Do you struggle with productivity? Do you feel as though you’re always drowning in mental clutter?
If you or your team members (or both) need help in the productivity department, the gtd (getting things done) approach could be the boon you’re looking for.
If you’ve been interested in taking advantage of the benefits of the gtd method but need help implementing it into your routine, you can try some of the more popular options in the gtd application.
Read on for 10 of the best gtd apps you and your team should start using in 2022.
jump to:
- gtd apps for team use
- gtd apps for personal use
what does gtd mean?
gtd is short for do things. is a time management framework that gives you the tools you need to clear mental clutter, prioritize your tasks, and check them off.
There are five key components of the gtd methodology, and they are as follows:
- capture: This aspect is all about capturing the thoughts floating around in your head and writing them down (on paper or on your computer or smartphone)
- clarify: Next, you need to clarify your thoughts and determine which ones are actionable (meaning you can do something about them)
- organize: after you’ve started To clarify thoughts, you need to put them in the right places (this could be on your calendar, on a to-do list, in an email to a colleague, etc.)
- reflect : Weekly reviews allow you (and your team) to reflect on what you’ve accomplished, what you still need to do, and the issues you’ve encountered that need to be addressed
- commit >: this step is about carrying out the other aspects of the gtd methodology consistently
The gtd methodology works well for individuals looking to accomplish more throughout the day, as well as teams that need to stay on top of things and be more productive.
gtd applications for team use
When it comes to using the gtd method on a machine-wide scale, these apps can be very helpful:
weekdone team compass
When it comes to using the GTD method with teams, Weekdone is one of the best apps around.
team compass by weekdone allows for easy weekly planning as well as setting quarterly goals. it also allows managers and supervisors to meet one-on-one with other employees and provide them with feedback and recognition to help them stay on track.
team compass makes the weekly review (or reflection) aspect of the gtd method easier than ever. teams can use the app to track their progress, stay in sync, and get help resolving issues so everything in the office can continue to run as smoothly and efficiently as possible. weekdone is free for up to 3 users and then $29/month for unlimited users.
great
nifty is a very easy to use project management software that incorporates task management, collaboration, document and file management leading to a powerful all-in-one platform.
With nifty, team members can start using the gtd method right away and it won’t take them more than 20 minutes to become proficient in the nifty platform and set up their projects.
nifty supports kanban boards and list view for task management and the ability to interalign tasks with documents and milestones leading to a more centralized workflow across the organization.
task
With nTask, it’s easy to implement the GTD method and get all of your team members on board. It’s specifically designed to help teams and project managers keep track of various tasks and see where everyone is at in the process of completing them.
Using ntask, it’s easy to set priority levels for tasks, set reminders for them, and use filters to keep things tidy. it also allows users to provide reviews and feedback on a regular basis.
This helps streamline the weekly review process and helps everyone have a clear view of what they’ve accomplished and where they should continue to put their energy moving forward.
everything
For those who prefer a simple, straightforward approach to team GTD implementation, Todoist is a good app to consider. Todoist allows for easy “brain dumps” but also comes with plenty of features to help users organize their ideas and prioritize tasks based on their importance.
You can use todoist to set due dates and recurring reminders, and you can assign tasks to others. it also creates useful charts and graphs for visual performance tracking.
This helps workers stay organized, see where their teammates are when it comes to certain projects, and ensure everyone is on top of important changes or deadlines.
notion
Notion is an effective note-taking app that also comes with lots of handy task management features, making it a good option for teams that want to start using the GTD method.
With notion, team members can write to-dos and then assign them to other team members or invite them to collaborate on specific items.
The notion also allows for kanban boards to make it easy to track progress. It also features a knowledge base for central storage, making it easy for team members to access shared documents and important resources.
focuser
If you and your team members need help focusing, Focuster may be a good app to use. It helps users to visualize everything they need to accomplish. It also integrates with Google calendar for easy organization and scheduling.
Whether you need to keep everyone informed on when the next weekly review is happening, or want to make sure your team members meet an important deadline, focuster makes this process simple.
It also helps with citation triage, so you can keep everyone on the same page during your weekly reviews when it comes to talking about what needs to be planned or where potential problems might lie.
gtd applications for personal use
If you want to use the gtd approach to do more yourself, you can find free gtd templates online. but completing reports by hand can be time consuming and less efficient than apps. These five gtd apps are great to try:
easy stuff
FacileThings is one of many apps designed with the specific intent of helping those who abide by the GTD philosophy.
facilethings makes it easy for you to not only capture your thoughts and ideas, but also organize and manage them. It has an easy-to-use and aesthetically pleasing dashboard that keeps everything in view, so you never have to worry about anything slipping away.
also helps you break down tasks into more manageable steps. that way, when it comes time for a weekly review, you can see exactly where you are in the process and how much work you have left to do.
nirvana
Nirvana is a cloud-based task management app. It’s another one designed specifically with the GTD method in mind.
One of the best things about Nirvana that sets it apart from other apps is the fact that it comes with built-in features to help you calculate how much time and energy it will take you to complete a task. this, in turn, makes it easier for you to set due dates and deadlines that are realistic and achievable.
nirvana also has preloaded playlists with labels like “next”, “waiting” and “scheduled”. this especially helps with the implementation of the “clear” part of the gtd method.
omnifocus
OmniFocus is the perfect GTD app for those who use Mac and iOS devices. OmniFocus is one of the most beautifully designed GTD apps on the market, and it’s a favorite among GTD fans.
This app even lets you use Siri to take notes and capture your thoughts. that way, even when your hands are full, you can still use the gtd method and remove the mental clutter efficiently.
omnifocus is also very structured. comes with many options to add perspective and context to projects to help you understand what needs to be done, when it needs to be done, and where it is on your priority list.
eternal notes
Evernote is one of the most popular note-taking apps on the market. It may not be specifically designed for those who follow the GTD approach, but it’s a useful app, nonetheless.
It comes with many built-in features that make it easy for you to capture your thoughts, as well as clarify their importance and organize them for easy access during weekly reviews.
evernote also works with siri and google, so you can take notes and jot things down using voice command instead of typing, if that’s your personal preference.
2nd
2Do works for both Android and iOS users. This app allows you to take notes and create task lists with just a couple of taps or clicks.
also makes it easy for you to add tags to customize these lists and simplify the process of finding them. you can color-code important items, for example, or even group multiple tasks together and drag and drop them onto your calendar.
These kinds of features are very useful, especially when you’re trying to put together an effective work schedule for yourself or keep things organized for your weekly review.
try these gtd apps today
As you can see, there are tons of great gtd apps you can start using to stay organized and be more productive.
If you need help with any aspect of the gtd framework, these apps are great to try. the weekdone app is especially useful if you need help getting your weekly reviews done and getting the most out of them.
Check out weekdone today to learn more about it or to give it a try. We offer a 15-day free trial, no credit card needed.