How To Sort Gmail By Sender, Subject, Or Label

If you have an active email account, chances are you’re getting hundreds of messages from people vying for your attention in your inbox. consequently, going through each new email to select the important ones becomes a daunting task.

Fortunately, if you use Gmail, it has dozens of features and ways to sort, customize, and organize your inbox and other folders to make it more manageable and give you more control over finding messages.

you can sort gmail by sender, size, recipient, subject, label, attachments, chats, message body and date.

In this guide, we’ll show you how to organize, search, and automate your gmail app by sorting your messages using sender, label, or subject filters.

how to sort gmail messages by sender

The first step to organizing and cleaning up your gmail inbox is to get rid of the hundreds of promotional emails, which take up more than 90 percent of your storage space. they are mixed with legitimate emails from your personal or business contacts, most of which may be important and are not destined for the trash.

If you’ve tried to sift through every promotional message in your inbox, you may not have enough punch left due to the influx of messages, and you’ll probably end up deleting some important ones in the process.

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sorting gmail by sender will help you group emails from specific senders and delete them all at once while saving important and legitimate emails that should stay in your inbox.

also helps you save time by searching for a specific email from a particular sender and forwarding emails to your contacts. In short, you have more control over your inbox and can stay more organized and productive every day.

There are several tricks you can use to sort gmail by sender and view all emails from each person in your contact list. we’ll walk you through different methods to do that below.

method 1: sort by a particular sender

1. open gmail and go to your inbox. choose an email from one of the important senders in your contact list and right click on it.

2. In the new menu, click search emails from.

3. A list of all the emails you’ve received from that particular sender for a long time will appear, including the sender’s full contact details. this way you can quickly send them a message or even start a video call.

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4. if you don’t see the person’s name in your inbox, do a quick search by typing their name in the search box, then right-click any message in the search results and select search emails of.

5. you can use multiple search criteria by clicking the down arrow next to the search box. then paste the email address into the “from” field, or use the “has the words” field to perform a more specific search using the sender’s name what you are looking for.

6. click the search button when you’re done to get the email from that particular sender.

note: You can create filters for your searches by clicking create filter and automatically apply certain actions the next time you receive emails that match your criteria.

method 2: sort gmail emails from any sender

1. go to the google search bar and click the little down arrow on your right to display the options for locating messages.

2. specify parameters to find your emails that include or exclude specific words. It’s useful when you can only remember part of the conversation, as it finds emails in full, not just by subject.

note: If you wish, you can filter the search results to include only messages with attachments. there are other options like date within that limit search results to specific dates or time periods.

3. once you find the sender you want, click search emails from to complete the list of messages.

method 3: sort gmail emails using wildcard functionality

This method helps when you need to free up email storage space and retrieve the emails you need from the hundreds of messages in your inbox.

If you have emails from former colleagues (with the same domain name) that you’d like to display at the same time, use the wildcard function. this is represented by an asterisk (*) character, which finds multiple records with the same information.

1. open your gmail account. in the search bar, type an asterisk (*) followed by the company’s domain name, for example, *@helpdeskgeek.com.

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2. You can also replace any other part of the email address with the wildcard, for example, elsie@*.com, elsie@helpdeskgeek.*, or e.*@helpdeskgeek.com. either of these will work.

gmail is part of the google family of services, but unlike the search engine, where you can limit search results to specific words or phrases using parentheses or quotes, you can’t do the same in gmail. instead, it will return fuzzy matches if you try to use them in the built-in search function.

However, you can use parentheses to search for emails with several separate keywords, for example (Christmas party). will retrieve all emails containing each of the keywords in the subject line, while typing (christmas or holiday) will return all emails with either keyword in the subject line matter.

sort gmail by sender using the gmail mobile app

On your android or ios device, you can sort your emails in gmail by sender by following the steps below.

1. Open the gmail app, sign in if you haven’t already, then tap the search bar at the top.

2. type the email address of the sender you are looking for and click the search icon (small magnifying glass icon on the on-screen keyboard).

note: the mobile app does not allow you to use additional search criteria to further filter your results. in this case, you can use the desktop app and apply the first method.

how to sort gmail by tag

In gmail, labels are color-coded, text-based identifiers that help you find the email you want faster. In the sidebar, you’ll see items like Inbox, Drafts, Trash, Spam, and others, which are already set up for you and behave like labels or folders.

You can search for messages with specific labels in gmail and use them to sort your inbox as described below.

1. select an email message in your inbox to open it. you’ll see several icons just above the message and choose the one that looks like a tag to display a list of tags.

2. click create new to create a new tag.

3. enter the name of the new tag and click the blue create button.

You can also tag multiple emails simultaneously by selecting their checkboxes before clicking the tag icon at the top and then sorting them by the tag you want from the list.

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Now that you know how to apply labels to your emails, you can sort them by labels. click the tag label in the email message or in the sidebar and you will see all the emails in a specific tag.

email classification using smart tags

Smart Tags organize your emails into five separate categories, namely: Main, Social, Promotions, Updates, and Forums.

This helps keep your inbox clean and tidy instead of having all the emails from newsletters, notifications, promotions and others appearing in your inbox all at once. gmail handles this automatically, so you don’t need to modify any rules for each sender or configure it yourself.

1. To configure smart tag tabs in gmail, click settings in the navigation bar.

2. click configure inbox.

3. choose the message categories you’d like to display as inbox tabs.

4. click save for the changes to take effect.

You can also allow messages from top senders to display in the main tab of your inbox, even if they go to other tabs. For example, if you receive a promotional message, you can star it and it will appear in your main inbox.

This way, you can spot your important messages and easily track them later.

how to sort gmail by topic

1. If you prefer to sort your emails by subject, rather than sender or tags, you can easily do so by typing a few relevant words in the has the words field.

2. Please separate the words with commas and then go to the search option below. By default, this option is set to search all messages, but you can change it to search only emails filtered to a particular label or inbox.

This method applies to items that went to the spam or trash folder.

conclusion

gmail’s automatic classification tools can classify your emails for you, but if you want to be more practical, you can make the tips in this guide part of your daily routine. Not only will you save time, but you’ll also stay organized and productive.

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