You must be wondering how it is possible to send mass emails from gmail.
We all know that gmail has set certain restrictions for mass emailing. they restrict such action because they don’t want to hinder the user’s experience on their platform. also, sending 10,000 emails in one go will put your email deliverability rate at risk.
That doesn’t mean you can’t send mass emails; You can, and that’s what you’ll learn in this blog: a step-by-step way to send 10,000 emails without spamming or getting blacklisted.
the solution to send 10,000 emails at once
saleshandy will help you complete this task as easily as possible.
saleshandy is an email outreach tool that helps you scale your email efforts and be more effective. its powerful features increase your engagement and deliver your email right to the main inbox. Using key features like sequencing, you can create and send spam-free mass emails. you can word the email exactly how you want it, upload the list of prospects, and even schedule it to be sent on a particular date/time.
We mentioned that we allow you to schedule all of these emails to be sent at once, but they will be scheduled to be sent based on your email service provider’s daily email sending limit.
Sending multiple emails at once is not recommended as it can damage the reputation of your email account and cause your emails to end up in the recipient’s spam box.
Using saleshandy, one can send campaigns (sequences) from gmail, outlook or any other email service provider without lowering the reputation of their email domain.
also, with saleshandy, you can add follow-ups (steps) to the mass email campaign (sequence) you are sending, which frees you from doing the task manually and increases response rate.
It may take a day or two to send all scheduled emails, depending on your email service provider’s daily email sending limit.
but this and the drip frequency optimization technology (which automatically places short random time intervals between sending two consecutive emails) that we use when sending your campaign (sequence) ensures that your emails bypass the filters of spam from the recipient and yet give you greater email deliverability. you are sending more than 10,000 emails from your email account.
maybe you are thinking about how to send mass emails from gmail using saleshandy, relax. all you have to do is get started with the following simple steps.
6 easy steps to send bulk emails from gmail
Step 1: Connect your Gmail account Step 2: Create your email listStep 3: Create a sequenceStep 4: Compose the emailStep 5: Upload the list in CSV formatStep 6: Send or schedule the email
step 1: connect your gmail account
Before sending your mass email campaign (sequence), you need to connect your gmail account with saleshandy. it takes less than 2 minutes to set up your account. you can register your email id or just continue with google.
Step 2: Create your email list
After the first step, you need to create a list of your recipients that you want to send a mass email to from gmail. always make sure you have a clean list with the names and email addresses of your recipients.
having a name will help your blast look more personalized and will go a long way in avoiding spam filters.
Step 3: Create a sequence
Once you’ve prepared your prospect list in an excel spreadsheet or google sheet, proceed to creating a sequence in saleshandy. a sequence is where you word your email the way you want it.
Here you can add personalization to make your email campaigns (sequences) more effective. Plus, you can use pre-saved templates to help you get started.
Step 4: Compose your email
This step is the most important of all. This is where the real communication with your recipients begins.
It’s good to start by creating an informative and creative subject line that compels recipients to click.
create an entire email by customizing it with custom fields. get to the point, offer something of value to your prospect, and end your message with a clear call to action
After you create the sequence, you can add steps. you can add 49 steps to your mass email campaign (sequence). don’t forget to add a trace (step).
Handy tip: To boost open rates while sending mass emails, always make sure you don’t use spam words and too many links in your email. If the Gmail algorithm detects that you send spam emails, it will affect your email deliverability.
step 5: upload the list in csv format
so if you want to send 10000 emails at a time, you need to create 5 different email lists to streamline the process, each list with no more than 2000 emails.
Go to leads in the stream, click add leads and upload your csv file. while uploading the list, you have the option to clean and verify the email list.
this will remove spam emails and invalid emails. verifying and cleaning emails reduces email bounces and improves your credibility to send bulk emails more efficiently.
Step 6: Send or schedule the email
This brings the end of the process where we show you how to send mass emails. you will need to activate your email sequence, and your sequence will be sent according to the time you have set. you can change the time of your email by going to the settings tab.
We will maintain a short interval of a few seconds between your emails. this will help avoid the spam folder and make the process seem more humane.
Video guide on how to send a bulk email campaign (sequence)
You must be thinking that this is the best possible way to send 10000 emails at once and isn’t it really possible to do it in one day?
The reality is that it is impossible to send 10,000 or more emails from a single email address in a single day without activating spam filters.
Helpful tip: saleshandy also offers you the option to add the unsubscribe link in your email. you can add the unsubscribe tag at each stage of the email campaign (sequence) so that the recipient can unsubscribe from your email list if he finds the email is not relevant to him or thinks you are sending emails unwanted electronics.
how time works in saleshandy
- google keeps track of how many emails are sent in 24 hours from a particular account
- per google policy you can send 2000 emails per day with a g suite account While the maximum email allowed in the free gmail account is 500 emails per day. December at 10 a.m. m. and it took 3 hours to complete. send 2000 emails that arrived at 1 pm.
- once you complete the daily sending quota, for the next 24 hours your campaign (sequence) will be paused. you will not be able to send an email from your g suite account. however, during this time you can receive and schedule emails.
- so your next campaign (sequence) will start when you activate your sequence. you will need to activate it exactly after 24 hours from your last email sent, that is, on December 2 at 1 p.m. the same process will continue for the next 5 days, i.e. if you started the campaign (sequence) on Monday, it will end on Friday.
I strongly believe your confusion is clear on how to send bulk emails from gmail or outlook.
important notes:
- Using this feature, you can send 200, 1600 or 5000 emails in a day depending on your saleshandy plan type.
- saleshandy uses a drip method to send mass emails by putting time intervals between two consecutive emails and honors gmail’s daily sending limit.
- so when you send bulk emails from gmail, we guarantee that any emails sent using saleshandy ( following the guidelines) will not end up in the spam folder.
- no matter how many sequences you do in a day, saleshandy will track each and every one of them.
remember, it will take half an hour or so to master, and the advantage will last a lifetime.
There is one more step in the process that will allow you to optimize your emails against spam filtering, helping you get the most out of your campaigns (sequences).
Optimizing your campaigns (sequences) will help you send your emails directly to the top folders in your prospects’ inbox, where they’re most likely to open and respond.
In the next section, we’ll explore how to set up your email campaigns (sequences) against spam filtering.
avoid spam and promotional filter for your emails
While it’s fairly easy to schedule and send emails to your leads in bulk, it’s not guaranteed to make it to their main inbox. Billions of emails are sent every day, and not all emails are treated the same by recipients.
You may have also seen this in your inbox, where a good portion of emails are found in promotions, updates, or spam folders.
If you send your bulk email campaigns (sequences) without optimizing for deliverability, chances are your emails will end up as spam.
So, to make sure your outreach email blasts don’t get buried under other promotional emails, let’s first understand why they end up in spam and how to fix it.
why do your emails end up in spam and promotions?
both you and your prospects’ email service providers perform a series of checks on each email before filtering it into relevant folders within the inbox.
This helps you clear your inbox of spam and promotional emails that don’t necessarily need your potential customers’ immediate attention.
If these checks fail, your email and its content will be flagged as promotional email service, and will be filtered into the respective folders.
Let’s take a look at these checks so you can optimize your bulk email campaigns (sequences) for reach and conversions.
spf, dkim, dmarc logs
spf, dkim, and dmarc records are used to verify the authenticity of the sender of an email, that is, whether the email was sent by the person it claims to be from.
These records are added at the domain level, so once authenticated, they will automatically apply to all emails that are sent. each email carries the results of these checks in its html code, as seen below.
Not having a “pass” for these checks will get your emails filtered into spam folders.
domain reputation
Whenever potential customers open an email and find it irrelevant, they usually try to unsubscribe from such emails. But several disclosure emails don’t include links to unsubscribe from future communications, leaving recipients with only one option: report it as spam.
If you’ve been sending outreach email blasts for a while, it’s likely that some of your emails have been reported as spam by your prospects.
This is a bad sign, and frequent instances of this type of reporting can land your domain on spam blacklists.
Every time you send an email, your potential customer’s email service checks your domain against domain blacklists. And if you’re on one of these domain blacklists, your emails will most likely end up in spam folders.
bad engagement rates & high shipping rates
If your previous email outreach (sequence) campaigns have had low engagement rates in terms of opens, clicks, and responses, it’s another sign of the promotional nature of your emails. email services use algorithmic systems to separate important emails from promotional ones.
so when your previous emails haven’t been opened, it marks your content’s email service as irrelevant to its recipients, triggering spam filters.
Low engagement is often due to heavily templated content, without any customization that can attract your potential customers.
Personalizing outreach email blasts can often be time-consuming, which is why most promotional emails are barely personalized, if at all.
Similarly, when you use bulk email marketing services like sendgrid, mailchimp, etc., your emails are sent from public servers all at once.
When several of your emails with similar content are received at your prospects’ email service (eg gmail), you can detect the source and mark those emails as promotional.
how to send mass emails without spam
personalize your email content
When you’re reaching out to potential customers in bulk, be sure to personalize your emails, so they’re more engaging and more likely to get responses.
Using mail merge on sales engagement platforms like saleshandy, you can customize email templates and content at scale, with minimal effort, while still sending massive email reach.
You also get real-time typing assistance as you compose your email. support includes 4 real-time suggestions to help you write better emails.
Set up DKIM, DMARC, SPF, and Custom domain
When you send outreach emails from your gsuite or outlook accounts, your emails are not authenticated with dkim, dmarc and spf records by default.
Also, if you send emails with tracking links, they are likely to trigger spam filters since they are embedded in your html code. tracking links also originate from a different domain than the one you’re sending your email to, making your email appear more spammy.
Custom domains mask these links with your domain, making your email look more consistent and less likely to get filtered into promotional folders.
If you are using saleshandy to send your mass emails, you can set up a custom domain to enable it on all your email campaigns (sequences).
verify emails and use unsubscribe links
When you email leads with unverified emails, some of them might bounce. Email bounces, like spam reports, also indicate that your email service has promotional email activity, which in turn could hurt your email deliverability.
To make sure none of your emails bounce, you can have double opt-in forms on the landing pages you use to generate leads or verify them before contacting them.
Using saleshandy, you can verify all your prospects with one click, this way, you can skip sending emails to prospects with unverified emails. this will eliminate email bounces from your bulk email outreach and improve your email deliverability.
Similarly, add unsubscribe links in all your emails. Disclosure platforms like saleshandy include unsubscribe links by default, which can also be customized. this will help you stay free from spam reports, stay off domain blacklists, and keep your email lists clean.
Unsubscribe links are also required in all FTC disclosure emails under the can-spam law, and failure to comply could result in heavy fines in addition to other forms of punishment.
Be sure to follow the practices listed above to send spam-free mass emails.
conclusion
You know exactly how to send mass emails in gmail if you’ve made it this far.
Using an email outreach tool for this task is more accessible. and it makes you look professional as a sender, and most important of all, it doesn’t affect the deliverability of your email.
Using the traditional method (cc and bcc), email deliverability is at stake, and your email will lack many essential factors, one of which is personalization.
so, try to avoid the traditional approach as much as possible while sending 10000 emails or more.