Reauthorize quickbooks desktop to keep using gmail

A Complete Guide to Setting up the QuickBooks Email Service in QuickBooks desktop

QuickBooks allows users to set up email service on QuickBooks Desktop. If you have already set up its email service, you can use it to send invoice to your clients, send and receive reports, and perform other transaction as well from your QB Desktop through your outlook or webmail id. This added feature makes QuickBooks accounting software even more useful for small and mid-sized business owners.

Watching: Reauthorize quickbooks desktop to keep using gmail

If you are yet to use this QuickBooks feature or you are facing any issue in setting up QuickBooks email service, this article is for you. We have created this article to inform you how to set up email service and fix some common email service errors. Reading this article will help you out in setting up QuickBooks email service in QuickBooks desktop. Moreover, you can also call us at our toll-free number i.e. +1-844-405-0907, and our QuickBooks customer support team will be there to assist you or will set up email service.

You may also read: How to fix QuickBooks error code 1317?

Steps to Set-up QuickBooks Email Service on QuickBooks Desktop

Before proceeding, you need to prepare and setup your Microsoft Outlook profile.

You can use your existing Outlook profile or create a new one to set up your QuickBooks email service. You will also require Outlook username, password, incoming mail server address, outgoing mail server address and incoming email server type. In case you don’t have these details, you can contact your ISP (Internet Service Provider).

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Procedure to set up QuickBooks email invoices in Outlook and web mail


QuickBooks email service set up- screenshot 3
Click ‘OK‘ to save the changes.

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Important: QuickBooks Desktop, unlike the Secure Webmail, prompts you to provide your password the first time you use regular webmail to send an email.

In case QB Desktop still doesn’t take your password, please know that web mail providers (Gmail, Yahoo, etc.) practice two-step verification and want users to check the account setting for the same.

If you are a Cox user: Cox’s standard SMTP setting is not to use SSL or login credentials when sending emails. QB Desktop prefers SSL connections and wants you to provide login information. Thus, using port 25 and no SSL connection with SMTP doesn’t function with QuickBooks Desktop. A different trick is to use SSL with port 587 or 465.

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If you are a CableOne users: Please use the following information since CableOne uses Google servers.

Email Address: Your Email IDEmail Provider: GmailPort: 587 or 465SSL: Yes

Read Also: What are the steps to resolve QuickBooks error 6007?

Internet Service Provider (ISP) and Port Information

Below we have shared a table in which we have mentioned various internet service provider and port information. The users can check out the below table to find out the exact codes and information.

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SP (Internet Service Provider)SMTP ServerSMTP Port 587 (SSL enabled, with password)
AOL 465 or 587(see Note)(SSL enabled for incoming and outgoing mail server)
COMPUSERV 110 or 587
COX Business 25
EARTHLINK 25 (with password)
GODADDY 80, 25, or 3535
GODADDY with Office 365 587 (SSL enabled)
MICROSOFT OUTLOOK 365 587 (SSL enabled)
NETSCAPE 25 (SSL enabled)
PRODIGY 25 (SSL enabled)


We hope that you find this blog post helpful and at the end of this post you might be able to Set up Email Service In QuickBooks Desktop. In case you have any further query we are available 24×7 at your service. However our QuickBooks online support team is always there to assist you in your problems.

You can call us at our toll-free number i.e. 1-844-405-0907, and our certified professionals will be happy to help you!

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