oh-oh. your voice mail box is full. again. but there are so many messages you want to keep, like that invoice reminder for your new client or that sweet message from her mom. you’re not ready to lose them, but you have to put them somewhere to make room for voicemails you don’t want to miss either. Unfortunately, there isn’t a lot of storage space in your voicemail box, and once it’s full, systems often automatically delete old voicemails, and that could cost you critical business information.
Unfortunately, like many other small business owners, you may not have the time to avoid such a mishap by answering every call you receive. you don’t want to have a full voicemail and lose a potential customer. , but at the same time, getting voice mail off a phone can be infuriating and time consuming for any business owner.
Fortunately, as a virtual receptionist service, smith.ai can help eliminate voicemail messages altogether by providing 24/7 professional receptionists who can answer every call, send you every important messages right after every call and eliminate your need for business voicemail. so you don’t lose another sale to empty voicemail again. More on that at the end of the article. for now, we’ll focus on how to solve the immediate problem: saving existing voicemails.
If you want to save your voice messages on your mobile, landline or voip phone, don’t worry! you can download, save and share voice messages on all platforms (mobile, landline and voip) so they don’t vanish into thin air.
Let’s take a look at some easy ways to keep important voicemails on your iPhone, Android phone, desk phone or VoIP phone system.
how to download and save voice messages from smartphones
Below are instructions for iphone and android phones. go to the section that addresses the steps you need for your current smartphone.
how to download & save voice messages from iphones
- open the “phone” app
- tap “voicemail”
- tap the message you want to save , then click the share icon (sharing a voicemail in this way will ensure that your voicemail is not deleted)
- from here, you can save several possible ways to save the file :
- “notes” allows you to save the file as a new note or add it to an existing one
- “voice memo” will save an audio file on your phone that can be edited in the voice memo app and automatically backed up to itunes
- “message” and “mail” will send the file as an mp3 by sms or email
For additional support, please visit: https://support.apple.com/en-us/ht205012
how to download & save voice messages from android phones
- open the “voicemail” app
- tap (or in some cases, tap and hold) the message you want to save. a list of options will appear
- click “save”, “save to phone”, “archive” or similar options
- select a storage location
- save the file
- back up the saved voice messages to the storage service on the cloud of your choice and download a copy to physical storage, such as a hard drive, sd card, or usb flash drive, for added security
Note: The process of saving voice messages may differ depending on your service provider, voicemail application, and/or smartphone model.
how to download and save voice messages from voip phone service providers
voip, or “voice over internet protocol”, telephone services have become increasingly popular these days. voip systems work by allowing you to make and receive voice messages over the internet. This allows your business to collect voice and data communications on a single network, saving you time and money. If you’re curious about which VoIP provider might be right for your business, we’ve added a list of the ten most popular VoIP providers among users. Check them out below. If you want to learn more about the best voip providers and what they have to offer, read the full article on digital.com.
This top 10 list also fueled our picks for some of the more common providers listed below, which provide specific instructions for downloading and saving voicemail messages from those exact systems.
top 10 voip providers
- ringcentral
- nextiva
- grasshopper
- ooma
- 8×8
- vonage</li
- google voice
- jive
- mitel
- phone.com
every voip provider has a different way of downloading and saving voice messages, but like landline providers, most allow you to visit their website to transfer your voice messages and store them securely on his computer. below you will find instructions on how to download and save voice messages from some of the most popular voip providers we have listed above, but if you are interested in knowing how to save voice messages from a voip provider not listed below , simply click the link for that phone system in the list above. if you are using torrent to download any of the apps. For security, remember to use vpn for torrenting.
how to download & save ringcentral voicemails
- log in to “ringcentral phone”
- click the “messages” icon
- click click the tab “voice”
- select the voicemail you want to save
- click the “save” icon
- select the location you want to save the file to
- a notification will appear that you have successfully saved the message
For additional support, please visit: https://support.ringcentral.com/s/article/7913?language=en_us
how to download & save voice messages from nextiva
- click the “communication history” icon
- select the “voicemail” tab
- select the button with three vertical dots next to the message you want to save
- save as a .wav file on your hard drive
For additional assistance, please visit: https://www.nextiva.com/downloads/guides/nextiva-app/nextiva-app-visual-voicemail-guide.pdf
how to download & save vonage voicemails
- on a desktop computer, log in to your online account
- click the “summary” tab
- scroll down to down to “voice messages & recent calls”
- hover over a message and click the “download” icon to save the message to your computer
For additional support, please visit: https://support.vonage.com/articles/answer/download-a-voicemail-message-99
how to download & save voice messages from ooma
- log in to your ooma account online
- save any voicemail message to your computer as an .mp3 file by clicking the button in the message row
For additional support, please visit: https://support.ooma.com/home/ooma-voicemail/#downloading-messages
how to download & save grasshopper voicemails
- login to your online grasshopper account
- select “download” on the message you want to store or grab the mp3 voicemail attachment from your email inbox
For additional support, please visit: https://grasshopper.com/features/voicemail/
how to download and save voice messages from landlines
The days of physical answering machines are over. If you’re one of the thousands of people who have a landline, but aren’t sure how to transfer voice messages from your phone, we’ve got you covered. Most providers offer simple ways to save and store important messages, either through your computer or mobile device.
here are some examples from some of the major fixed line telecommunications providers to give you an idea of what to do.
how to download & save voice messages from verizon phones
- In the “your phone” section of the my verizon home page, select “manage your phone”
- under “voicemail” section, click “view voicemails
- click “play” to open the audio box of the message you want to save
- click “forward”
- enter your email address
- click “yes, I have read the disclaimer”. then click “send”
- the voicemail message will be sent to your email attachment as a .wav file
- save the message on your pc or other device
For additional assistance, please visit: https://www.verizon.com/supportresources/content/dam/verizon/support/consumer/documents/phone/user-guides/user-guide-digital-voice.pdf
how to download & save voice messages from at&t phones
- log in to your myat&t account online
- select “home phone” in the top navigation bar, then select “check home phone” voice”
- a list of your new and saved messages will be displayed in the “voice messages” tab
- listen to messages and save them or remove them
- You can also forward at&t voicemail messages: simply check the message you want to forward. under “more actions“, select “forward via voicemail“.
For additional support, please visit: https://www.att.com/support/article/u-verse-voice/km1001115/
how to download & save voicemails from xfinity phones
- Go to http://www.xfinity.com/ and click the “voice” button
- sign in with your account id or email xfinity and password
- if needed, click the “voice”
- tab your voicemail messages (both new and saved) will be displayed
- Find the message you want to save on the “voicemail” screen, then click the “options” tab to the right of screen
- select “download voicemail”; this will save the voicemail as an mp3 audio file on your computer
For additional support, please visit: https://www.xfinity.com/support/articles/about-the-digital-voice-center
Never have a full voicemail again with smith.ai’s 24/7 virtual receptionists
Saving the voicemails you need and getting rid of the ones you don’t need is certainly necessary for any business owner, but it can be tedious, especially when you have more pressing tasks that require your attention. Fortunately, smith.ai can guarantee that a full voicemail is a headache your business can avoid. our virtual receptionists can answer all your business calls, 24/7, so you can run a responsive business without losing focus on your work. sign up for a free consultation with our team or get started risk-free with our 14-day money-back guarantee to finally be done with voice messages forever.