Tired of manually forwarding incoming emails to another email address? don’t worry, setting up auto forwarding in gmail is a simple process. With Gmail, you can select individual emails or all incoming emails to be forwarded to an email address of your choosing.
benefits of gmail forwarding
gmail’s single email forwarding feature saves users time by helping them ensure that all content from a previous email is sent to their chosen forwarding address. this may include attachments and all other details from the previous email.
With gmail’s auto-forwarding feature, you can minimize the time you spend switching between multiple email accounts. instead, with email forwarding, all incoming email can be accessed in a centralized location.
how to forward a single email
To manually forward a single email to someone else, follow these simple instructions:
1. open your gmail account and click the email you want to forward to open it.
2. Click the three vertical dots in the upper right corner to open the “more” menu.
Click the three vertical dots to open the “More” menu
3. Select “Forward” from the drop-down menu.
Select “Forward” from the drop-down menu
4. Next to the word “To:” type the email address you’d like to forward this email to.
Type the email address you’d like to forward the email to next to the words “To:”
5. Press the blue “Send” button at the bottom of the box to forward the email.
how to set up automatic email forwarding
If you want to use gmail’s auto-forward feature to forward all emails to another email account, follow these quick steps:
1. open your gmail account and click the gear icon (located in the upper right corner of the screen) to open the settings menu.
2. select “view all settings” from the dropdown menu.
Select “See all settings”
3. Click the “Forwarding and POP/IMAP” tab to open Gmail forwarding settings.
4. You must first verify the email address you want to forward incoming emails to. To do this, click the “add a forwarding address” button.
Click the “Add a forwarding address” button
5. Add your forwarding email in the pop-up text field. Then, click the “Next” button and the “Proceed” button in the next box to save.
Click the “Next” button, then the “Proceed” button when prompted to continue
6. Sign in to the email account you designated as the forwarding address and open the verification email, then click the verification link.
Open the verification email and click on the verification link provided
7. Once you have located and clicked the verification link in your other email account, return to the Gmail account that you would like to forward emails from and go back to the settings page. Make sure you refresh your browser before continuing to the next step.
8. Once the gmail settings are open (on the account you want to forward emails from), click the “forwarding and pop/imap” tab.
Once the Gmail settings menu is open, click the “Forwarding and POP/IMAP” tab
9. From here, locate the “Forwarding” section and select the “Forward a copy of incoming mail to” option.
Click the “Forward a copy of incoming mail to” option
10. Select the email address that you would like to automatically forward your incoming emails to from the first drop-down menu.
Click the drop-down menu after the words “Forward a copy of incoming mail to”
11. After the word “and ” (in the second drop-down menu), select an email display option to determine how the forwarded email will display in the recipient email address’s account.
The forwarded email display options determine how the recipient’s email is displayed in the recipient’s email inbox. you can set the forwarded email to show in the inbox as read, show in the inbox as a new email, show in archived emails, or show in the recipient’s trash as an email deleted.
Select an option from the drop-down menu to determine how your forwarded email will display in the recipient email address’s account
12. Click the “Save Changes” button at the bottom of the page to finalize automatic email forwarding.
Click the “Save Changes” button to save your automatic email forwarding settings
How to create an auto-forward filter
Sometimes it is necessary to forward specific types of emails to a manager, family member or colleague. follow these simple steps to set up an auto forward filter.
1. First, follow steps 1 through 7 in the previous section to add the email address you want to forward emails to.
2. Next, open your gmail settings (use the gear icon in the upper right corner and then click “view all settings”) and click the ” filters and blocked addresses”, and then the link “create a new filter”.
Select the “Create new filter” link to set up your filter criteria
3. Enter your filter criteria.
- if you want to filter emails by sender, type the email address of the sender whose emails you want to filter in the “from” text field.
- to filter your emails have sent to a specific recipient, type the recipient’s email address in the “to” text field.
- If you want to filter emails by subject line, type the subject text in the “to” field. “subject” text .
- If you want to filter emails that contain certain words, type the words you would like to filter emails by in the “has the words” text field. vice versa, to filter emails that don’t include certain words, type the word in the “doesn’t have” text field.
- to filter emails by size, select “greater than” or “less than” in the “size” dropdown menu and select “mb”, “kb” or “bytes” from the dropdown menu.
- Finally, if you want to filter emails that include attachments or chats, simply click in the check box for the option you want.
Enter your filter criteria to filter specific email types
4. Select the “Create Filter” button in the bottom of the box.
5. select the “forward to:” checkbox and select the email address you want to send specific emails to. click the blue “create filter” button to apply the auto forward filter.
Check the “Forward it to:” box and select an email address to specific emails forward to
How to disable automatic email forwarding
If you no longer want to forward your incoming emails to another email address, you can disable this feature. Follow these quick steps to learn how to disable email forwarding.
1. open your gmail account and click the gear icon (configuration button) located at the top right of the screen.
2. select “view all settings” from the dropdown menu.
Click the “Settings” icon then click “See all settings”
3. Click the “Forwarding and POP/IMAP” tab. Navigate to the “Forwarding” section and click “Disable forwarding.”
Select “Disable forwarding” to disable email forwarding settings
4. Click “Save Changes” to disable email forwarding.
Click “Save Changes” to finalize email forwarding settings
Streamline your team’s digital communications
Take advantage of gmail’s unique email forwarding feature to keep your team up to date on all current and upcoming projects. remember that automatic email forwarding is a simple process that can help you streamline your email communications by keeping all of your important incoming communications in one centralized, easily accessible location.
If you’re interested in learning how to schedule emails to send at a specific time, see “how to schedule an email in gmail” for more information.
disclaimer:
The steps to forward an email in gmail were researched in November 2021 and the screenshots reflect the layout on a desktop computer. applications and designs may change; See “Automatically forward gmail messages to another account” for additional information.