Having an email account is no longer a luxury. it really is a requirement. An email address is needed for everything from placing an order online to receiving notification from your doctor about an appointment. some people even have multiple accounts to help them keep the volume of email they receive organized. however, how do you keep up with all the emails?
To avoid the hassle of signing in to each email account separately, use this helpful guide on how to add another email address to gmail. It will help you keep all your emails in one place so you don’t have to remember to log into each account individually. Gmail is one of the most popular email clients available, and the service makes it very easy to add a second email to Gmail. A gmail app for windows will make it easy to manage multiple email accounts on a single device.
why add another address to gmail?
Many people have multiple email accounts, so it’s difficult to determine the volume of email a person receives for personal use. for example, business accounts receive approximately 120 emails per day. But mailbird data from different types of accounts shows that an average account receives 63 emails. at the same time, an email user can have two or more accounts, doubling or tripling the email load.
For some people, it’s too overwhelming to have all your personal, business, and sales emails in the same account. It may also be unsafe or inappropriate for any of your work emails to reach your personal account and vice versa. For those reasons and more, you may want separate accounts for each purpose.
The challenge then becomes to review them all. if you’re online, you must log in to each account to view and respond to your mail, another time-consuming task. The best way to avoid this is to add all your email accounts to your main gmail account. this allows you to forward all your mail to one place, so you only need to log in to the account you use as the primary one. this forwarding method reserves your ability to send and receive emails for all email addresses, not just your gmail accounts.
note: adding another email to your account is different than having multiple gmail accounts that you can switch between. Users with multiple Gmail accounts can stay signed in to the Gmail app on their desktops as well, and switch to their other accounts as needed by clicking their avatars and then “add another account.” this is different from adding another email address to gmail, whether provided by google or not, as this method does not support managing multiple email accounts with gmail.
how to add another email address to gmail
gmail recognizes that many of its users will want to add additional email addresses to their gmail accounts. They have tried to make it as easy as possible for users to add these accounts to Gmail. you can add your additional accounts from your laptop/desktop or on your mobile device.
add another address to gmail on your mobile device
for android:
- Open your gmail app.
- In the top right corner, tap your profile picture.
- Tap add another account.
- choose the account you want to add. clients like outlook, yahoo, etc. they will be preloaded options. If you don’t see your email client, select the option for another.
- Follow the steps on the screen to add your new account to your gmail account.
for iphone/ipad:
- open your gmail app.
- in the top right corner, tap your profile picture.
- tap use another account.
- choose which account you want to add. You’ll see options for services like Yahoo and Outlook. you can add your icloud account, but additional steps and verifications may be required. choose other if you don’t see your email client listed.
- follow the steps on the screen to successfully add your additional accounts.
add another address to gmail from your laptop/desktop
- click the gear icon and select settings.
- from the settings page, select the accounts and import tab.
- from there, select the option to send mail, then add another email address.
- a page will pop up. enter the email address, your name and select treat as an alias. If you don’t check the alias box, you won’t see the linked account in your gmail inbox. once completed, tap on the next step button.
- the next popup is about the pairing step. gmail normally has this information already filled in. but if not, use the on-screen instructions on where to find this information. When you’re done, tap the add account button.
- A pop-up box will appear on the screen asking for a verification code. gmail will send you this code and you will need to enter it in the box. once complete, you will hit the verify button.
- at this point, your accounts should be linked and you will see your account added to your email inbox.
how to send an email from the added address
using the multiple accounts that are linked to your gmail is quite simple. all you need to do is follow the steps below.
- select compose new email from your mobile device or web browser.
- in the of portion of your email menu , select the email address you want this email to display from.
- once you’ve made your selection, you can write and send your email as usual.
disadvantages of managing multiple email addresses in gmail
Putting all your email addresses in one client gives you the advantage of not having to log in to multiple places to get your email. the tradeoff is that you lose some of the benefits that gmail is known for.
- folder organization does not apply to all connected accounts. you cannot apply your organization systems to your added mailboxes; changes only appear in the main inbox where you make them.
- you risk the security of all data in all connected accounts. there is a security risk when you forward all your bills to one address. if someone accesses your password, they can now use it to compromise all of your email accounts.
- adding another email address takes too many steps to accomplish. the number of steps in google and gmail security in place can be tedious to work with. All of these things together can offset some of the positives one may have felt from adding multiple accounts to one gmail address.
is there a better way to manage different accounts?
Although adding all of your email accounts to your gmail address is convenient, it’s not always the best thing to do. sometimes it’s smarter to use a third-party service to bring all your accounts together in one place.
mailbird was designed with this concept in mind. was created to bring together email accounts from different email providers in the same location using a unified mailbox, folder system, and search features that apply to all connected accounts, not just the main gmail account . Users can also add other third-party email management tools to Mailbird to help them keep their mail stored and organized the way they’d like, such as productivity and communication apps.
so is it worth adding another email address to gmail?
gmail offers users the ability to add multiple email addresses to their main gmail accounts. this helps save users time and helps people be more productive by bringing everything together in one place. However, there are pros and cons to adding an email to Gmail; the most obvious is that you lose the ability to organize the emails in the additional accounts into folders. which is only available for the main account. there are also multiple security hoops to go through during the pairing process.
To enjoy the benefits of linked accounts and avoid the hassle of linking through gmail, subscribe to mailbird. This email client was designed to bring multiple email accounts together and provide users with a smooth multi-account experience.