Now that we’ve thoroughly covered the reasons for implementing email monitoring, the potential benefits and drawbacks, and how to introduce it while ensuring employee buy-in, let’s talk about the actual software.
These are some of the most popular employee email monitoring tools on the market today:
fully
A key component of its employee monitoring platform, which also includes keystroke logging, application monitoring, and remote desktop control, teramind’s email monitoring app doesn’t just monitor employee emails in real time, but also records and indexes all the information related to a given action. , helping companies create detailed audit trails.
key features include:
- real-time logging of all events associated with incoming and outgoing emails
- support for all email platforms including outlook (web and desktop), gmail, yahoo and yandex
- optional monitoring and storage of all email attachments
- customizable alerts based on email content, recipient, subject and more
- real-time network and collaboration email monitoring on outreach campaigns
- automatic alerts for emails sent to non-corporate accounts or suspicious hosts
price: prices start at $10 per user, per month
reviews are at:
“teramind’s comprehensive tracking functionality can capture any user activity. these can range from screen recordings, live views of employee computers, email and keystroke tracking to zoom sessions, all earning you our editors’ choice for employee monitoring.”
— segment sevilla, pc magazine
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very
veriato vision, a complete employee time tracking and activity logging solution, includes email and webmail monitoring capabilities for remote and in-office staff. Veriato Vision’s additional features include website interaction, network access, file movement, and web search tracking.
key features include:
- powerful screenshot functionality, including alert word screenshots, continuous screenshots, and smart camera screenshots
- unusual behavior monitoring for early detection of deviations from established patterns
- keylogger tool for sensitive data protection
- instant and automatic alerts when custom and predefined activities are performed
price: $150 per user, per year
reviews are at:
“veriato is a veteran employee monitoring tool that offers comprehensive data collection, great reporting, automated incident response, and powerful screenshots. it’s an easy-to-use tool for enterprise-grade organizational monitoring, but the lack of a cloud-based option is a major roadblock.”
— rob marvin, pc magazine
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control
Controlio’s computer and internet monitoring software includes a built-in employee email monitoring feature that provides employers with a live view of correspondence productivity between individual employees and entire teams and generates employee email reports. detailed activity for specific time periods. In addition to real-time reports for email, keystrokes, search, printing, and more, Controlio also offers an easy-to-use dashboard that summarizes the efficiency of your team’s daily work.
key features include:
- ability to view reports for individual contributors or entire teams, and to limit the reporting window to a specific time period
- downloadable email reports in csv or pdf format
- support for all major email platforms including outlook (web and desktop), gmail and yahoo
- live video recording with automatic file attachment to email logs
price: $7.99 per user, per month / $79.90 per user, per year
reviews are at:
“All in all, controlio is an excellent piece of employee desktop monitoring software. it’s not that expensive, it’s easy to use and it’s not too invasive. The software comes with admirable reporting and alerting modules and does a great job of monitoring your employees without violating their privacy. still, there are some minor bugs, and the lack of mobile and mac agents can be a deal breaker for some businesses.”
— deyan g., technical jury
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workpulses
workpuls’ comprehensive employee monitoring platform covers website and application usage, computing activity, attendance monitoring, time tracking and email monitoring. workpuls automatically captures employee activity in real time, sending every byte of data to an intuitive dashboard for trending and productivity analysis.
key features include:
- Automatically generated activity reports on a daily, weekly, or monthly basis
- Admin logins with built-in access controls that allow admins to view only their team’s activity
- employee logins that allow employees to access their own data for greater transparency and accountability
- automatic alerts based on productivity levels or suspicious activity
price: prices start at $8 per user, per month
reviews are at:
“affordable, versatile, and aimed at empowering both employees and managers, workpuls provides [small and medium-sized businesses] with a variety of time-tracking and productivity tools, as well as basic reporting.”
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— segment sevilla, pc magazine
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interguard
Unlike other vendors on this list, interguard offers its own standalone cloud-based employee email monitoring solution, with real-time capture, tamper-proof evidence, anomaly detection, and flexible monitoring settings. of e-mail. interguard captures and analyzes all aspects of email communications, including subject lines, senders and recipients, body content, and attachments to improve security and generate detailed productivity reports.
key features include:
- outlook, ms exchange, gmail, hotmail, office 365 and linkedin mail support
- email activity log sorted by date, user, group, email type, device, sent or received, subject line, flag, sender, recipient, attachment or alert words
- ability to set custom keywords and receive automatic alerts and screenshots whenever a keyword is viewed or typed prohibited in an email
- integrated search function with customizable search parameters
- report wizard for faster report generation
- centralized dashboard with a description overview of all email activities in your organization
- user behavior anomaly detection
price: $9.99 per user, per month
reviews are at:
“interguard is a powerful employee monitoring tool that is extremely customizable. it has strong keyword tracking and can generate a large number of reports on the activities of your employees. That said, its interface is a bit clunky and its stealth employee monitoring agent takes time to set up, especially if you’re running antivirus software.”
— richard sutherland, tech radar
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police
staffcop’s email monitoring functionality, part of its larger employee surveillance suite, tracks all incoming and outgoing employee emails in real time, giving employers a comprehensive view of all activity of the email. staffcop offers advanced capabilities, including the ability to generate email correspondence relational graphs, email quantity heatmaps, and an image grabber, which automatically collects all email communications that pass through your mail server corporate.
key features include:
- automatically records all events associated with incoming and outgoing emails, from writing and attaching content when sending to reading and accessing attachments for playback purposes
- outlook compatible (web and desktop) , gmail, yahoo and yandex
- network and collaboration email monitoring for outreach campaigns
- automatic alerts for emails sent to non-corporate accounts or suspicious hosts
- customizable alerts based on email properties, including content, recipient, and subject
Price: Prices start at $35 for five to 25 employees for a three-month period
reviews are at:
“staffcopenterprise does absolutely everything you’d want an employee monitoring software to do, from monitoring screen time usage to recording audio and presenting all employee-generated data in easy-to-read graphs. the software’s customization capabilities are excellent and you can easily set specific alerts or keywords for unique security threats facing your organization.”
— annie beverly, tech radar
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While their websites don’t make any specific reference to employee email monitoring, hubstaff and activtrak’s employee monitoring solutions deserve an honorable mention and might be worth considering if your organization wants to increase productivity and employee responsibility.