How to Set Up an Automatic Out of Office Reply in Gmail : HelloTech How

Setting up an “out of office” autoresponder for your emails is very helpful when you’re going on vacation. This vacation responder lets people who email you know that you won’t be able to reply to them right away. Here’s how to set up an out of office reply in Gmail on your computer or using the app on an iPhone or Android device.

how to set an out of office reply in gmail on desktop

To set up an out of office reply in gmail on your computer, go to settings > settings > vacation responder. then select vacation reply, type your message and click save changes.

Note: Automatic replies will not be sent to messages in your spam folder or to messages addressed to a mailing list to which you are subscribed.

  1. Open your Gmail inbox.
  2. Then click the cog icon in the top-right corner of the page.
  3. Next, select Settings.gmail settings
  4. Then scroll down and check the box next to Vacation responder on.
  5. Next, set your automatic reply dates. Check the Last day box and input the last day you want to send automatic replies. You can skip this step if you’re going to manually turn off automatic replies when you get back to the office. This might be more convenient if you’re not sure when you’ll be back.
  6. Then type your out of office message. This will be the automatic response sent to people from your company who email you while you’re away.

    Note: Gmail automatically attaches your signature when it sends automatic replies. So, you don’t have to add your signature to your out of office message. If you don’t have a custom signature, check out our guide on how to add an email signature in Gmail.

    You can also check the box next to only send a reply to people in my contact box. If you don’t check this box, your out of office reply will be sent to anyone who emails you. If you’re using a company or school gmail account, you also have the option to send the autoresponder only to people in your organization.

    Note: Gmail only sends a vacation reply to each recipient once, unless the same person emails you again after four days or more.

    how to set up an out of office reply in the gmail mobile app

    To set a vacation reply in the gmail app on your iphone or android device, simply go to the menu > settings. choose your account and go to vacation responder. then turn on auto-reply, type your message, and tap done or save.

    Note: Automatic replies will not be sent to messages in your spam folder or to messages addressed to a mailing list to which you are subscribed.

    1. Open the Gmail app. If you don’t have the app, you can download it from the Apple App Store or the Google Play Store.
    2. Then tap the Menu icon. This is the three-line icon in the top-left corner of your screen.
    3. Scroll down and tap Settings. This will be near the bottom of the list.
    4. Select the account you want to set up your out of office reply for. You will see your email accounts at the top of your screen.how to use out of office gmail app 1
    5. Next, tap Vacation responder under the General section.
    6. Then tap the slider next to Vacation responder to turn it on.
    7. Set your automatic reply dates. You can select None for the Last Day if you want to manually turn off automatic replies when you get back to the office.
    8. Then type in your out of office message. This will be the automatic response sent to people from your company who email you while you’re away.
    9. Finally, tap Done on an Android device or Save on an iPhone or iPad. You can find this on the top-right corner of your screen.

    You can also tap the slider next to send only to my contacts. this allows gmail to send an out of office reply only to your contacts. but you can skip this if you want your vacation response to be sent to someone. If you’re using a gmail account from your company or school, you also have the option to send the autoresponder only to people in your organization.

    Now that you know how to set up an out of office reply in the Gmail app, check out our guide on how to organize your Gmail inbox here.

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