everyone wants the process of sending certified mail to be easier, faster and… cheaper. this is possible and simpler than you think!
Registered mail is a type of mail delivery service that adds security to a letter, large envelope, or even a package and lets you know when it reaches the recipient. If you send certified mail often enough, this extra service can add up, and not just in postal fees and costs. think about the valuable time employees spend sending, tracking, and filing certified mail receipts.
Beginning July 10, 2022, the postage meter fee to send a 1-ounce usps® certified mail letter with a return receipt (card old green) is $7.82 (4.00+3.25+.57) if you use online certified mail with electronic delivery confirmation, you can reduce your cost by almost a third to $5.47. (4.00+0.90+0.57)
In this post, we break down the different costs of certified mail and outline several ways you can lower them.
1. certified mail costs
Certified Mail is an additional service offered by USPS that provides you with verification that a piece of mail or package was delivered. the service fee is $4.00 whether you are sending a small letter or a large box. however, by automating your process, you can reduce the costs of shipping Certified Mail with Return Receipt™ by simply using online Certified Mail software to enter the recipient’s address and print the Certified Mail label right from your office. This streamlined online process also has address correction, so you won’t pay twice as much for returned mail that you need to resend. online certified mail also gives you tracking and visibility of the mail piece so you don’t have to worry or wait.
2. acknowledgment charges
Return receipt is proof of delivery that the item you mailed was received. This is written confirmation that something was delivered and received, and is often needed when delivering important tax forms, medical documents, legal documents, and more. the acknowledgment of receipt can be a paper copy for an additional $3.25 or an electronic confirmation for just $.90. By using electronic receipt, you save up to 72% and improve the way you store and file certified mail. By sending certified mail with electronic receipt receipt, you can easily organize and archive your certified mail receipts in one easy-to-use portal. Note: Electronic Return Receipt (pdf) with signature is $2.00 but still over 38% savings compared to traditional green cards.
3. shipping costs
As an additional service, certified mail is in addition to the postage you already have to pay to mail or ship your item. if you are mailing a letter, it can cost $.60. a typical package can cost between $2.00 and $200, depending on size and weight. To keep your shipping costs down, adhere to two simple best practices: #1 use a shipping meter and #2 use flat rate shipping whenever possible. By using a postage meter you save 5% on each letter you send, taking postage costs from $.60 to just $.57. When using Priority Mail shipping or Priority Mail Express Flat Rate shipping, pay a flat rate when shipping by certified mail, regardless of package weight.
In short, buying your certified mailing labels online and avoiding a trip to the post office will save you $2.35 per mailing of the old green cards and forms.
These are just a few ways you can minimize your certified mail costs and improve your certified mail process. To speak with a specialist and explore other ways to improve your mailing process, contact a Quadient representative today. To learn more about e-Return Receipt Certified Mail, download the e-certification brochure and see the workflow improvements in action.