in handy to individual users. But they won’t be helpful to small-to-medium and enterprise-sized organizations to prevent data loss.

On the other hand, the following options will be a much better option to backup and restore high volumes of business-critical data. They consist of automatic third-party backup services and native Google features accessible to business users only.

Those tools are different by their usability, features, price, and reliability.

Using Google Vault

Google Vault is a web-based archive and eDiscovery service that helps IT administrators keep all Google Workspace (formerly G Suite) users’ data. It backs up and saves files regardless of any next manipulations with the initial ones original.

Initially, this tool serves to retain data that is specified by some industrial and regional compliance requirements in case of legal proceedings. This lets companies preserve some valuable information from data loss even if this data is not subject to legislation.

To archive data with Google Vault you need to set up retention policies that specify what data to preserve and for what period of time.

To gain access to this functionality, you need to buy a Business Plus subscription for $18/month per user.

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But here is the important information: Vault is not a backup, but an archiver. And this makes a big difference when it comes to Vault’s data recovery features.

Pros:

Requires no installationKeeps data for a long time in an unlimited storageLets you to easily search for data you need

Cons:

Can restore data only by one piece at a time. The main goal of the tool is to keep data for possible legal reference, not to quickly restore it. So you won’t get quick restoration if something happens to your files.You can’t use Vault if you aren’t a Google Workspace Business Plus, Enterprise, or Education package subscriber.It is quite expensive: for a 50-person organization, it will cost $10 800/year or more, depending on the subscription.

If you want to know how to save up to 64% on Google Workspace licenses, check out this article→

If you are still interested in Vault as a solution for your business, here is what you should do:

2. Go to the Retention pitch left.3. Choose Drive and edit the retention policy.

4. Mark the field named Set a default retention rule for Drive.5. Choose the radio button “Indefinitely” and save it.

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Using Third-Party Backup Software to Back Up Your Google Drive

Third-party backup software solves all these problems, usually for a very modest price of $4-$5/month per user. For this money, you get over-the-top functionality, security, unlimited storage, and recovery quality. It makes its usage much cheaper than paying for Google Vault or for possible damage due to not having a backup at all.

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