the best possible ways to safely mail important legal documents
organize mail
The organization of legal documents is a crucial aspect when it comes to security. keep accurate records of shipping and delivery dates.
If possible, keep copies of all legal documents you print and mail. this way, it will be easier for you to retain and store important information. In addition, you can present them as evidence in case of legal disputes.
Consider deadlines from the start. documents must reach the recipient before the due dates. Also, if the documents are supposed to be mailed back to you, be sure to mail them ahead of time. this will give recipients the opportunity to review the documents and mail them on time.
Another important step you can take is to confirm recipients’ mailing addresses. There is no greater mistake than sending an important legal document to the wrong address.
postgrid’s address validation api can help you verify addresses before mailing them. can save you a lot of time and trouble of manually confirming each address.
notify recipients after sending legal documents. if they already know the incoming mail, they will be waiting for it. so they can inform you in case of non-delivery.
use sturdy envelopes
The best way to mail legal documents is with sturdy envelopes. these envelopes must be thick enough to transport your documents long distances. make sure they are not transparent.
You can buy document envelopes at any office supply store. These envelopes can protect your documents from damage.
To prevent your documents from bending, use thick cardboard to protect them. place a piece on each side of your document and tuck them together in the envelope. use cardboard the same size as your documents. It is a good practice to send any type of document, with your security as a priority.
use usps services
Select a courier service that can safely deliver your mail. For those companies that are looking for security and speed at the same time, the USPS is the best way to send important documents. postal workers know how to handle your mail pieces and get them delivered efficiently.
using usps services offers several benefits, such as insurance options and effortless claims processing. more benefits include discounted rates and customer service assistance.
send your legal documents by certified mail
Sending your documents by certified mail guarantees the security and deliverability of the mail. it is a usps service and can be used with the first class or priority mail options.
You can use the postage certificate to prove that you’ve mailed something. Aside from that, certified mail also offers delivery confirmation. therefore, it is your safest bet as you search for the best way to mail important documents.
Using this service, you are notified that your mail was delivered or attempted to be delivered. Time stamps are recorded each time mail passes through USPS facilities. You can log in to your USPS Certified Mail account and access these details. details are available on the usps website for up to 90 days after shipment.
For every certified mail item shipped through usps, you receive a unique tracking number. you can track your mail through this number without logging in.
Certified mail costs start at $3.60 in addition to first class or priority mail rates. remember, it’s just a plugin and you need to buy it separately.
For added security, request signature confirmation. It costs more, but it gives you proof of delivery. You can also take advantage of the return receipt option for an additional charge. it is a physical copy of the recipient’s signature that is mailed to you.
Your documents will be delivered in 2-3 business days, depending on the mail class selected.
Certified and registered mail are excellent options for sending legal documents. Certified mail also offers additional protection to mail items along with proof of postage and delivery. In addition, you can have the cash on delivery service together with certified mail.