why save gmail emails to hard drive?
As a free email service developed by Google, Gmail allows you to back up your emails on the web. However, whether you want to back up your gmail emails on the web or access them in offline mode, you need to save your gmail emails to your hard drive.
In addition, having a backup of your gmail emails is required when your storage space becomes oversized due to the limited free space of 15GB. Once gmail becomes oversized, services may not work normally and chances of data loss increase.
Therefore, it is strongly recommended that you have a backup of your data on secondary storage space. how to save gmail emails to hard drive? keep reading until the end, you will get all the methods to do it.
method 1. save gmail emails as pdf files
you can save gmail emails as pdf files on a computer’s hard drive. it is very easy to operate. Here is a quick guide on how to save gmail emails to hard drive as pdf files.
Step 1. Sign in to your gmail account and open an email that you want to save as a pdf form.
step 2. then go to the print all icon in the upper right corner and click on it.
Step 3. Once you click on the print all icon, a popup will open with the option to print. you can configure all the settings according to your needs by clicking the print button. after that, the gmail email will be saved as pdf file.
step 4. To open the pdf file, you must install an adobe acrobat reader from the adobe website or an alternative pdf reader on your computer.
method 2. use google takeout to save gmail emails to hard drive
Here’s how to save gmail emails to external hard drive using google takeout. that’s why:
step 1. sign in to your google account. after that, select manage your data and personalization.
step 2. scroll down the menu and click download your data.
step 3. click unselect all. then scroll down and select mail.
step 4. click on all mail data included. after that, a window will appear, deselect include all messages in mail and click ok.
Step 5. In the popup window, click send download link by emailfrom the dropdown menu. after that you can choose a file format for download. Well, you can also choose other shipping methods according to your needs.
Step 6. Now click Create Archive. Then you will receive a message informing you that an archive is being created.
step 7. once the file is created, download it to your computer and use a file archiver like 7-zip to open it.
method 3. use outlook to save gmail emails to hard drive
If you have an outlook account, you can also try this method. Here is how to save gmail emails to hard drive with outlook. that’s why:
Step 1. Sign in to your outlook.com account. then navigate to the settings gear icon and select view all outlook settings from the dropdown menu.
step 2. navigate to gmail > sync email.
Step 3. In the pop-up window, type the display name you want to use. then choose connect your google account to import your gmail emails and create a new folder for the imported email. and click ok.
Step 4. After that, choose the gmail account you want to import.
step 5. enter the password and click the next button. if the message appears, just click allow and exit the settings window.
Step 6. After completing all the above steps, your gmail emails will be converted into pst files which can be downloaded to your hard drive easily. If you don’t know how to open pst files, this post can help you.
how to save gmail emails to pc hard drive? now you can try the three methods I have explained above or select one according to your own situation.