updated on 12.29.2019
every business owner knows the procedure: the painstaking process of carefully tracking services or products, detailing every detail, and then transforming all this information into invoices that customers can read (and pay for).
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Once everything is complete, these invoices need to be submitted in a timely and efficient manner. it’s almost another full-time job in itself.
Fortunately, online services, saas platforms, and personal accounting software are making it easier for business owners to get rid of the headache of manual invoicing. here we have compiled a list of some of the most used tools on the market for printing and sending invoices.
stream of letters
According to their website, letterstream has been performing billing services for over a decade. the company acts as an outsourced billing department, taking the information provided by the business owner, printing it out, and mailing it out.
letterstream offers statement and invoice options starting at $1.10 per invoice. Customers will need to provide PDFs or templates, and Letterstream offers several paper options for printing invoices. these are mailed to recipients first class with the option to expedite if necessary.
This service is marketed as a time saver for busy businesses that don’t have the time or staff to handle printing and mailing large numbers of invoices each month. however, the price can be a bit high for smaller companies that handle a high volume of low-cost orders.
send document
docusend bills itself as a one-stop service that prints, folds, seals, mails and reports on invoices and other business materials. the service is made to integrate with various other types of accounting software.
the company starts its price at $0.80 per invoice and $0.08 for each additional page. this is more or less consistent with standard industry pricing, but of course many business owners may not be able to bear paying that extra eight cents for each additional page of the invoice.
docusend also requires business owners to include the recipient’s address in the pdf. they may charge an additional fee if they have to trace an address that doesn’t line up with the original request. Business owners should also be aware that while there are many options available through docusend, these may also have an additional charge. however, those with a high volume of documents that need to go out each month may be eligible for additional discounts. it’s about finding the best option for your needs.
postal advertising
towne mailer offers invoice printing and mailing services at a fast turnover rate and markets itself as a company designed to save business owners time. he claims to free up staff for other tasks, while the tedious and menial work of printing and mailing invoices can be outsourced entirely to towne’s mail team.
The company also lives up to these claims, with a stated goal of printing and sending invoices in 24 hours or less for most customers. this is quite an ambitious deadline compared to other companies offering similar services.
towne mailer offers a wide range of services that may be attractive to business owners looking to outsource more than just invoice printing and mailing. they also work with quickbooks, although customers would have to contact them directly to find out if towne mailer integrates directly with any other type of accounting software. the company does not offer prices in advance and instead asks business owners to request a quote.
postal methods
Postal methods are designed for business owners who need to send urgent documents but don’t have the staff or resources to do so. this company has the bandwidth to accommodate businesses of all shapes and sizes, and they claim to be able to serve fortune 500 companies with the same level of satisfaction as small businesses.
postal methods are also hipaa certified. The Health Information Portability and Accountability Act of 1996 sets the standards for sharing medical information. being hipaa certified means postal methods are equipped to service hospitals and medical providers of all kinds.
Price is typically over $1 for small batch printing and mailing of invoices, although a larger business sending over a thousand invoices may be eligible for a much higher discount. Postal methods are a great option for medical professionals, but small businesses that send low-cost bills may struggle with their pricing.
mailpros
mailpros (or pmsi) offers a variety of professional services designed to make printing and mailing invoices quick and easy for business owners. this is another company that functions as an outsourced billing department and saves smaller businesses time and money when they don’t have the resources they need to do their own billing.
mailpros offers extreme customization and allows customers to brand their mail with logos and choose the color and design. mailpros also offers each of its clients a personal representative to handle their accounts. this allows them to develop a more complete understanding of what the customer wants and serves to streamline communication.
The company uses an online tracking system so customers can see what stage their invoices are at. turnaround time is 24-72 hours, and customers typically have control over the type of postage used to send invoices. mailpros does not have an easily accessible price list, which makes it difficult to make a direct comparison between this service and others on the market.
fsi
fssi is one of the oldest operating invoice printing and mailing services in the western united states. Just like the others, this company offers to take care of all your tedious billing tasks, allowing business owners to cut costs and make better use of staff hours. fssi helps reduce the need for additional printing equipment, software, and payroll associated with billing and other types of official correspondence.
fssi offers compatible data services and adheres to all legal security and privacy standards. The company provides online reports that allow customers to track their orders in real time. however, fssi does not list prices directly on the page, which means potential customers will need to contact the company directly to determine rates and compare them to other services.
smart accounts payable
smart payables is a bill printing and physical mail service that puts control in the hands of the consumer. they allow business owners to design and send patient, bank, and marketing statements, either individually or together, saving time and money in the process. this is a useful feature for a small business owner who operates a more sporadic billing schedule. smart payables also lets customers choose the paper size, adding another way for businesses to put a personal touch on their documents.
This company offers additional resources like billing return envelopes and marketing design assistance for those who don’t know exactly how to brand their documents to match their online presence. Instead of a direct price list, smart payables offers potential customers a contact form so they can request more information.
oxstreammail
mailxstream is a fairly basic print-to-mail service that focuses on adapting to business by using simple processes that get the job done. the company will take the data uploaded, print the invoice, stuff the envelopes and have the invoices ready to send to the post office the next day.
mailxstream bills itself as the go-to tool for third-party billers who want to maintain consistency and establish a professional revenue cycle.
mail form
Of course, we had to save the best service for last!
we created mailform to facilitate the sending of emails. it really is that simple. we wanted to design an email service that would make it possible for any business owner to prepare and start sending documents in a matter of minutes.
mailform makes it easy for anyone in any profession who needs to send a digital document to get the job done. We all know that email is not always the most efficient way to get your point across. So whether you need to send an urgent notice or an invoice that needs to be paid as soon as possible, mailform makes it possible.
The cornerstones of a good business are efficiency and customer service. that’s why we designed our invoice printing and mailing system around the needs of our customers and their customers. mailform makes it easy to print and send invoices, by working natively with several invoice management and accounting services, including:
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quick books
new books
harvest
xero
We offer integrations that are not available anywhere else and we use only the highest quality materials to help your business do more.
Not only do we offer the best service, but we also try to do it at the best price for our consumers. While many other companies’ prices may seem low at first, the total can quickly add up when you factor in additional necessities. mailform believes in being honest with everything from pricing to options to response time. And of course, we offer discounts for companies that send bulk mail on a regular and frequent basis. When you choose us, you know your documents arrive quickly, accurately, and at a price you can afford.
maillform is the best choice for businesses looking for high growth potential and needing the added assurance that their invoices (or other documents) arrive at the right place at the right time. This speeds up the revenue cycle, gives people enough time to pay, and ensures financial responsibility, which is essential for any business at any stage.
for busy professionals who need to print or send invoices on the go, mailform also offers an android compatible app. this is a great option for:
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lawyers
office managers
architecture firms
construction companies
credit repair companies
financial professionals
any company that needs to print and send invoices periodically
what to look for in an invoice printing and mailing company
When choosing an invoice printing and mailing company, the first thing to consider is the unique needs of your business.
take stock of the number of invoices that need to be sent each month, the billing cadence, and the likelihood that your business will grow or slow down in the near future. this can help you plan the type of billing service you’ll need and choose the price that will work with your current and future budget.
what the mail form can do for you
No matter what profession you’re in, you’ll have overhead: bills you need to pay to keep things running smoothly. These bills are paid when you are, so not keeping up with bills, whether due to late mail or poor billing service, can be a real problem. Falling behind on payments could put any business in a financial bind, but for a smaller business, a missed or late invoice can be the difference between financial stability and potential collapse.
This is why at mailform we put so much emphasis on the quality of our services. Digital technology gives business owners the opportunity to outsource many of the daily activities that can greatly increase their company’s overhead. By outsourcing your company’s invoice printing and mailing invoices online, you can save money on overhead and ensure all your invoices are paid on time.
mailform has simplified the billing process from start to finish. this works in your favor by:
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saving you money on printing and shipping equipment, including recurring costs like ink and envelopes
reduce payroll costs by allowing you to do more with fewer employees
ensure full compliance with privacy laws
simplify the entire billing process to create a more efficient revenue cycle
automatically import all unpaid invoices
automatic address import
sending invoices easily across the usa. uu. postal service
mailform was created to make it easy for busy professionals to mail just about anything in minutes. We have worked hard to make our service accessible, affordable and easy to use. it’s a philosophy that goes beyond good business practices—it’s a product of our commitment to being the best in the industry and the company you trust for all your mailing needs.
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